What Do I Need A Share Point Sharepoint

What Do I Need A Share. Point? Sharepoint 101 A Step-By-Step Approach Adelaide Quansah, CPh. T Marian Daum, Pharm D Pharmacy Informatics Workgroup 1

OBJECTIVES – Explain how to manage group assignments and projects on a Share. Point – Explain how to integrate Share. Point with Micro. Soft Outlook 2007 for greater efficiency – Be able to discuss at least two helpful tips and tricks to manage your site. Pharmacy Informatics Workgroup 2

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What Is A Share. Point is a powerful toolset for organizing: § Information § Managing documents § Increasing the efficiency of business processes § Providing robust collaboration environments Pharmacy Informatics Workgroup 4

Navigation • Document Library: A Collection of documents, spreadsheets and other documents. The document library supports features such as sub -folders, file versioning and the checking in/out of documents • Picture Library: Share pictures. They can be displayed as thumbnails or as a slide show • Links: Place a link to webpages • Announcements: Share Bits of Information Pharmacy Informatics Workgroup 5

Navigation • Discussion Board: News Site or Facebook style discussions can take place. Threads can be moderated or filtered to display in certain areas. • Contacts: Can make a list of group members, subject matter experts. • Events: A calendar-based view of upcoming meetings, deadlines or other events • Tasks: Track the work of an individual or group project to make sure it doesn’t bog down. Pharmacy Informatics Workgroup 6

Navigation • Surveys: Create surveys to gather information or poll other site users using templates that will assure that you get answers in the format you need. • Blog: A User can maintain an on-line diary • Wiki: A team can capture and share items • Recycle Bin: Allows user to restore items accidently removed Pharmacy Informatics Workgroup 7

Other Features • Folder and Item-Level Access Control: Allows the creation of folders that may only be accessed by those with permission • Rights-trimmed Interface: Use will only see those items and links that they can actually access. They will not see restricted access areas. Pharmacy Informatics Workgroup 8

Types of Sites • Basic Page Create a basic page when you want to add a simple Web page to this site. You can modify the page by adding text, pictures, and tables using your Web browser. • • • Web Part Page Create a Web Part Page when you want to add a Web page to this site that displays one or more Web Parts provide an easy way to build powerful Web pages that can show you information ranging from a view of a list in the current site to the latest data from Web Services hosted around the world. Web Part Pages even allow for Web Part personalization, ensuring each user sees only the most relevant information. Pharmacy Informatics Workgroup 9

Types of Sites • Sites and Workspaces Create a site or workspace when you want a new place for collaborating on Web pages, lists, and document libraries. For example, you might create a site to manage a new team or project, collaborate on a document, or prepare for a meeting. The new Share. Point site will be created under the current site at: http: //vhacmnapp 3. vha. med. va. gov/pre/[New Site]. You can specify the type of Share. Point site to create from a set of available site templates. Pharmacy Informatics Workgroup 10

Site Templates • Templates are available to help create and organize a site quickly by adding different webparts into various parts of the template. Pharmacy Informatics Workgroup 11

SITE NAVIGATION Pharmacy Informatics Workgroup 12

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