What a European Coordinator expects from his partners

What a European Co-ordinator expects from his partners and what a European Consortium expects from his Co-ordinator Rémi RONCHAUD European Research Consortium for Informatics and Mathematics 19/02/2001 - Cyclades Kick Off Meeting

Facts • Partnership – 5 principal contractors Duration – 30 months – Starting date 1. 02. 2001 – Ending date 30. 07. 2003 • European Community Funding – Maximum of 1 200 555 euros 19/02/2001 - Cyclades Kick Off Meeting

Co-ordinator ’s role • Co-ordinate the work, especially the interaction between the different work packages • Control the work, ensure Project objectives’ achievement • Resolve conflicts between partners • Support and Manage the Information flow • Intermediary between the Contractors and the Commission • Manage/Distribute project funds 19/02/2001 - Cyclades Kick Off Meeting

Kick off meeting • Organised by the Co-ordinator • All partners should participate • Validate goals and milestones • Agree on management and general Administrative process • Agree on Technical and Quality standards • Develop a shared view of the project 19/02/2001 - Cyclades Kick Off Meeting

Communication • Communication flow • Common format to exchange documents : Word or/and pdf ? • E-mail use • Web site • Public pages • Restricted pages • Staff and students exchange (staff, Ph. Ds. . . ) • Collaborative tools (BSCW. . . ) • Phone and fax are not forbidden. Create List of phone and fax numbers for every partner. 19/02/2001 - Cyclades Kick Off Meeting

Management structure Project Management Committee Project manager WP 9 Project Technical Committee WP 1 leader WP 2 leader WP 3 leader WP 4 leader WP 5 leader Project Managers 19/02/2001 - Cyclades Kick Off Meeting WP 6 leader WP 7 leader WP 8 leader

Reports · Project Progress report (every 6 months) · At the work package level · Advancement of the work - half a page per WP (. doc format) · Manpower Used for each WP - 1 table per partner (. xls format) · Deliverable • Scientific reports • Prototype • Study • Consensual Deliverable (validated by partners and Coordinator) • Strong Mandatory deadline · Costs Statements (due at t+12, t+24, and t+30) · Annual and Final report 19/02/2001 - Cyclades Kick Off Meeting

EC rules Progress reports EC Review Co-ordinator Payments Deliverables Cost statements Changes Partners Amendments http: //www. cordis. lu/fp 5/mod-cont. htm 19/02/2001 - Cyclades Kick Off Meeting

Financial Contribution • It is not a subvention, all costs MUST be justified: Manpower, Durable Equipment, Consumables, Computing IPR Protection, Subcontracting, Travel and Subsistence Other specific costs, Overhead, Co-ordination costs · Supporting documentation has to be available for Audit · Advance Payment within two months from signature · Intermediate payments after each Costs Statement · Guarantee Retention of 15% 19/02/2001 - Cyclades Kick Off Meeting

Budget 19/02/2001 - Cyclades Kick Off Meeting

Review and Dissemination · Annual Review • Assess the work of the project against its contractual obligations • Results : Continue, Modify, Red flag · Publications, Conferences, Workshops · Concertation meetings • Co-operation with other projects • Financed from the Contractual budget 19/02/2001 - Cyclades Kick Off Meeting

IPR Pre-existing know-how • Necessary to carry out the project • Acquired before or in parallel with the project • Property of the partner that brings the know-how to the consortium Knowledge • Results, information and rights, obtained under the project • Acquired from the project • Property of the partner that has generated the knowledge Access rights • Royalty-free basis, favorable conditions, market conditions • Non exclusive basis http: //www. cordis. lu/ipr-helpdesk/ 19/02/2001 - Cyclades Kick Off Meeting

Who does what ? • Fifth Framework Programme – Scientific co-ordination • C Thanos – Administrative and Financial co-ordination • B Le Dantec / R Ronchaud 19/02/2001 - Cyclades Kick Off Meeting

For further information ERCIM Website http: //www. ercim. org/ ERCIM News quarterly magazine (free subscription) office@ercim. org 19/02/2001 - Cyclades Kick Off Meeting