What is CEDS What is CEDS A national

What is CEDS?

What is CEDS? • A national collaborative effort to develop voluntary, common data standards for a key set of education data elements • A vocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing Voluntary Common Vocabulary

Why do we need CEDS? 1. Accurate, Accurate timely, timely and consistent data to inform decisionmaking 2. Share & compare high quality data within & across P-20 sectors

CEDS is Not: Not Required All or nothing A data collection An implementation Solely an ED undertaking A federal unit record system

CEDS: How & Who?

How do we get it done? • Assemble stakeholders representing the field • Use existing sources of standards • Check alignment with the field • Review ideas with the public • Model elements • Place in tools • Release

CEDS v 2 Stakeholders (1 of 2) • State Agencies • State Education Agencies • State Higher Education Agencies • Social Services Agencies • Local Education Agencies • K 12 • Head Start • Social Services • Institutions of Higher Education • Public • Private • Community Colleges

CEDS v 2 Stakeholders (2 of 2) • U. S. Department of Education • NCES (SLDS, IPEDS) • EDFacts • Office of Educ. Technology • • • Financial Student Aid • Office of the Undersecretary • Special Education U. S. Health and Human Services U. S. Department of Labor Interoperability Standard Organizations Education Associations Foundations

Using CEDS

Using CEDS • What does CEDS provide? • Viewing the Elements • Exploring the Data Model • Using the Alignment Tool • A look ahead: Use Case Generator

CEDS provides: • A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources • Powerful Stakeholder Tools & Models • Data Alignment Tool • Logical Data Model

Standard Information: The Basics Element Definition Hispanic or Latino Ethnicity Yes No Not. Selected Option set Domain Entity Related Use Cases K 12 Student

CEDS Logical Data Model Comprised of 2 distinct views: views • Domain Entity Schema (DES) • A hierarchy of domains, entities, attribute categories, and • attributes organizing and assigning elements to specific entities Used primarily by people as an index to search, map, and organize elements • Normalized Data Schema (NDS) • The NDS Logical Model provides a standard framework for integration of P-20 data systems through a well-normalized “operational data store” • NDS factors the entities and attributes of the DES with standard technical syntax and 3 rd normal form

CEDS Domain Entity Schema (DES) Domain EL EL EL Entity EL Child EL Family EL Staff EL Organization Parent/Guardian Domain Assessments Assessments Domain PS PS PS Entity Assessment Administration Assessment Form Assessment Item Response Student Assessment Registration Assessments Assessment Subtest Score Entity PS Institution PS Student PS Section Domain Learning Standards Domain K 12 K 12 K 12 Entity Learning Standards Document Learning Standards Item Entity K 12 School Local Education Agency State Education Agency K 12 Student K 12 Staff K 12 Section K-12 Course Assessment Program Incident Calendar Parent/Guardian

CEDS NDS Conceptual Model Time Organizations Roles Learning Process People

Key Concept: Organization Directory Organization SEA/State Region All can be represented as Organizations LEA School Grade Section

Key Concept: Roles All can be represented as Roles 22

CEDS Logical Model (NDS): High Level 23

Entity Relationship Diagram (ERD)

CEDS Alignment Tool Web-based tool that allows users to: • Import or input their data dictionaries • Align their data to CEDS • Compare themselves with others • Analyze their data in relation to various other CEDS-aligned efforts

CEDS Use Case Generator Tool Builds on the CEDS Data Alignment Tool and allows stakeholders to: • Generate specific and relevant maps to a growing pool of CEDS aligned use cases

Alignment Exercise A=B A, B, C=T A=4, Z A=A A=X

Alignment Exercise B = Z =T Z , 4 , X Z=4, Z A=Z Z= X

DRAFT SAMPLE Welcome to the Use Case Generator This tool provides a selection of education data related components and their alignment to the Common Education Data Standard. Select Use Case Suggest Use Case

DRAFT SAMPLE Select Use Case Indicators/Metrics State Comparison o SFSF ü EDFacts o IPEDS Policy Questions o o o Early Learning K 12 Postsecondary P 20 W State Defined DQC CEDS Stakeholder Use Cases o High School Feedback Report o Assessment o Compare by Domain (e. g. , K 12) o Compare by CEDS Entities o Compare all Education Data Standards o SIF Association o PESC Other o o o Submit Teacher Student Data Link Common Core CCSSO’s “Blue Box” Ed. Fi Shared Learning Collaborative

