Welcome To Understanding Post Graduate Ecosystem in UTM

Welcome To Understanding Post Graduate Eco-system in UTM Post Graduate Advising and Supervision (AS 101) By: Assoc. Prof. Dr. Noor Hazarina Hashim Chair, School of Graduate Studies UTM

Content 1. 2. 3. 4. PG in UTM: The Statistics The Administration: Graduate Management in UTM Supervisory Journey: Who Qualify? Management of supervision üRoles and responsibilities of supervisor in UTM üUnderstanding the rules and regulations pertaining post-graduate supervision (especially research students) in UTM üUnderstanding the jurisdiction of UTM, Faculty and supervisor

JUMLAH PELAJAR PG: 8657 1. PG in UTM: The Statistics 4412 Local vs international Phd, mmm dan tc (int vs local) 4245

2. The Administration: Graduate Management System in UTM

Intake and Registration Process of New Students SRAD The Role of SRAD, SPS and AMD Registration of Course/Programme AMD Changing of Supervisor SPS Scholarship & Scheme SPS Process of Viva Ph. D (SPS/Faculty) Master (Faculty) Senate/Graduation Letter AMD Academic Award SPS

People at SPS Associate Professor Dr. Noor Hazarina Hashim Chair Associate Professor Dr. Astuty Amrin Associate Chair KL Prof. Nazri Ali Associate Chair Offshore and Special Program Associate Professor Dr. Siti Sophiayati Yuhaniz Academic Manager KL Dr. Nora Mohd Noor Associate Chair System & Professional Developmen Mohd Zaires Bin Md Daris Senior Asst. Registrar

3. Supervisory Journey: Who Qualify and the Responsibilities Main Supervisor Graduate Faculty appointed by University to lead supervision of a research student. The supervisor is appointed by the School of Graduate Studies based on faculty’s recommendation. Co-Supervisor is an individual appointed by the faculty or University to cosupervise a student’s research. A co-supervisor may be appointed among the experts from within or outside the University. Appointment of co-supervisor should not involved any financial implications.

Kelayakan Penyelia 1. Penyelia utama mestilah Staf Akademik Siswazah dan staf sepenuh masa UTM. 2. Untuk calon ijazah kedoktoran, penyelia utama mestilah sekurang-kurang mempunyai ijazah kedoktoran. 3. Pensyarah yang bukan Staf Akademik Siswazah (yang tidak mempunyai ijazah kedoktoran dan bukan berjawatan Profesor Madya) tidak boleh menjadi penyelia utama dan hanya dibenarkan menjadi penyelia bersama. 4. Penyelia utama mestilah terdiri daripada staf akademik siswazah yang mempunyai pengalaman penyeliaan bersama sekurang- kurangnya dua (2) tahun dan diperakukan oleh Pengajian Siswazah Fakulti serta telah mengikuti kursus penyeliaan yang dianjurkan oleh UTM. 5. Pensyarah kontrak yang berkelayakan boleh dilantik sebagai penyelia utama dengan syarat baki tempoh kontrak melebihi tempoh penyeliaan. 6. Penyelia bersama perlu dilantik apabila penyelia utama adalah pensyarah kontrak. 7. Penyelia Industri mestilah mempunyai ijazah doktoral atau sekurang-kurangnya mempunyai kepakaran dan pengalaman yang meluas dalam bidang dan industri berkenaan. 8. Penyelia tidak boleh mempunyai pertalian persaudaraan yang rapat dengan pelajar. Pertalian persaudaraan yang rapat ditakrifkan dalam Perkara 5. 3, Kod Etika Professional dan Akademik, Universiti Teknologi Malaysia.

