Welcome Zoom etiquette Please make sure you mute

Welcome !!! Zoom etiquette • Please make sure you mute yourself • We want to hear members’ feedback so please either: q Raise your electronic hand wait to be invited to speak by the chair or the moderator q Write your question in the zoom chat box and we will take them in turn • If you want to speak please make sure your video is on so that we can see you • We’ll try & answer as many questions as possible, any we don’t have time for we can then address later by email

Tonight’s agenda • • • Committee Membership Courts / Facilities Clubhouse Coaching

Your committee • Caroline de La Soujeole – Club Chair • Russell Newall – Treasurer • Maaike Kitsantas – Membership Secretary • Helen Mc. Fetridge – Social Secretary • Gaby Mc. Whinnie – Junior Rep • Andrew Vick – Junior Rep • Bob Luxa – committee member • Ruth Mori – committee member • We really need a club secretary and communications officer – please let us know

What is SLTC about? A community tennis club • A place to have fun • All playing standards & age groups welcome • Make friends • A fixture in Southfields for over 130 years! •

Membership

Membership – 416 • Club Constitution caps membership at 300 (written when 2 grass courts/ no floodlights) - we need to change this but to how much? • We had c. 330 members pre-pandemic • Huge increase in membership applications May onwards - with the ambition to grow the club and increase our revenue to help fund a new club house we let membership steadily grow whilst being mindful of court utilisation • At 380 members we only took on family members of existing members and people who were being coached • At 400 members we stopped taken on members with peak-time playing rights and only offered weekday membership • These members were promised priority to full membership when full memberships re-opens up in May 2021 • Membership now closed – some pressure on court space at peak times + a lot of admin work for voluntary based committee to manage

Membership – waiting list - 146 • 14 Weekday members with priority to Full Adult • 3 Family members of existing club members • 94 Full - Adult • 12 Adult and 10 Juniors as part of new family membership • 11 Junior • 2 Junior Parent • On average 4 -6 emails per week from prospective members

Membership - breakdown Membership 2020 -2021 114 8 3 30 147 150 39 23 1 Adult Full Adult Country Adult Seniors Adult Weekday Junior Plus Junior Parent Social Student Young Adult

Facilities / Courts

Facilities / Courts • Court 4: some issues with the surface, deteriorating faster than it should, we need to fix this • Court 6: needs resurfacing early next year, best to keep it as a hard court, contractor selected • Clay court: least utilised of our 5 floodlit courts suggesting not huge demand for another clay court • Hitting wall ? See next page • Floodlights • 1) New LED lights on courts 3, 4, 5? Cheaper to run, more environmentally friendly, better quality • 2) New lights on courts 6? Likely to be very, hard to obtain but looking at various options • 3) Token system for members – we know current system is far from ideal– we’ve looked at a) card based system – too expensive; b) linking payment to online court bookings – inflexible; c) including cost of lights in membership fees but is it fair to those who don’t use the courts in the evenings? ? ?

Facilities / Courts – what we are looking into

Clubhouse

Clubhouse • Intent remains … but finances still the stumbling-block • Positive conversations with our bank just before lockdown in March • We will re-launch the clubhouse steering group in the new year – new members welcome to join • We need help with: fundraising ideas – things we’ve looked at already but will need revisiting – members’ bond, grants, bank funding

Existing & Proposed comparison Function room Bar Kitchen Changing Stores TOTAL 53 m² 7 m² 4 m² 24 m² 30 m² 128 m² Function room Bar Kitchen Changing Stores TOTAL 66 m² (+13 m²) 52 m² (+45 m²) 9 m² (+5 m²) 21 m² (-3 m²) 20 m² (-10 m²) 183 m² (+55 m²)

Aerial view

Court 1 view

Aerial view

Aerial view

Coaching

Coaching – why have a head coach? • Member feedback – coaching structure confusing • Avoid duplication/gaps in provision • Joined up programme from juniors/beginners to team players • Pathway for juniors coming through • Coach as “face” of club

Coaching – head coach process December 2019 - coaches contacted, told about plan and asked to apply by submitting proposals for coaching programme at club February 2020 - proposals submitted by all 3 coaches March 2020 – detailed list of follow-up questions sent by committee to all coaches. Bob withdraws from the process. Committee suggests he teams up with Ben and make a joint proposal March 2020 - Interviews with panel consisting of 3 committee members + 1 junior parent

Head Coach – why Metro? • Understood the importance and role of a head coach at a members’ club • Well thought out coaching program for all levels - confident and solid responses throughout the process • Seemed relatively more prepared and organised to take on the head coach role • Set out a player development program for players who want to progress • Willingness to get involved with the LTA and Tennis Surrey and ensure latest coaching practices developed by the LTA are adopted at the club • Keen to expand the club’s involvement with local community groups, charities and disability tennis • Good attitude at the club – pre/post the interviews showed that he is ready to invest time / effort to support the club

Where we are now • All parties to stay independently contracted to SLTC until July 2021 – gradual phasing of Head Coach structure envisaged • Reached an understanding with Bob that, at his request, • • Coaches 3 days a week September 2021 - July 2022 at which stage he wants to retire • Remains independent Held discussions with Ben regarding his presence at the club post July but not reached an agreement • Proposal is to work with the Head Coach to support the delivery of a joined-up coaching programme

In Summary Thank you for listening There are lots of projects on the go but … we can’t do it without you! SLTC is a club run by members for members You don’t have to be on the committee to help us Every little helps! We urgently need a club secretary and communications officer – please let us know