Welcome to Workforce 3 One Youth Build Webinar
Welcome to Workforce 3 One Youth. Build Webinar Series Back to Basics: Critical TENs and TEGLs for DOL Youth. Build Programs U. S. Department of Labor Employment and Training Administration July 8, 2014 Presented by: Jenn Smith & Toni Wilson Division of Youth Services – Youth. Build U. S. Department of Labor Employment and Training Administration
Where are you? Enter your location in the Chat window – lower left of screen # 2
Question to the Field What TENs and TEGLs do you find most helpful? # 3
Moderator/Presenter Toni Wilson Workforce Analyst U. S. Department of Labor # 4
Here’s what you can expect in this webinar 1. Review with Youth. Build Program staff what TENs and TEGLs are 2. Review a list of key foundational TENs and TEGLs for DOL Youth. Build programs 3. Review a DOL Youth. Build Program Timeline and where the corresponding key foundational TENs and TEGLs should be reviewed for program compliance and efficacy # 5
Discussion • Participate in open discussion with facilitators and peers. Phones will be unmuted. • Be courteous. Reduce extraneous noise for the best audio quality by muting your phone, if you are not speaking. # 6
Definition of a TEN • TEN means “Training and Employment Notice” • Purpose of a TEN: – To communicate announcements of meetings, publications, or general information. – Issued by Program Year (July 1 - June 30). – The first set of numbers of the TEN indicate the publication order within that program year and the second set of numbers indicates the program year of publication. – These are used for notices that are informational, but may still be beneficial regarding existing policies and practices of DOL. # 7
Definition of a TEGL • TEGL means “Training and Employment Guidance Letter • Purpose of a TEGL: – To transmit policy and operational guidance to the Workforce Investment Act state and local workforce systems and related grantees. – Issued by Program Year (July 1 - June 30). – The first set of numbers of the TEGL indicate the publication order within that program year and the second set of numbers indicates the program year of publication. – TEGLs provide firm and prescriptive policy guidance to the workforce system and related grantees regarding official and formal directives and requirements. # 8
Presenter Jenn Smith Management Analyst U. S. Department of Labor # 9
Life Cycles of the Youth. Build Program • Youth. Build programs are long-term in nature and there are clear phases in the life cycle of a Youth. Build. • The following slides highlight important TENs and TEGLs that your program should be aware of from day 1 of program funding. • They are broken out by the phases at which they should be considered and reviewed. # 10
DOL Youth. Build Program Timeline and the Applicable TENs and TEGLs TEGL 2 -10 –Separate Year Funding Appropriations TEGL 05 -10 - Match and Allowable Capital Asset Costs TEGL 11 -09– Expanded Participant Eligibility TEGL 14 -09 – Mental Toughness Allowable Costs TEGL 17 -05 - Common Measures Policy TEN 13 -11 –Youth. Build Participant Documentation TEGL 15 -10 - Increasing Credential, Degree, and Certificate Attainment TEGL 35 -12–Allowable Construction Credentials TEGL 17 -05 - Common Measures Policy TEN 13 -12 - Pre-Apprenticeship Program TEN 44 -07 - One-Stop Career Center Follow-up Exit Quarter Youth. Build Program START Orientation Core Ed & Training Q 1 Q 2 Q 3 Transition Exit Quarter APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR
List of Key Foundational TENs and TEGLs for DOL Youth. Build Programs – Overarching Policy • TEGL 17 -05 (including Change 1 and 2) - Common Measures Policy for the Employment and Training Administration’s (ETA) Performance Accountability System and Related Performance Issues • TEGL 15 -10 - Increasing Credential, Degree, and Certificate Attainment by Participants of the Public Workforce System • TEGL 05 -10 - Match and Allowable Construction and Other Capital Asset Costs for the Youth. Build Program # 12
List of Key Foundational TENs and TEGLs for DOL Youth. Build Programs – Overarching Policy (cont’d) • TEN 13 -12 - Defining a Quality Pre. Apprenticeship Program and Related Tools and Resources • TEN 44 -07 - Providing Strategies to the One -Stop Career Center System on Collaborating with Youth. Build Programs # 13
List of Key Foundational TENs and TEGLs for DOL Youth. Build Programs – Overarching Policy (cont’d) • TEGL 2 -10 – Clarification on the Use of Youth. Build Funds Provided by Separate Year Funding Appropriations • TEN 13 -11 – Youth. Build Participant Documentation # 14
List of Key Foundational TEGLs for DOL Youth. Build Programs - Recruitment/Eligibility • TEGL 11 -09 (including Change 1 and 2) – Expanded Participant Eligibility for the Youth. Build Program • TEGL 14 -09 – Mental Toughness/Orientation Allowable Costs in a Youth. Build Program # 15
List of Key Foundational TEGLs for DOL Youth. Build Programs - Outcomes • TEGL 35 -12 – Definition and Guidance on Allowable Construction Credentials for Youth. Build Programs # 16
TEGL 17 -05 (including Change 1 and 2) – Common Measures Policy for the Employment and Training Administration’s (ETA) Performance Accountability System and Related Performance Issues • Overarching • Provides background on ETA’s Common Measures policies for both adults and youth • Provides information on allowable data sources to document common measures outcomes • Please keep in mind – TEGL 17 -05 is a good background information but that Youth. Build has chosen to define some of the common measures differently than other WIA programs. • When in doubt, refer to your performance goals memo! # 17
TEGL 15 -10 – Increasing Credential, Degree, and Certificate Attainment by Participants of the Public Workforce System • Overarching • Provides additional context for TEGL 17 -05, specifically around the credentialing measure • Further defines credentials, provides information on how to improve credential attainment, and how to identify industry-recognized credentials • Particular emphasis for grantees should be on the Credential Resource Guide (Attachment 2) which provides specific information to help grantees make informed decisions about whether credentials may qualify. # 18