Kelayakan Penyelia 1. Penyelia utama mestilah Staf Akademik Siswazah dan staf sepenuh masa UTM. 2. Untuk calon ijazah kedoktoran, penyelia utama mestilah sekurang-kurang mempunyai ijazah kedoktoran. 3. Pensyarah yang bukan Staf Akademik Siswazah (yang tidak mempunyai ijazah kedoktoran dan bukan berjawatan Profesor Madya) tidak boleh menjadi penyelia utama dan hanya dibenarkan menjadi penyelia bersama. 4. Penyelia utama mestilah terdiri daripada staf akademik siswazah yang mempunyai pengalaman penyeliaan bersama sekurang- kurangnya dua (2) tahun dan diperakukan oleh Pengajian Siswazah Fakulti serta telah mengikuti kursus penyeliaan yang dianjurkan oleh UTM. 5. Pensyarah kontrak yang berkelayakan boleh dilantik sebagai penyelia utama dengan syarat baki tempoh kontrak melebihi tempoh penyeliaan. 6. Penyelia bersama perlu dilantik apabila penyelia utama adalah pensyarah kontrak. 7. Penyelia Industri mestilah mempunyai ijazah doktoral atau sekurang-kurangnya mempunyai kepakaran dan pengalaman yang meluas dalam bidang dan industri berkenaan. 8. Penyelia tidak boleh mempunyai pertalian persaudaraan yang rapat dengan pelajar. Pertalian persaudaraan yang rapat ditakrifkan dalam Perkara 5. 3, Kod Etika Professional dan Akademik, Universiti Teknologi Malaysia.

Role of a Supervisor You encourage and assist your students to develop standards of achievement that will result in a thesis of merit that is: • a substantial and original contribution to scholarship (Ph. D); • a substantial work generally based on independent research which shows a sound knowledge of the subject of the research (MPhil)

Taylor and Beasley (2005) in their Handbook for Doctoral Supervisors describe an effective supervisor as someone who enables their candidate to: a) initiate and plan their research project; b) acquire the research skills to undertake their project with adequate access to resources; c) complete their project on time; d) produce a high-quality thesis; e) be successful in examination, disseminate their results; and f) lay the basis for their future career.

4. Graduate Management and Regulations

SPS vs Faculty SPS Faculties Ph. D a)Appointment of supervisor (new, replacement, etc. ) b)Letter of appointment – system c)Examiners’ appointment d)Program Development e)Systems Development f)Offshore and Special program g)Audits h)Endorsement for graduation MPhil/Master Coursework a)Appointment of supervisor for Master b)Academic matters – c)Proposal defense – Ph. D an Master d)Appointment of examiners (Master) e)Examination – Ph. D an Master

Study Duration MINIMUM MAXIMUM Master (Taught Course) 2 8 Master (Research) 2 8 Ph. D 5 16 * Early submission semester 5: Two (2) international referreed journal articles and approved by JKTS

Research Student: Supervision Journey 1 Research Under Supervision Register your course 5 6 VIVA – VOCE 2 Progress Report Every Semester Thesis Submission for Examination Appointment of Examiner (JAPSU) 7 Correction Resubmission 3 Senate Committee Approval (JKTS) Proposal Presentation & Evaluation 4 Notification of Thesis Submission (3 Month) 8 Graduation

1. Pendaftaran Subjek/ Course Registration A student must register his/her courses every semester within the specified dates determined by the University. Those who fail to register without acceptable reasons will be terminated.

Example of Course Registration DOCTOR OF PHILOSOPHY SEMESTER YEAR FIRST SECOND 1 *PKAW 1100 PKAW 1200 2 PKAW 2100 PKAW 2200 3 PKAW 3100 PKAW 3200 4 PKAW 4100 PKAW 4200 5 PKAW 5100 PKAW 5200 6 PKAW 6100 PKAW 6200 7 PKAW 7100 PKAW 7200 8 PKAW 8100 PKAW 8200 * PKAW – Example for Faculty of Civil Engineering code of programme 19

Example of Course Registration Master By RESEARCH SEMESTER OF STUDY YEAR 1 ST 2 ND 1 *MKEE 1100 MKEE 1200 2 MKEE 2100 MKEE 2200 3 MKEE 3100 MKEE 3200 4 MKEE 4100 MKEE 4200 * MKEE – Example for Faculty of Electrical Engineering code of programme 20

Daftar Semula/Reinstatement • Berikut merupakan kes yang dibenarkan untuk mendaftar semula ke program pascasiswazah: a. Pelajar yang mendapat Kedudukan Gagal (KG) dan Diberhentikan b. Pelajar yang mendapat KG dan Diberhentikan kerana Tamat Tempoh (TT) c. Pelajar yang diberhentikan kerana tidak mendaftar kursus • Kedudukan Gagal Daftar Semula (KGDS) ertinya kedudukan pencapaian akademik pengajian siswazah yang dicapai oleh pelajar apabila mendapat keputusan KG pada semester SATU (1) dan diberi peluang untuk mendaftar semula. • KGDS hanya dibenarkan dalam tempoh 2 semester selepas mendapat keputusan dengan bayaran RM 250.