DRAFT SAMPLE Indicators/Metrics | EDFacts File Specifications o o ü o o X/N 002 - Children With Disabilities (IDEA) School Age X/N 004 - Children with Disabilities (IDEA) Not Participating in Assessments X/N 029 – Directory X/N 117 - 8 th Grade Technology Literacy … Submit

DRAFT SAMPLE Indicators/Metrics | EDFacts X/N 029 - Directory o Data Group 1 – LEA identifier (NCES) o Data Group 4 – LEA identifier (state) o Data Group 5 – School identifier (state) o Data Group 7 – Education entity name ü Data Group 8 – Address mailing o Data Group 9 – Address location o Data Group 10 – Telephone – education entity o Data Group 11 – Web site address o Data Group 16 – LEA operational status o Data Group 21 – School type o Data Group 27 – Charter status o Data Group 453 – Education agency type o Data Group 458 – Chief state school officer contact information o Data Group 529 – School identifier (NCES) o Data Group 531 – School operational status o Data Group 551 – Supervisory union identification number o … Submit

DRAFT SAMPLE Indicators/Metrics | EDFacts X/N 029 – DIRECTORY DATA GROUP 8 –ADDRESS MAILING Apply to a Map Description of Use Case The set of elements that describes the mailing address of the education entity, including the mailing address, city, state, ZIP Code and ZIP Code + 4. Data Elements CEDS Elements A. B. C. D. E. K 12 | LEA | Directory | Address City K 12 | LEA | Directory | Address Postal Code K 12 | LEA | Directory | Address Street Number and Name K 12 | LEA | Directory | State Abbreviation K 12 | LEA | Directory | Address Type for Organization Elements Not Currently in CEDS A. n/a Sample Logic • Select Address Type where it is Mailing. • Concatenate Address Street Number and Name, Address City, State Abbreviation, and Address Postal Code with commas between all elements except the last two. Other Questions Answered With These Elements xxxx… Report References Ed. FACTS Data Group ID 8 (see Directory — N 029) Source for Use Case Information EDFacts Use Case Last Updated: February 9, 2012

DRAFT SAMPLE Map Wizard (Step 3 of 3) Select one or more states Back Apply to Map

DRAFT SAMPLE Indicators/Metrics | EDFacts X/N 029 – DIRECTORY DATA GROUP 8 –ADDRESS MAILING APPLIED TO: MAP XYZ CEDS element Map Element Recommendations Definition Alignment Code Set Alignment Address City Similar in intent, with wording differences Not Applicable (Element does not contain a code set) Address Postal Code None Zip Address Street Number and Name Street Address Years of Data: 1 year Selection Criteria: None Years of Data: 1 year Similar in intent, with wording Selection Criteria: differences Not Applicable (Element does not contain a code set) Similar in intent, with wording Years of Data: 1 year Selection Criteria: None differences Not Applicable (Element does not contain a code set) State Abbreviation None State Address Type for Organization No Matching Element Years of Data: 1 year differences Not Applicable (Element does not contain a code set) Years of Data: 1 year Selection Criteria: Mailing

DRAFT SAMPLE POLICY QUESTIONS | STATE DEFINED GEORGIA P-20 SLDS IMPACT OF STUDENT HAT SIZE ON MOBILITY Element Details CEDS Element Address City Definition The name of the city in which an address is located. Format Alphanumeric – 30 characters maximum Option Set None Related Entities and Categories Early Learning -> EL Child -> Contact Early Learning -> EL Organization -> Organization Information Early Learning -> EL Staff -> Contact K 12 -> K 12 School -> Directory K 12 -> K 12 Staff -> Contact K 12 -> K 12 Student -> Contact K 12 -> LEA -> Directory K 12 -> SEA -> Directory Postsecondary -> PS Student -> Contac Map Element City Definition The formal name of the city or town where mail is sent or received. Format Alphanumeric – 30 characters Option Set None Related Use Cases Early Learning -> Program Entry Early Learning -> Program Compliance Early Learning -> Workforce Development Early Learning -> Licensing Postsecondary Education -> IPEDS Postsecondary Education -> Complete College America K-12 -> LEA-to-SEA Student Record Exchange K-12 -> LEA-to-LEA Student Record Exchange K-12 -> High School Generated Transcript CEDS Element ID 000040

RECAP 1. CEDS Elements provide a common vocabulary. 2. A Data Model offers a framework for development. 3. The Alignment Tool helps users align & compare.

For more information, visit: http: //ceds. ed. gov

Contact Information: • Beth Young, QIP bethyoung@qi-partners. com • Jim Campbell, AEM jim. campbell@aemcorp. com • Nancy Copa, AEM Nancy. copa@aemcorp. com