Welcome to the Kyrene School District Orientation for

Welcome to the Kyrene School District Orientation for New Educators July 20, 2015 A district of excelling schools

Outcomes o Teachers will be introduced to the organization of the Kyrene School District o Teachers will be able to log in to i. Visions to access employee resources o Teachers will be able to log in and complete their benefit elections A district of excelling schools

Introductions A district of excelling schools

About Kyrene • Celebrating 126 years of quality education • Founded in 1888 • 25 schools & Furlong Campus • 17, 500 students • 2300+ employees A district of excelling schools

Common Questions • What is a probationary teacher? • Who can help me find answers to my questions as a first year teacher? • Principal • HR * Other teachers (mentors, KEA reps) * District web page • When do I receive my first paycheck? August 6, 2015 • New Teachers = full paycheck • Returning Teachers = 5 days A district of excelling schools

Kyrene’s 3 Branches Superintendent Support Services Educational Services Human Resource Services A district of excelling schools

Organizational Chart A district of excelling schools

Kyrene Regional Model Akimel A-al Estrella Lagos Milenio Altadena Cerritos Monte Vista Sierra Centennial Colina Esperanza Lomas Pueblo Mariposa Mirada Paloma Manitas Aprende Brisas Cielo KTA at Sureno KMS Ninos Norte Waggoner A district of excelling schools

Kyrene Customer Service Model Human Resources Regional Specialists Jena Brandon Teri Burdick Jennie Truman Leslie Branson Lead Employment Specialist - Altadena Region - Centennial Region Employment Specialist - Kids Club - Montessori - Community Ed (DO) - Print Shop - Curriculum and Learning Services (DO) Employment Specialist -Transportation, Facilities, Grounds, Warehouse, ESS, HR and Business Services (DO) Employee Relations - Leave of Absences Employment Specialist - Aprende Region - Pueblo Region - KMS Region 480 -541 -1305 480 -541 -1304 480 -541 -1307 480 -541 -1303 Carla Covarrubias Employment Specialist - Akimel A-al Region - Fall and Spring Performance Contracts - Background Checks 480 -541 -1310 Linda Matykiewicz Employment Specialist -Substitutes 480 -541 -1301 A district of excelling schools

Payroll Contacts Linda Valencia Glenda Hatt Payroll Technician - DO Employees (1 st Floor), Facilities, Grounds, Casa Vida - Akimel A-al Region - Altadena Region - Substitutes N-S Payroll Technician - Centennial Region - Pueblo Region - Substitutes A-G 480 -541 -1354 480 -541 -1352 Tamara Hess Payroll Technician - DO Employees (2 nd Floor) - Substitutes A-G - Psychologists, Prevention Specialists, Transportation, Kid’s Club, Warehouse, and Print Shop 480 -541 -13523 Jamie Nethercutt Payroll Technician - Aprende Region - Kyrene MS Region - Substitutes H-M 480 -541 -1355 Gale Lewis Payroll Specialist 480 -541 -1356 A district of excelling schools

Technology Contacts The number to know is: TECHNOLOGY HELP DESK X 1215 A district of excelling schools

Kyrene Communications • Leadership Bulletin • Facebook • Twitter • Kyrene email • Employee Associations A district of excelling schools

This is the Kyrene homepage: http: //www. kyrene. org/Page/1 A district of excelling schools

Kyrene Email Access Microsoft Outlook Check email daily! • First time log-in at work location • Log-in & Password first initial and last name • Prompt to change password • Access from home through Kyrene Website after first time log-in Questions? Call Technology Help Desk x 1215 A district of excelling schools

i. Visions Employee Portal http: //www. kyrene. org/Page/1 • Go to Kyrene Home Page • Click Employees • Click i. Visions Self-Service Portal • Upper right hand click Login • Input Kyrene Six Digit ID # in User name and Password • If you have difficulties logging in, please contact Technology Services at Visions. Admin@kyrene. org A district of excelling schools

Certified Staff Professional Education Credit * • Credits are submitted online via the i. Visions portal • Must be submitted by February 15 th • See Meet and Confer for Education Credits criteria Reminder: Credits not approved at hire must be claimed within 30 days of first contracted date of employment *Depending on budget capacity A district of excelling schools