Tangguh Pengajian/Deferment of Study Sebab Penangguhan Dikira/ Tidak Dikira Bilangan Semester 1. Masalah kesihatan (Disahkan oleh Pegawai Kesihatan) Tidak dikira 4 semester. Diluluskan 2 semester diikuti lagi 2 semester. 2. Keperluan kerja dan kerjaya yang tidak dapat dielakkan Tidak dikira 4 semester. Diluluskan 2 semester diikuti lagi 2 semester. 3. Tanggungjawab dan tugas berkaitan kepentingan Universiti atau Negara Tidak dikira 4 semester. Diluluskan 2 semester diikuti lagi 2 semester. 4. Bencana alam Tidak dikira 4 semester. Diluluskan 2 semester diikuti lagi 2 semester. 5. Peperangan Tidak dikira 4 semester. Diluluskan 2 semester diikuti lagi 2 semester. Dikira 2 semester sahaja 6. Lain-lain selain diatas

2. PROGRESS REPORT • Progress report MUST BE SUBMITTED EVERY SEMESTER by ONLINE. • Go to http: //spsapp 3. utm. my: 8080/gsmsv 21/portal/index. jsp 23

Sample. .

STUDENT ASSESMENT Progress report MUST BE SUBMITTED EVERY SEMESTER by ONLINE Click Penyelidikan v 2 Choose Pensyarah/ Penyelia Click P 1 List of Students URL: http: //spsapp 3. utm. my: 8080/gsmsv 21/index. jsp 25

EVALUATION OF PROGRESS REPORT 26

STUDENT ASSESMENT 1 st Assessment For Research Student PROGRAMME SEMESTER OF STUDY FULL TIME MASTERS 2 DOCTOR OF PHILOSOPHY 3 URL: http: //spsapp 3. utm. my: 8080/gsmsv 21/index. jsp 27

3. Pembentangan Peringkat Pertama/ Proposal Defense

CONTINUOUS ASSESMENT / FINAL ASSESMENT AND ACADEMIC ACHIEVEMENT FOR RESEARCH • Continuous Assessment consist of o o o • Continuous Achievement o o o • Satisfactory (MM) – KB Unsatisfactory (TM) – KS Fail (GG) - KG Final Evaluation o • Assessment Level 1 Assessment Level 2 Research Progress Report for every semester VIVA (Oral Examination) – End of Study Period Achievement of Final Evaluation o o Pass with Correction (minor/major) Not awarded but allowed for re-examination Awarded lower degree Fail 29

4. Notification of Thesis Submission/Notis Hantar Tesis • WHAT? – Notification for student to submit a thesis for viva-voce. • WHEN? – at least 3 months before submit a thesis. Minimum thesis notification for Master in semester 2 and for PHD in semester 5. • HOW? – Through GSMS System

Conditions to submit intention. . Degree Internal Nomination External Nomination Master 1 3 -Doctoral Degree (Non-staff ) 1 3 - Doctoral Degree ( UTM Staff) 1 3 2 4 Engineering Doctorate 1(Academic) 3 1 (Industry) 2 1 (Academic) 2 2 4 Multi discipline Ph. D 1 3 • Active students. - Verified by supervisor(s) - Notice valid for one (1) year - The minimum semester for intention (Ph. D)semester five (5) [FULL TIME] and semester (7) – PART TIME • CV for new external examiner to be uploaded (once only). • JKA Faculty will approve the nomination and nominate Chairman and Assistant Chairman (CAN FACULTY NOMINATE NEW EXAMINERS? ) • Endorsement of examiners (2/2) and Chairman/Assistant Chairman at JAPSU

Who can be examiner? . . . • Must be Ph. D holders for doctoral examination. • For master by research – Assoc Prof (without Ph. D) may be appointed • Industrial Examiners – those with vast experience in the research field – Industrial Doctoral (Eng. Doc/Ind. Phd • Not directly involve in the research: as co-researcher or authoring the papers • Not in the close emotional ties • Signify the willingness to examine thesis • Knowledgeable in the area to be examined (!!) • The candidate must possess at least equal academic standing as the supervisor

Appointment of examiners • Master by Research • Approved by Deputy Dean (Academic) • Endorsed in JAPSU • Appointment by the faculty • Doctoral Student • Endorsed in the JAPSU • Main and substitute examiners will be verified and endorsed. • Appointment by School of Graduate Studies • Pemeriksa luar diberi tempoh dua (2) minggu dari tarikh penerimaan surat lantikan untuk mengesahkan terima / tolak perlantikan sebagai pemeriksa. • Sekiranya pemeriksa menolak perlantikan, pemeriksa gantian akan dilantik. • Perlantikan pemeriksa dalam tidak boleh ditolak melainkan atas alasan yang sangat kukuh dan diperakukan semula oleh mensyuarat JKPSF. • Pengajian Siswazah Fakulti perlu menamakan semula pemeriksa sekiranya semua calon yang di perakukan tidak dapat melaksanakan tugas mereka.

