WELCOME WinstonSalem Forsyth County Schools Welcomes You To

WELCOME Winston-Salem Forsyth County Schools Welcomes You To: NEW EMPLOYEE ORIENTATION Dr. Beverly R. Emory Superintendent of Schools

BENEFITS INFORMATION ***TOPICS OF DISCUSSION*** • HEALTH INSURANCE BENEFITS • DENTAL INSURANCE BENEFITS • LIFE INSURANCE BENEFITS

HEALTH INSURANCE BENEFITS • ELECTRONIC ENROLLMENT WEBSITE: HTTP: //WSFCS. HRINTOUCH. COM • YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK) TO ENROLL IN YOUR HEALTH INSURANCE BENEFITS • BENEFITS WILL BECOME EFFECTIVE ON THE FIRST DAY OF THE MONTH FOLLOWING YOUR HIRE DATE • IF YOU WISH TO ENROLL IN HEALTH COVERAGE, IT MUST BE DONE ELECTRONICALLY • YOU SHOULD RECEIVE YOUR HEALTH INSURANCE CARD WITHIN ONE TO TWO WEEKS AFTER PROCESSING. • STATE HEALTH PLAN (SHP) CUSTOMER SERVICE PHONE NUMBER: 888 -234 -2416 • FOR RATES AND PLAN COMPARISON GO TO: WWW. SHPNC. ORG • PLEASE NOTE: IF YOU ARE TRANSFERRING FROM ANOTHER STATE AGENCY WITHIN NORTH CAROLINA, YOUR HEALTH COVERAGE WILL NOT TRANSFER!! YOU MUST RE-ENROLL.

DENTAL INSURANCE BENEFITS • YOU COMPLETE AND RETURN THE PAPER APPLICATION INCLUDED IN YOUR BENEFITS PACKET TO YOUR BENEFITS SPECIALIST • YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK ) TO ENROLL IN YOUR DENTAL INSURANCE BENEFITS • BENEFITS WILL BECOME EFFECTIVE ON THE FIRST DAY OF THE MONTH FOLLOWING YOUR HIRE DATE • YOU WILL NOT RECEIVE DENTAL INSURANCE CARD, YOU WILL USE THE DENTAL CLAIM FORM INCLUDED IN YOUR BENEFITS PACKET FOR DENTAL CLAIMS PROCESSING • DENTAL INSURANCE RATES ARE INCLUDED IN YOUR BENEFITS PACKET • YOU MAY GO TO THE WWW. AMERITASGROUP. COM WEBSITE FOR INFORMATION PERTAINING TO THE DENTAL INSURANCE PLAN AND TO VIEW CLAIMS AND PAYMENTS OF CLAIMS • AMERITAS CUSTOMER SERVICE PHONE NUMBER : 800 -487 -5553

LIFE INSURANCE BENEFITS • • MUST COMPLETE AND RETURN THE PAPER APPLICATION INCLUDED IN YOUR BENEFITS PACKET TO YOUR BENEFITS SPECIALIST YOU HAVE THIRTY (30) CALENDAR DAYS FROM YOUR HIRE DATE (THE DAY YOU BEGIN WORK) TO ENROLL IN YOUR LIFE BENEFITS LIFE INSURANCE BENEFITS ARE EFFECTIVE ON YOUR HIRE DATE REFER TO THE PAMPHLET INCLUDED IN YOUR BENEFITS PACKET FOR RATES IF YOU WISH TO ENROLL IN ANY SUPPLEMENTAL LIFE COVERAGE YOU ARE ELIGIBLE FOR UP TO $150, 000 SUPPLEMENTAL WITH NO MEDICAL REVIEW IF YOU ENROLL WITHIN YOUR 30 DAY ELIGIBILITY PERIOD GROUP LIFE INSURANCE BENEFITS ARE ADMINISTERED THROUGH SUNLIFE FINANCIAL. ALL ENROLLMENT APPLICATIONS AND BENEFICIARY CHANGE FORMS ARE ADMINISTERED BY YOUR BENEFITS SPECIALIST TO MAKE A CHANGE TO YOUR LIFE INSURANCE POLICY CONTACT YOUR BENEFITS SPECIALIST YOU MAY UPDATE YOUR BENEFICIARY AT ANY TIME BY EITHER: CONTACTING YOUR BENEFITS SPECIALIST OR Sun Life Financial

BENEFITS • AS A NEW EMPLOYEE, YOU WILL RECEIVE ONLY 1 EMAIL REMINDER CONCERNING YOUR HEALTH, DENTAL AND/OR LIFE INSURANCE ENROLLMENT.