Fair Labor Standards Act (FLSA) • Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked for non-exempt (hourly) employees • Exempt and non-exempt (hourly) differences (teachers are exempt employees) • Non-exempt employees are not allowed to “donate” their time (e. g. Instructional Assistants in the classroom, or office clerical staff) A district of excelling schools

EMPLOYEE BENEFITS • New Hire Benefit Eligibility – 30 hours per week • Log in to i. Visions to enroll – required even if declining • Complete enrollment within 31 days of the first day of work* • Waiting Period: 1 st of the month following 60 days of employment • i. e. Hire date 7/20, benefits effective 10/1 District paid medical plan allowance covers full cost of employee only Standard PPO, Health Savings Account or Base PPO medical plans • Benefit payroll deductions • 20 deductions; August – May, 10 month school site staff • 24 deductions; July – June, 12 month year round staff * Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan. A district of excelling schools

EMPLOYEE BENEFITS Life Events & Open Enrollment • Mid-year changes allowed only for IRS qualifying life events • Life event examples = marriage, divorce, birth/adoption, spouse open enrollment/ loss of coverage, ACA allowable changes, etc. • Life event paperwork must be completed within 31 days • Open enrollment – spring each year • Open enrollment changes effective July 1 st For Benefits Inquiries, please contact: Deb Spurgin - Assistant Director, Yvonne Long – Management Assistant Diane Waller – Specialist (480) 541 -1316, Liz Loy – Technician (480) 541 -1302 A district of excelling schools

Benefit Plans Offered Kyrene Employee Benefit Trust (KEBT) Medical Plans - United Healthcare – 4 plan options • • Base PPO* - $5, 000 deductible, 80/20 Standard PPO* - $500 deductible, 80/20 H. S. A. Medical* - $1, 500 deductible 80/20 Premium PPO Buy-up – No deductible, 90/10 Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro *Plans in purple are completely free for employee only coverage. The premium cost for these options are paid by Kyrene School District. Dental Plans - Total Dental Administrators – 2 plan options • Prepaid HMO co-pays for services, select network dentist • PPO - $50 annual deductible, 100%, 80%, 50% any dentist Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction A district of excelling schools

Benefit Plans Offered • Short Term Disability ASI • Basic and Voluntary Life The Hartford • Flexible Spending UHC, medical and dependent care • Arizona State Retirement System – pension benefit • Long Term Disability Sedgwick, ASRS • Optional 403(b)/ 457(b) Accounts – Voya Employee Assistance Program (EAP) EAP is available to all employees – 3 free visits or telephonic consultations A district of excelling schools

Workers Compensation (WC) If injured on the job: • Immediately notify your Supervisor (required) • Supervisor and the Employee call in to the Nurse Triage line 1 -888 -252 -4689 (Unless life threatening or serious injury needing immediate treatment) • WC Approved Urgent Care Centers • Dignity Health – Chandler Blvd & 46 th St. • Fast. Med – Ray & Rural • Emergency - Closest ER facility • Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier If you have questions regarding workers compensation please contact the Benefits Department. A district of excelling schools

Business Services Reminders ____________________________________ • Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order • Cash Handling – Don’t do it! All monies collected must have a receipt issued (i. e. , field trip fees, etc. ) Questions? Please contact Jackie Mattinen, Director of Business Services at x 1370 A district of excelling schools

Trip Reduction Program (TRP) Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! • Kyrene participates in the Maricopa County Trip Reduction Program • Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; + Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at http: //sharetheride. valleymetro. org • Please contact Paula Kolb in Facilities at X 1602 • For bus information, please call Valley metro Transit Information at (602) 253 -5000. A district of excelling schools

Questions? Please contact us @ 480 -541 -1300 (main HR reception desk) We are here for you! A district of excelling schools

Professional Responsibilities Orientation for New Educators July 20, 2015 A district of excelling schools

Introductions A district of excelling schools

Outcomes o Teachers will understand authorized absences, restricted absences, and procedures o Teachers will be able to log in to Sub. Finder, understand how to submit an absence, and how to request a substitute o Teachers will be able to log in and complete the employee Mandatory Training modules A district of excelling schools

Link to the Kyrene homepage: http: //www. kyrene. org/Page/1 Certified Meet and Confer Document TEGS (Teacher Evaluation & Growth System) A district of excelling schools