PUBLICATION REQUIREMENT FOR THESIS SUBMISSION (Intake before Semester 1, 2016/2017) • Published ONE paper in internationally refereed journal

BERMULA SEM 1 2016/2017: SYARAT PENERBITAN MENGHANTAR TESIS PUBLICATION REQUIREMENT FOR THESIS SUBMISSION Level of Study Sarjana Penyelidikan Master by Research Publication Requirement Pelajar Ijazah Sarjana boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce) dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan yang telah diterima atau diterbitkan sama ada artikel jurnal, kertas kerja persidangan atau bab dalam buku. A master by research candidate may submit his/her thesis for viva-voce provided that he/she produced at least one (1) accepted or published publication from journal article, conference proceeding or book chapter. Doktor Falsafah Doctor of Phylosophy Pelajar Ijazah Kedoktoran boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce) dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan artikel dalam jurnal atau dua (2) artikel dalam prosiding konferen berindeks yang telah diterima atau diterbitkan dalam SCOPUS/ERA & WOS. A doctoral candidate may submit his/her thesis for viva-voce provided that he/she produced at least one (1) refereed article or (2) indexed conference proceedings accepted or published in SCOPUS/ERA & WOS index.

ORAL(VIVA VOCE) EXAMINATION FEES FOR DOCTORAL DEGREE AND MASTER (RESEARCH) • The fee is applicable to Master by Research and Doctoral candidate (Intake SEM 1 20162017) • This fee should be paid before candidates submitted their thesis for the purpose of examination. • The fees for oral (viva voce) examination are as follows: PROGRAMME VIVA FEES REVIVA / RESUBMISSION Doctoral Degree RM 2, 500. 00 RM 2, 000. 00 Master (Research) RM 1, 500. 00 RM 1, 000. 00 36

ACCELERATED Ph. D DURATION Ph. D THESIS BY PUBLICATION (COMPILATION OF HIGH-IMPACT FACTOR) 24 Months 3 Papers, with TWO (2) Indexed Journal Article with cumulative Impact Factor (CIF) ≥ 6 2 Paper X 3 IF = 6 CIF Paper 1 ISI Indexed of IF 3. 0 Minimum Paper 2 ISI Indexed of IF 3. 0 Minimum Paper 3 Any other Scopus/Indexed Journal 30 Months 3 Papers, with ONE (1) Indexed Journal Article with cumulative Impact Factor (CIF) ≥ 3 1 Paper X 3 IF = 3 IF Paper 1 ISI Indexed of IF 3. 0 Minimum Paper 2 Any other Scopus/Indexed Journal Paper 3 Any other Scopus/Indexed Journal CONVENTIONAL Ph. D THESIS 24 Months 2 International Refereed Journal 30 Months 1 International Refereed Journal

Submission. . • No outstanding amount to the University • Comply to the format as in Manual Panduan Menulis Thesis • Page limit: § Text • Master thesis • Doctoral Thesis : 200 pages : 300 pages § Total • Master • Doctoral : 250 pages : 350 pages

Format for Ph. D (publication) • Chapter 1 • Chapter 2 • Chapter 3 • Chapter 4 • Chapter 5 • Chapter 6 Introduction Literature Review Paper 1 Paper 2 Paper 3 Conclusion

VIVA – VOCE EXAMINATION 8 th Nov 2017 40

Thesis Submission Requirement For Examination Supervisor Approval Thesis is ready to be evaluated Plagiarism check Verification Fulfill the Post Graduate Academic Rules & Regulation Complete all the required forms Format of thesis must follow UTM Thesis Manual (2018 Edition) Guidelines & Forms can be downloaded at www. sps. utm. my 41

http: //sps. utm. my/thesis-formatting-2018/

Supervisor’s agreement Item 15 (2) of Peraturan Akademik Pengajian Siswazah : A thesis or dissertation submitted for examination must be approved by supervisor IMPORTANT: Supervisor become quality controller…up to Ph. D/Master level (sample!)