USEFUL BENEFITS LINKS • HTTP: //WSFCS. HRINTOUCH. COM – TO ENROLL IN HEALTH INSURANCE BENEFITS • WWW. SHPNC. ORG – PLAN COMPARISON AND RATES FOR HEALTH INSURANCE BENEFITS • 888 -234 -2416 – STATE HEALTH PLAN CUSTOMER SERVICE • WWW. AMERITASGROUP. COM – DENTAL INSURANCE PLAN INFORMATION • 800 -487 -5553 – DENTAL INSURANCE CUSTOMER SERVICE

Let’s Get Started Complete the top section of the Newhire Checklist form ü Name must match social security card ü Complete address and phone number ü Position specifics – e. g. , Spanish teacher ü Location – name of your base school

Drug Testing Drug Test Consent Form Read and complete entire Drug Testing Consent form ü Do not complete witness information Request for Drug Testing Form Complete Donor Information form First & Last name Last (4) digits of social security number Date of Request (Today’s date) ***Directions to facility on back of form*** ü This yellow form goes with you today ü ü ****DRUG TEST MUST BE TAKEN TODAY****

Health Examination Certificate ü 10 -day turnaround period ü Complete name ü Last (4) digits of social security number ü Position/School name ü Immunizations ü TB test must be current (<1 yr) ü Communicate delays in form completion to avoid delays in direct deposit of payroll check Your Health Examination Certificate

Criminal History Background Check ü Read and complete top portion as it applies ü Middle section – READ CAREFULLY ü **DISCLOSE ANY AND ALL AS STATED ON PINK BACKGROUND CHECK FORM** ü IT IS ALWAYS BETTER TO INCLUDE WHEN IN DOUBT ü Bottom of page – answer (2) questions ü **Ensure to list any counties/states/countries other than NC that you have lived in last 20 years** ü Front of pink form: sign, print name and date ü Read back of pink form, sign, print name and date ü **Should any future arrest charge or conviction occur while employed, you have (5) business days to report incident to your supervisor**

Employment Eligibility Verification **This form verifies that you are eligible to work in USA** ü Complete Section 1 ü Sign and date ü Approved Identifications Here

Voluntary Equal Employment Identification ü Complete all portions of form ü Pay special attention to disabled/veterans classification–Please mark if applicable

Tax Withholding Information ü Complete Tax Forms ü Federal Tax deductions ü NC Tax deductions

Direct Deposit ü Complete form ü Write “VOID” on check or deposit slip ü Routing number is first set of numbers ü Account number follows

NC Longevity Form (Green Form) ü Complete the Form: TOP SECTION – FULL NAME, LAST (4) DIGITS OF SS NUMBER, SCHOOL/LOCATION MIDDLE SECTION – *With From and To Dates *Place of employment *Position held *Full-time or Part-time ü Sign and date ü Enter all employment with the State of NC **NC school administrative unit **NC department agency or institution **Mental or public health agency, Social Services **NOT NC private school employment Your Longevity Accrual Rates

Retirement Reemployment Laws ü If you have retired from another NC system, you ARE subject to an earnings cap ü ü ü *Complete Section A *Complete Section C *Sign/date Section D ü Page (2) is a question/answer information page for you to take with you

Let’s Get Paid!! ü Last banking day of the month for certified ü 16 th of the month for classified ü Direct deposit - Depending on timing could be paper check or direct deposit ü 12 month pay option available for those with hire date on or before August 18, 2014. Click here to choose your installment pay option. ü The summer cash account program is offered to employees that are not paid on a twelve month basis. Click here for more information. ü WS/FCS employees who were employed as of September 1, 2010 or later can display or print copies of their Direct Deposit statements, payroll check stubs or W-2's through this system. E-DOCS is accessible from your work or home computer. Click here to log in. **Be sure to look at first check for accuracy of pay/deductions

Calendar ü Boxed/shaded days – Regular school days (MUST WORK) ü Snow make up days listed on calendar ü RSC – Reserved for Central Office or School (depending on level) Refer to 14 -15 School Calendar ü RS – Reserved for School ü L – Annual Leave ü H – Holiday ü B – Break Days ü School Calendar is posted on WSFCS website. Click here.