TEGL 05 -10 – Match and Allowable Construction and Other Capital Asset Costs for the Youth. Build Program • Overarching • Provides important information on what constructionrelated costs are allowable with grant or match funds for worksite training. • Provides further explanation of match funds under Youth. Build. • Particular focus should be on the attachment, Youth. Build Selected Items of Cost, which provides specific information on various construction activities and costs and whether they are allowed with grant/match funds. # 19
TEN 13 -12 – Defining a Quality Pre-Apprenticeship Program and Related Tools and Resources • Overarching • Provides information on how a pre-apprenticeship program is defined and how to develop one • Provides helpful strategies for grantees to better understand collaboration with Registered Apprenticeships and paths to facilitated entry/articulation. • Also provides information on resources to develop pre -apprenticeship programs and information on existing pre-apprenticeships for potential partnership. # 20
TEN 44 -07 – Providing Strategies to the One-Stop Career Center System on Collaborating with Youth. Build Programs • Overarching • Provides information on the Youth. Build program and opportunities for partnering/collaborating with the One. Stop Career Center system (now known as American Job Centers (AJC)) • Provides examples of existing Youth. Build/AJC partnerships • Can be useful in approaching area AJCs for collaboration # 21
TEGL 2 -10 – Clarification on the Use of Youth. Build Funds Provided by Separate Year Funding Appropriations • Overarching • Clarifies policy related to the administration of multiple Youth. Build grants from separate grant years • Requires that participants be enrolled separately for each grant award and cannot be enrolled in one grant and served with funds from another; each grant award is severable and separate # 22
TEN 13 -11 – Youth. Build Participant Documentation • Overarching • Provides further detail on the importance of proper documentation for Youth. Build participant case records • Provides resources for ensuring proper documentation sources are used • Reminds grantees of responsibility to confirm eligibility prior to enrollment and services through acceptable forms of documentation # 23
TEGL 11 -09 (including Change 1 and 2) – Expanded Participant Eligibility for the Youth. Build Program • Recruitment/eligibility focus • Provides two key clarifications: – Establishes definition of a high school drop-out for YB eligibility as distinct from WIA definition. – Clarifies policy around when youth can be enrolled into Youth. Build while in school – i. e. “sequential service strategy” – ONLY applicable to programs that operate their own Youth. Build charter school. Otherwise, youth should never be recruited directly from secondary or alternative schools. # 24
TEGL 14 -09 – Mental Toughness/Orientation Allowable Costs in a Youth. Build Program • Recruitment/eligibility focus • Provides information on the allowable time frames and costs to the grant during the mental toughness phase of programming • Clarifies purpose and limitations of mental toughness • Shares guidelines to use in designing and implementing mental toughness component # 25
TEGL 35 -12 – Definition and Guidance on Allowable Construction Credentials for Youth. Build Programs • Outcomes focus • Most recent Youth. Build-specific TEGL • Provides guidance on minimum level of certification allowable for each of three nationally industryrecognized construction certifications – i. e. more than one module may need to be completed and passed for it to count as a “certification outcome” • Encapsulates TEGL 15 -10 explanation of how to determine whether additional credentials qualify # 26
Additional TEGLs/TENs Coming Soon • TEGL on Construction Plus, with Considerations attachment • TEN on new high school equivalency degrees (i. e. GED) • TEGL on qualifying worksites # 27
Where to Find TEGLs/TENs • www. doleta. gov – Resource Library – Policy and Guidance – Select TEGL or TEN from Advisories List – Select guidance year (the number after the dash in the TEGL number) – Select “List” button – Scroll through list of guidance year advisories generated – make sure to review any attached Changes as well as other attachments # 28
How DOL/ETA Uses TEGLs/TENs for Compliance and Program Improvement: • TEGLs will be issued when an issue of policy concern is brought to our attention, either from grantees or regional Federal Project Officers • TEGLs allow us to quickly get guidance “codified” and out to the field to address policy issues as they arrive • TENs can be used to share general policy issues that may or may not affect grantees but help to raise awareness of possible considerations to grant policy and performance • TEGLs/TENs provide more flexibility and a faster response to policy issues than regulation amendments but are more prescriptive than Q&As # 29
How Programs Use TEGLs/TENs for Compliance and Program Improvement: Example from the field: • In Region 1, a Youth. Build program used TEGL 14 -09 – Mental Toughness/Orientation Allowable Costs in a Youth. Build Program to revise their Mental Toughness policy to no more than three weeks. • This means they enroll youth sooner, start spending youth stipends sooner, and reach their required total grant enrollment and other performance measures sooner. # 30
Question to the Field Revisited What TENs and TEGLs do you find most helpful? # 31
Please enter your questions in the Chat Room! # 32
Top Recommendations • Print out TENs/TEGLs and include with staff handbook. • Review relevant guidance with staff. • Check Resource Library for additional guidance. • Check Co. P for additional guidance and other resources. # 33
Save the Date! • Post-Program Placement and Retention August 5, 2: 00 PM (EDT) • Education September 2, 2: 00 PM (EDT) • Counseling and Case Management October 7, 2: 00 PM (EDT) # 34
Contact Information Jenn Smith Management Analyst U. S. Department of Labor Division of Youth Services smith. jenn@dol. gov Toni Wilson Workforce Analyst U. S. Department of Labor Division of Youth Services wilson. toni@dol. gov # 35
Thank You! Find resources for workforce system success at: www. workforce 3 one. org # 36
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