The Role And Responsibilities Of Supervisor Prior to Viva-voce • To ensure the student makes adequate preparation • Ensure the student is aware the viva date/time etc • Not to interfere the management of viva-voce by the faculty or School of Graduate Studies. • Not to inform the student the result of thesis examination before viva session.

Viva-voce - process Pemeriksa menghantar laporan penilaian tesis kepada SPS menyemak Laporan Pemeriksa SPS tetapkan tarikh peperikssan lisan Peperiksaan Lisan (Viva) Panel Pemeriksa memberi keputusan peperiksaan Viva SPS keluar surat keputusan Viva dan arahan pembetulan kepada calon

During the oral examination- Viva Voce • Attend the oral examination session. It is compulsory • Give attention to the result of the examination especially the corrections decided by the examination panel. • Not to interfere during the viva session unless required to do so by the panel of examiner

Physical Attendance. . • Master o The attendance of internal examiner is compulsory o For b 1 and above, the external may not required to attend the viva session but is required to prepare detail report with corrections to be addressed o For ‘b 2 and below’ – the external is required to attend the viva session • Doctoral o The attendance of internal and external is compulsory. • ‘tele-conference’ can be arranged provided the facilities are available

KEPUTUSAN PEPERIKSAAN DAN TEMPOH PEMBETULAN IJAZAH KEDOKTORAN A • Tiga (3) minggu B 1 • Tiga (3) bulan B 2 • Enam (6) bulan C 1 • Dua belas (12) bulan C 2 • Dua belas (12) bulan/reviva D • Dianugerahkan ijazah lebih rendah E • Tidak dianugerahkan ijazah IJAZAH SARJANA A • Tiga (3) minggu B 1 • Satu (1) bulan B 2 • Tiga (3) bulan C 1 • Enam (6) bulan C 2 • Enam (6) bulan/reviva E • Tidak dianugerahkan ijazah

Result of VIVA-VOCE : Doctor of Philosophy Instruction to the Chairman: Please ANNOUNCE the result to the candidate RESULT A B 1 B 2 C 1 C 2 D E RECOMMENDATION The candidate be awarded the degree of Doctor of Philosophy DURATION OF CORRECTION Maximum: 2 weeks The candidate be awarded the degree of Doctor of Philosophy subject to minor corrections to the satisfaction of the supervisor. The candidate be awarded the degree of Doctor of Philosophy subject to the amendments and corrections to the satisfaction of the Internal/External Examiners The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit thesis for further examination; without re-viva The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit thesis for further examination; with re-viva Minimum: 1 month Maximum: 3 months Maximum: 6 months The candidate NOT be awarded the degree of Doctor of Philosophy but a lower degree. Maximum: 3 months The candidate NOT be awarded the degree of Doctor of Philosophy Minimum: 6 months, Maximum: 12 months Failed 50

TEMPOH PROSES VIVA PERKARA TEMPOH Lantikan Pemeriksa 1 minggu selepas tarikh mesyuarat JAPSU Penghantaran Tesis Kepada Pemeriksa 1 minggu selepas pelajar hantar tesis (cukup syarat) Pemeriksa Baca Tesis 3 minggu Tentatif Tarikh Viva 4 minggu dari tarikh hantar tesis kepada pemeriksa Tetapkan Tarikh Viva 3 minggu dari tarikh hantar tesis Hantar Pembetulan/Semakan Semula Tesis • Keputusan A (dalam masa 3 minggu) • Keputusan B 1 (dalam masa 3 bulan) • Keputusan B 2 (dalam masa 6 bulan) • Keputusan C 1 & C 2 (dalam masa 12 bulan) Semakan Pembetulan / Pemeriksaan Semula Tesis • B 1 (1 minggu) atau; • B 2 (2 minggu) atau; • C 1 & C 2 (4 minggu) Tesis Berjilid • 2 minggu atau; • 3 minggu dengan pengesahan Penyelia

After the oral examination • Ensure that the student understands and accepts all the corrections decided by the examination panel. • Guide and assist the student to complete thesis for reexamination purpose if required. • Review thesis before thesis is submitted for correction validation by the examiner or for re-examination • ISSUES. . NOT HAPPY WITH THE RESULTS? . .

