Welcome to Workshop on eGovernance Approval Process 2012

Welcome to Workshop on e-Governance & Approval Process 2012 -13 organized by AICTE

Changes in AICTE web Portal for Academic Year 2012 -2013

For Institutes who already have a 2011 -2012 application Click on ‘Create 2012 -2013 Application’ button to copy existing application data to 2012 -2013 academic year data. All the existing data will be copied and a New Application for the academic year 2012 -2013 will be created.

For Institutes who already have a 2011 -2012 application “Successful “ - message will be displayed

For Institutes who already have a 2011 -2012 application Click on ‘Save’ button to save the copied data for academic year 2012 -2013.

For Institutes who already have a 2011 -2012 application Ø The Current Application Number for 2012 -13 is automatically generated by the system. Ø For those institutes who had applied in 2011 -12 but did not have Permanent Id in 2011 -12, the Application Number of 2011 -12 will become their Permanent Id and a new Current Application number is generated for 2012 -13. Ø Now the newly copied data for Academic year 2012 -2013 can be edited by the user. Further changes done in the application will be automatically saved. Institutes will be allowed to submit the application after few days.

Navigation between 2011 -2012 application to 2012 -2013 applications Institutes can navigate from 2011 -2012 application to 2012 -2013 application by the following methods : 1. Click on the ‘My Institute Application Screen’ tab

Navigation between 2011 -2012 application to 2012 -2013 applications Click on appropriate application number to navigate to 2011 -2012 academic year application or to 2012 -2013 academic year application. It contains application data for both the academic years. Navigation can be easily done from this view. Both academic year’s application will be present here Click on appropriate Application number and navigate to the application

Navigation between 2011 -2012 application to 2012 -2013 applications 2. Click on the button indicated below –by arrow -to navigate to the 20122013 application and vice versa.

Tab name - Institute Details Ø Institutes wanting to change site address, can enter the new address in the space provided. The land & building related details pertaining to the new ( proposed ) site should be entered into respective tabs in the form. Ø A space has been given for institutes to enter Alternate Email address ( which preferably should be of a different domain than the primary email address) Click in the check box if change in Site Address Alternate Email Address

Tab-name -Land Details Enter Latitude and Longitude details in Degree, Minute and Seconds in Land details tab

Tab name -Courses Details System will validate number of increases that the institute is eligible for. Only 2 increase intake/New course is allowed if no accredited Courses are available. But if there exists any accredited courses then 3 increase intake/New course will be allowed. 2 increases allowed

Tab name -Courses Details If there is an accreditated course for that Programme/Level/Shift then 3 increases will be allowed This course will be added because it is accredited course

Tab name -Courses Details Only 2 increases (if not accredited) or 3 increases (if accredited) in courses are allowed. The system will display appropriate message if another course with increase is added then it will throw an error. Error is shown if more than 3 courses with increase in intake are entered

Tab name - Faculty Details In Faculty details tab, if a faculty has left institute, check the Left the Institute check box and enter the Faculty Relieved Date. The institute will not be able to delete any Faculty data.

Tab name -Program Details Institutes can enter a Programme just once and will have to enter New Programme/Existing Programme against it. New Program added

Tab name -Program Details Institutes can enter a Programme just once and will have to enter New Programme/Existing Programme against it. Institute enters Management Program again

Tab name -Program Details Institutes can enter a Programme just once and will have to enter New Programme/Existing Programme against it.

Tab name -Instructional Area Details Institutes can enter details against each Program in Instructional Area, instead of against a Course.

For Institutes who don’t have 2011 -2012 Application ‘New Application’ button will be enabled for these users. Click on ‘New Application’ button to create a blank 2012 -2013 application. Institute can then enter the details Current status is set to “New” Academic year is set to “ 2012 -2013”

Processing Fee Payment Options for users of 2012 -2013 Applications User have to navigate to the Payment Tab , and then click on Select Mode of Payment button and then choose appropriate mode of payment from the list to make payments for the processing fees.

Processing Fee Payment Options for users of 2012 -2013 Applications Mode of Payments available for the users : Corporate Internet Banking (CIB ) for ICICI bank and CIB / Retail Net. Banking (Other Banks)

Processing Fee Payment Options for users of 2012 -2013 Applications CIB (ICICI Only) : This mode of payment is for the users having a Corporate Internet Banking account of ICICI Bank Only. CIB/Retail Banking(Other Bank) : This mode of payment is for the users having a Corporate Internet Banking account / Retail Banking account of banks including Axis Bank, Federal Bank, Bank of Rajasthan , Bank of India , South Indian Bank , Karnataka Bank , Allahabad Bank , Bank Of Baroda , Corporation Bank , Oriental bank of commerce etc.

Printing of EOA Report for 2011 -12 EOA Report can be printed by only those institutes who have been assigned Print EOA tab by AICTE for academic year 2011 -2012. To print EOA Report users have to navigate to the New Extension Approval tab and then click on the Print EOA tab. Users can print EOA report only for 2011 -2012 applications.

Printing of EOA Report for 2011 -12 To Generate EOA Report for academic year 2011 -2012, Click on Reports Icon and select EOA Report. A pop-up will appear, then click on Submit button. Then save the report or print it. Click on Reports Icon

Printing of EOA Report for 2011 -12 If the application is of 2012 -2013, then the following message will be displayed to the users and they will not be allowed to navigate to the Print EOA tab. Use the My Institute Application Screen to navigate to the 2011 -2012 application. If academic year is “ 2012 -2013”

Thank you