Authorized Absences Employees will accrue approximately twelve (12) days / 96 hours per school year of Authorized Absences, prorated to FTE. These include: • Sick days – Seven (7) days are designated as Sick Days • Personal days – Five (5) days are designated as Personal Days may not be used on Blackout days, as follows: • First five (5) instructional days of the school year • The first instructional day of each quarter • The day prior to the Thanksgiving Holiday • State-mandated testing dates (excluding makeup testing) – 4 days • Last two (2) instructional days of the school year • Phoenix Waste Management Open (February 5, 2016) • Tempe Arts Fair (Fall - December 4, 2015 and Spring - April 1, 2016) Restrictions: Personal Days are limited to two (2) consecutive days unless authorized by Supervisor: Personal Day Request Form A district of excelling schools

Authorized Absences Non-Accrued absence benefit: Bereavement Days Employees contracted to work 20 hours a week or more shall be granted compensated bereavement time not to exceed three (3) days per annum, prorated to FTE, where such an absence is necessary due to a death in the employee’s immediate family or employee’s spouse’s/partner’s immediate family. * If there is a need for additional time for bereavement, and an employee has accrued Personal and Sick time, the employee may use that time for an additional two (2) days. “Immediate family” for this section only and 2(a)4 is defined as: 1) The spouse or domestic partner of the employee, 2) The children (including son-in-law/daughter-in-law), parents, siblings, grandchildren, or grandparents of the employee or the employee’s spouse or domestic partner; 3) Relatives living within the household who can be claimed as a dependent. A district of excelling schools

Substitute Budget o o o Site allocations Plan B High Absence days Advance notice of absence Impact of late call-in 15% rule – Personal days A district of excelling schools

Sub. Finder Absence Reporting For School-Based Staff * v All school-based personnel must report their absences through Sub. Finder v All absences must be reported even if a sub is not needed v Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Specialist, Linda Matykiewicz at 541 -1301 v The system defaults to a full school day. Only report your work hours; if you are not a full time employee, specify your work hours. v If a substitute is required, absences may be used and reported in a minimum of four (4) hour increments and one half-hour (1/2) increments thereafter. If a substitute is not required, these absences may be used and reported in a minimum of one (1) hour increments, and one half-hour (1/2) increments thereafter. v Blackout/Restricted day absences must be supported by the approval form, submitted to Human Resources, before compensation will be permitted. *Note: Furlong-based employees report absences through i. Visions A district of excelling schools

Sub. Finder System New school based employees must voice register with Sub. Finder before they can record an absence. Via the Phone: (You must register by phone first) 866 -311 -8437 Ø Enter PIN, # Ø PIN is your 6 digit employee id number Via the Internet: http: //www. kyrene. org/Page/1 Click Employment Ø Click Internal Links Ø Click Sub. Finder Web. Connect Ø Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number) Questions? Contact Linda Matykiewicz at x 1301 If you A district of excelling schools

Leave of Absence For an absence from work under any of the following conditions, contact Human Resources to inquire about an authorized Leave of Absence. In order to prevent being “absent without leave, ” request a Leave of Absence if: §You will be absent longer than five consecutive work days; or §You do not accrue Sick/Personal days in your position; or §You have exhausted all accrued Sick/Personal days or do not have a sufficient Sick/Personal day balance to cover the entire leave period For information online: Frequently Asked Questions (FAQ’s) To review and print the packet online: Request for Leave Packet If you have questions or would like to schedule an appointment, contact: Specialist Jennie Truman at x 1307 Assistant Director Karla Izzett at x 1322 A district of excelling schools

Mandatory Trainings Governing Board Policy, Federal and State laws require school district employees to be trained on important topics related to the workplace and students. Ø Mandatory Training Modules include Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens, among others Ø Kyrene offers this training online through the i. Visions Portal Ø 5 to 10 minutes to complete each presentation module Ø Training Modules are completed by all employees annually in the fall, and for new employees during the first 30 days of employment A district of excelling schools

Frequently Asked Questions • What is the Sick Leave Bank? • Why are ID Badges required? • Who can answer my questions at my site? • Who can answer my questions at the District? o o Susan Cormier, KEA President, ext. 1031 Karla Izzett, HR Assistant Director, ext. 1322 A district of excelling schools