Correction Procedure for ‘A’ and ‘B 1’ Candidate makes the necessary corrections, if any. Candidate prepares the bound copies Candidate makes all the corrections specified in the Chairman’s report Supervisor checks and verifies the corrections Candidate prepares the bound copies Correction Procedure for ‘A’, no correction, 3 weeks for binding Correction Procedure for ‘B 1’, minor correction, 3 months, verified by supervisor

Semakan pembetulan keputusan b 2 (4. 8. 2) Calon membuat semua pembetulan yang tercatat dalam laporan Pengerusi dan juga catatan dalam tesis Penyelia menyemak semua pembetulan dan menandatangani dokumen dan bahagian yang perlu Calon menghantar dua (2) salinan tesis berserta tesis asal yang diperiksa kepada Sekolah Pengajian Siswazah. Borang UTM(PS)-07/93 (pin. 1/00) dan senarai semak UTM(PS)-03/96 (Pind. 1/04) perlu dilengkapkan Sekolah Pengajian Siswazah menghantar tesis telah dibetulkan kepada Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi boring Pengesahan Pembetulan Tesis UTM(PS)-Pind. 05/02 Calon menjilidkan tesis Calon membuat semua pembetulan SPS memulangkan tesis kepada calon Pemeriksa menyatakan senarai pembetulan perlu dibuat TIDAK Memuaskan (3 X only) YA SPS memulangkan tesis kepada calon Correction Procedure for ‘B 2’, major corrections, 6 months, verified by examiners

Candidate makes all the corrections specified in the Chairman’s report Supervisor checks all the corrections and signs all the parts in thesis that require the Supervisor’s signature Candidate submits four (4) copies of the corrected thesis with the original thesis examined School of Graduate Studies. Please complete the UTM(PS)-07/93 (Pind. 1/00) form and the Checklist for thesis submission UTM(PS)-03/96 (Pind. 1/04) School of Graduate Studies sends thesis and Examiners Report on Thesis form UTM(PS)-08/09(Pind. 1/04) for Ph. D, UTM(PS-Eng. D)-01/04 for D. Eng or UTM(PS) -09/93 (Pind. 1/04) to examiners (4 weeks for exmination) Examiners return report to School of Graduate Studies Second viva voce Correction Procedure for ‘C 1 and C 2’ resubmission, 12 months, verified by examiners

Candidate makes all the corrections specified in the Chairman’s report Candidate prepares the bound copies for examiners Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi boring Pengesahan Pembetulan Tesis UTM(PS)-Pind. 05/02 Correction Procedure for ‘D’, awarded a lower degree, 3 months, verified by examiners

Calon menghantar tesis yang telah dibetulkan disahkan oleh penyelia kepada Sekolah Pengajian Siswazah. Sekola. Supervisor final verification Candidate makes four (4) bound copies of thesis and two (2) CDs of e-thesis Candidate completes the Thesis Submission form UTM(PS)-07/93 (Pind. 1/00) dan Checklist for Thesis Submission UTM(PS)-03/96 (Pind. 1/04) dan Ethesis form UTM(PS)-1/02. Please submit four (4) bound thesis and two (2) CDs of e-thesis School of Graduate Studies verifies submission of thesis and sends official letter of of thesis within one (1) week School of Graduate Studies prepares the necessary documents for verification by Senate Standing Committee for Graduate Studies Senate Standing Committtee for Graduate Studies endorses award Candidate completes the Application for Award form (UTM. E/7 -7(PS)(Pind. 1/98)) Thesis submission

GRADUATION

Graduation

GRADUATION • Hardbound - corrections need to be reviewed and approved by the supervisor • JKTS – SPS Level (Sub-Senate) • Senate – Student graduate • REMINDER. • Abstracts and others must be carefully reviewed to avoid any difficulty

GRADUATION REQUIREMENTS A student is only qualified to be awarded a postgraduate degree/diploma/certificate after fulfilling the following conditions: a)Obtained the total Credits for Graduation as determined by the curriculum of the program with academic standing of Good Pass (KB); b)Pass all the courses required by the program and pass the VIVA Voce Examination; c)Paid all fees; d)Fulfilled other requirements

GRADUATION REQUIREMENTS Cont. . • Students who have completed a period of study but did not meet the requirements for the award will be given status of a Fail Dismissal (KG) and will be dismissed from the study. 62

Graduate on Time (GOT) • Graduate on Time – graduated within 7 semester (42 months) • Our challenge – • Very low GOT • Target set 31% (currently 25%) • Who actually contribute to GOT