Employment Contract ü No contract for classified positions ü (2) copies of contract – certified positions ü *Check information on contract **Name **Social Security Number **Contract Type ü Sign and date ü Retain (1) copy for your records

WSFCS Employee Handbook For more information on WSFCS policies, please visit our website at: Your WSFCS Handbook

WSFCS Board Policies For more information on WSFCS board polices, please visit our website at: Your WSFCS Board Policies

Employee Assistance Program (EAP) • Com. Psych Corporation is the world's largest provider of employee assistance programs and is the pioneer and worldwide leader of fully integrated EAP, behavioral health, employee wellness, work-life, FMLA and absence management services under its Guidance. Resources® brand. Com. Psych provides expert resources to more than 23, 000 organizations covering more than 62 million individuals in over 120 countries. For additional EAP information go to www. Com. Psych. com EAP code: COM 589 or contact them at (312) 595 -4000.

THANK YOU FOR ATTENDING NEW EMPLOYEE ORIENTATION Please complete the Attestation of Training Form **REMAIN SEATED FOR LICENSURE**

Licensure • Elementary- Donna Hayek Email: dhayek@wsfcs. k 12. nc. us 336 -727 -2322 • Middle/High School- Sherri Gilliam Email: shgilliam@wsfcs. k 12. nc. us 336 -727 -2324

Licensure Information ***Topics of Discussion*** Ø Salary Information Ø Transferring from another School System in NC Ø Initial License Ø New Hires-New to North Carolina Ø Lateral/Provisional License

Salary Information Ø Pay starts at A-00 rate unless license is issued with experience credit Ø If experience is being applied for, pay will be changed once the state has issued the license Ø Salary Scale will be posted on our website

Transferring From Another System: Ø We will send the Transfer of Leave form to your previous county to request your leave days and staff development credit Ø Check your paystub for the days transferred. It may take up to 2 to 3 paychecks for the leave balances to show up

Initial License Ø Official Transcripts Ø Test scores Ø Experience Forms Ø STAY Orientation

STAY Orientation (Supporting Teachers All Year) Ø Only attend if have 6 months or less of teaching experience Ø You are registered to attend Ø Lateral Entries must complete the lateral packet before you can be in the classroom with students

New Hires (from another state) ******Please remain seated****** • Official transcripts • Test scores from your state where licensed • Experience forms

Provisional/Lateral Entries ******Please remain seated***** • Official Transcripts • Test scores • Experience Forms

Human Resources Contacts • Brenda Bourne: HR Manager for Secondary bbourne@wsfcs. k 12. nc. us (336) 727 -2322 • Sonya Weaks: HR Manager for Elementary sbweaks@wsfcs. k 12. nc. us (336) 727 -8350 • Pam Hensdale: HR Manager for Operations pshensdale@wsfcs. k 12. nc. us (336) 727 -4078

WSFCS EMPLOYEES INSURANCE BENEFITS • HEALTH, DENTAL AND LIFE INSURANCE PLANS • VON CLEMONS: ELEMENTARY SCHOOLS, MAINTENANCE AND TRANSPORTATION EMPLOYEES EMAIL: VMCLEMONS@WSFCS. K 12. NC. US PHONE: 336 -727 -8569 • DAWN BYERLY: MIDDLE AND HIGH SCHOOLS, CUSTODIAL, WAREHOUSE, PSYCHOLOGISTS AND SOCIAL WORKERS, CENTRAL OFFICE & CAFETERIA EMPLOYEES EMAIL: DLBYERLY@WSFCS. K 12. NC. US PHONE: 336 -727 -8390

Human Resources Contacts • Kim Pizzulo: Secondary, High Schools kpizzulo@wsfcs. k 12. nc. us, 336 -727 -2322 • Cheryl O’Hara: Secondary, Middle Schools cohara@wsfcs. k 12. nc. us, 336 -727 -2322 • Carol Stuart: Elementary Schools A-K cwstuart@wsfcs. k 12. nc. us 336 -727 -8350 Option 2 • Mitzi Teague: Elementary Schools LE-W mlteague@wsfcs. k 12. nc. us 336 -727 -8350 Option 1