GRADUATE ON TIME (GOT) Graduate-On-Time (GOT) refers to students who completed their study within stipulated time. (calculated from registration to senate endorsement) UTM GOT for Ph. D 3 ½ Years (42 months) = 42 months 64

PERANGKAAN GRADUAN GOT DOKTOR FALSAFAH 2017 GOT MYRA II SENAT 2017 GOT KPT TIDAK GOT GRADUAN TIDAK GOT T A T A T A JUMLAH JANUARI 4 9 32 33 5 13 31 29 36 42 78 FEBRUARI 5 10 33 35 6 15 32 30 38 45 83 MAC 0 0 4 4 1 1 3 3 4 4 8 APRIL 4 7 50 53 9 17 45 43 54 60 114 MEI 0 1 31 24 2 3 29 22 31 25 56 JUN 4 5 40 33 10 10 34 28 44 38 82 JULAI 4 1 15 29 6 7 13 23 19 30 49 OGOS 3 4 24 26 6 10 21 20 27 30 57 SEPTEMBER 2 3 36 28 6 7 32 24 38 31 69 OKTOBER 2 3 40 36 10 10 32 29 42 39 81 NOVEMBER 1 1 17 24 4 3 14 22 18 25 43 29 44 322 325 65 96 286 273 351 369 39. 7% 60. 3% 49. 8% 50. 2% 40. 4% 59. 6% 51. 2% 48. 8% 51. 3% JUMLAH 73 647 161 559 720 10. 1% 89. 9% 22. 4% 77. 6% 100. 0% *Data sehingga JKTS 23 Okt 2017 T : Tempatan A : Antarabangsa 720

GRADUAN DAN GOT DOKTOR FALSAFAH 2017 MENGIKUT FAKULTI SASARAN 2017 GRADUAN % PENCAPAIAN AB 2 3 150. 0% 1 33. 3% 2 1 FAB 50 42 84. 0% 3 7. 1% 14 28 FBME 30 35 116. 7% 2 5. 7% 23 12 FC 90 86 95. 6% 8 9. 3% 20 59 FGHT 40 36 90. 0% 2 5. 6% 22 12 FKA 60 50 83. 3% 4 8. 0% 23 27 FKE 80 56 70. 0% 8 14. 3% 23 33 FKM 65 54 83. 1% 6 11. 1% 29 25 FKT 50 49 98. 0% 2 4. 1% 30 19 FM 65 61 93. 8% 6 9. 8% 22 36 FP 55 58 105. 5% 8 13. 8% 25 28 FS 75 87 116. 0% 13 14. 9% 56 31 FTI 18 17 94. 4% 2 11. 8% 9 6 AHIBS 15 14 93. 3% 0 0. 0% 6 7 MJIIT 25 27 108. 0% 3 11. 1% 20 7 SPS 5 4 80. 0% 0 0. 0% 4 0 UTM AIS 15 11 73. 3% 2 18. 2% 1 8 UTM PERDANA 7 6 85. 7% 0 0. 0% 3 1 UTM RAZAK 20 24 120. 0% 3 12. 5% 10 14 JUMLAH 767 720 93. 9% 73 10. 1% 342 354 *Data sehingga JKTS 23 Okt 2017 GOT % PENCAPAIAN MYRA II GOT TEMPATAN ANTARABANGSA

PERANGKAAN GRADUAN GOT SARJANA 2017 SENAT 2017 GOT TIDAK GOT JUMLAH GRADUAN T A T A JUMLAH JANUARI 1 0 20 1 21 1 22 FEBRUARI 0 2 36 7 36 9 45 MAC 0 0 3 0 3 APRIL 5 1 58 4 63 5 68 MEI 0 0 20 2 22 JUN 3 1 39 2 42 3 45 JULAI 0 0 15 OGOS 8 2 22 5 30 7 37 SEPTEMBER 0 0 37 3 40 OKTOBER 1 0 34 3 35 3 38 NOVEMBER 0 0 16 7 23 18 6 300 34 318 40 75. 0% 25. 0% 89. 8% 10. 2% 88. 8% 11. 2% JUMLAH T : Tempatan A : Antarabangsa *Data sehingga JKTS 23 Okt 2017 24 334 358 6. 7% 93. 3% 100. 0% 358

GRADUAN DAN GOT SARJANA 2017 MENGIKUT FAKULTI SASARAN GRADUAN 2017 GOT KEWARGANEGARAAN % PENCAPAIAN YA TIDAK WARGANEGARA BUKAN WARGANEGARA AB 2 0 0. 0% 0 0 FAB 20 15 75. 0% 5 10 12 3 FBME 35 34 97. 1% 0 34 27 7 FC 24 26 108. 3% 7 19 24 2 FGHT 33 20 60. 6% 0 20 20 0 FKA 30 17 56. 7% 0 17 14 3 FKE 33 24 72. 7% 1 23 23 1 FKM 50 22 44. 0% 1 21 21 1 FKT 65 56 86. 2% 1 55 55 1 FM 12 6 50. 0% 1 5 4 2 FP 25 10 40. 0% 0 10 10 0 FS 60 29 48. 3% 4 25 27 2 FTI 23 22 95. 7% 2 20 19 3 MJIIT 50 55 110. 0% 1 54 43 12 SPS 15 7 46. 7% 0 7 4 3 UTM AIS 2 0 0. 0% 0 0 UTM PERDANA 2 1 50. 0% 0 1 1 0 UTM RAZAK 34 14 41. 2% 1 13 14 0 Jumlah 515 358 69. 5 24 334 318 40

International Students Management • Malaysia has become popular education destination due several reasons • the actual experience of international students may be difficult for support staff, counsellors, advisers and academic staff to anticipate. • There is little information on the actual experience of students relative to their expectations. • International students face many difficulties including understanding colloquial language, Malaysian-English accent, cost of tuition, feel in isolation, safety, security, health services and accommodation • Mismatch between expectation and reality in social and academic

Cont’d • Adjustment Issues for International Students • The climate for academic integrity is not strong – the sending countries • Foreign student rule-breaking: culture clash or survival skills? • Reducing risk – cultural and social transitions optimal

ADDITIONAL INFORMATION

Area 4 FINANCIAL AID SCHEMES FOR GRADUATE STUDENTS

UTM SCHOLARSHIP SCHEME 1 : UTM Zamalah for Doctoral degree programmes SCHEME 2 : Ainuddin Wahid Scholarship SCHEME 3 : International Doctoral Fellowship (IDF) for Doctoral degree programmes SCHEME 4 : UTM National Postgraduate Fund SCHEME 5 : UTM Postgraduate Excellent Scholarship *Subject to the availability of the allocation Company Logo

UTM SCHOLARSHIP MALAYSIAN Malaysian Citizen Registered as a full-time Ph. D/Master by research student at the university. The award covers tuition fees and monthly allowances ZAMALAH Doctoral 35 years old and below Not currently working or receiving any form of financial aid from other sources. MUET OR IELTS 6. 5 atau TOEFL ≥ 600/TOEFL i. BT ≥ 85. AINUDDIN WAHID SCHOLARSHIP Registered as full-time Ph. D student at the University Below 35 years old 74

UTM SCHOLARSHIP A noncitizen of Malaysia The award covers tuition fees only INTERNATIONA L DOCTORAL FELLOWSHIP Not currently working or receiving any form of financial aid from other sources MALAYSIAN Registered as a fulltime Ph. D student at the University Not currently working or receiving any form of financial aid from other sources Registered as a fulltime Ph. D & Master student at the University UTM NATIONAL POSTGRADUA TE FUND Ph. D 1 – 6 semester Master 1 – 4 semester Maintain the MM for current semester 75 With good publication record (for 2 nd Semester and above student)

UTM SCHOLARSHIP Malaysia n UTM POSTGRADUA TE EXCELLENCE SCHOLARSHIP This offer valid for student who submit Thesis for VIVA between 25 – 34 month of their studies Registered as fulltime Ph. D student at the University 76

PUBLICATION INCENTIVE PUBLICATION CLAIM An incentive will be given according to journal ranking for every published paper. Q 1 Q 2 Q 3 Q 4 RM 500. 00 RM 400. 00 RM 300. 00 RM 200. 00 Criteria 1. Applicant must be First Student Author and Supervisor(s) must be one of the authors. 2. Students are registered as Ph. D/Master by Research on full time/part time basis. 3. Published paper must have volume no. and page no.

OTHER FINANCIAL ASSISTANCE My. Brain 15 The Ministry of Education financial assistance under MYBRAIN 15. My. Master My. Ph. D For more information, kindly visit website at www. mohe. gov. my MIS – Malaysian International Scholarship *Subject to the availability of the allocation 78