Welcome to the Kyrene School District New Educator

Welcome to the Kyrene School District New Educator Orientation July 23, 2012 A district of excelling schools

Introductions A district of excelling schools

About Kyrene • Celebrating 124 years of education! • Founded in 1888 • 25 schools & Furlong Campus • Almost 18, 000 students • 2500 employees A district of excelling schools

Common Questions • What is a T-3 teacher? • Who can help me find answers to my questions as a first year teacher? * Principal * Other teachers (mentors, KEA reps) * District web page • What do I do if I am ill? * Sick days * Personal days * Bereavement days • When do I receive my first paycheck? A district of excelling schools

Kyrene’s 3 Divisions Superintendent Support Services Educational Services Human Resource Services A district of excelling schools

Organizational Chart A district of excelling schools

Kyrene Regional Model Akimel A-al Estrella Lagos Milenio Altadena Cerritos Monte Vista Sierra Centennial Colina Esperanza Lomas Pueblo Mariposa Mirada Paloma Manitas Aprende Brisas Cielo Sureno KMS Ninos Norte Waggoner A district of excelling schools

Kyrene Customer Service Model Human Resources Regional Specialists Jena Brandon Employment Specialist - Akimel A-al Region - Centennial Region - West Side Kids Club (CEOS) (Casa Vida) 480 -541 -1305 Christie Flanagan Employment Specialist - Aprende Region - Pueblo Region - East Side Kids Club (CEOS) (Montessori) 480 -541 -1309 Jolene Perez Employment Specialist -Transportation, Facilities, Grounds, Warehouse - ESS District Office 480 -541 -1307 Employee Relations - Leave of Absences Sally Alberti Employment Specialist - Altadena Region - KMS Region - District Office Furlong, Comm Ed (DO), Technology, Print Shop 480 -541 -1303 Mel Allbright Employment Specialist -Substitutes 480 -541 -1301 Kris Hodgkins -Administrators 480 -541 -1308 A district of excelling schools

Payroll Contacts Ann Moxley Payroll Technician - Aprende Region - Kyrene MS Region - Substitutes H-M 480 -541 -1353 Sue Spadafore Payroll Technician - Centennial Region - Pueblo Region - Substitutes N-S 480 -541 -1354 Jamie Nethercutt Payroll Technician - DO Employees (1 st Floor), Facilities - Akimel Region - Altadena Region - Substitutes T-Z 480 -541 -1355 Glenda Hatt Payroll Technician - DO Employees (2 nd Floor) - Substitutes A-G - Transportation, Kid’s Club, Warehouse 480 -541 -1352 Gale Lewis Payroll Specialist 480 -541 -1356 A district of excelling schools

Technology Contacts Educational Technology Specialists (Edtechs) - 2012 - 2013 Elementary Site Assignments Middle School Site Assignments Sr. User Support Technicians (Techs) 2012 - 2013 Regional Site Assignments Jacinta Sorgel Liza Richards Gina Vallecosorsa Meade Monte Lomas Vista Waggoner Cielo Norte Sureno Ninos Mariposa Mirada Brisas Milenio Sierra Manitas Paloma Lagos Katie Colina Estrella Esperanza Cerritos Michelle Fahy KMS Stephanie Leake Akimel Aal Carey Mooring Altadena Steve Crudup Ryan Weed Aprende Pueblo Akimel A-al Altadena Aprende Estrella Brisas Lagos Cerritos Monte Vista Milenio Sierra Sureno Centennial Altadena Centennial KMS Kris Bigham Sue Heintz TECHNOLOGY HELP DESK X 1215 Aprende Cielo Pueblo Josh Yoesting Centennial Ninos Manitas Colina Norte Mariposa Esperanza KMS Mirada Lomas Waggoner Paloma A district of excelling schools Pueblo

Kyrene Communications • Leadership Bulletin • The Insider • Facebook • Twitter • Kyrene email • Employee Associations A district of excelling schools

This is the Kyrene homepage: http: //sw. kyrene. org/ A district of excelling schools

Kyrene Email Access Microsoft Outlook Check email daily! • First time log-in at work location • Log-in & Password first initial and last name • Prompt to change password • Access from home through Kyrene Website after first time log-in Questions? Call Technology Help Desk x 1215 A district of excelling schools

i. Visions Employee Portal https: //visions. kyrene. org/ • Go to Kyrene Home Page • Click Employees • Click i. Visions Self-Service Portal • Upper right hand click Login • Input Kyrene Six Digit ID # in User name and Password • If you have difficulties logging in, please contact Technology Services at Visions. Admin@kyrene. org A district of excelling schools

Subfinder System New school based employees must voice register with Sub. Finder before they can record an absence. Via the Phone: (You must register by phone first) 866 -311 -8437 Ø Enter PIN, # Ø PIN is your 6 digit employee id number Via the Internet: http: //sw. kyrene. org/ Ø Click Employment Ø Click Internal Links Ø Click Sub. Finder Web. Connect Ø Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number) Questions? Contact Mel Allbright at x 1301 If you A district of excelling schools

Sub. Finder Absence Reporting For School-Based Staff v All absences must be reported even if a sub is not needed v All school-based personnel need to report their absences through Sub. Finder (not temporary employees) v Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Coordinator, Mel Allbright at 541 -1301 v Only report your work hours. The system defaults to a full school day. If you are not a full time employee, specify your work hours. v Absences must comply with Meet and Confer. Restricted day absences must be approved in writing and in advance. v Support staff also must report absences through i. Visions. v Questions? Contact Mel Allbright at x 1301 or mallbright@kyrene. org A district of excelling schools

Mandatory Trainings Federal and State laws require school district employees to be trained on topics related to the workplace and students. Ø Kyrene offers this training online. Ø Mandatory Training Modules include Sexual Harassment, Mandatory Child Abuse Reporting, Bullying, and Bloodborne Pathogens, among others Ø Employee trainings are accessed through the i. Visions Portal Ø 5 to 10 minutes to complete each module Ø Training Modules are completed by all employees annually and for new employees during the first 30 days of employment A district of excelling schools

Meet & Confer Authorized Absences Employees accrue approximately twelve (12) day/96 hours per year of Authorized Absences, prorated to FTE. • Sick days – Seven (7) days will be designated for Sick Days • Personal days – Five (5) days will be designated for Personal Days • Bereavement days –Three (3) days per annum Personal Days may not be used on Blackout days are as follows: • First five (5) instructional days of school • The first instructional day of each quarter • The day prior to the Thanksgiving Holiday • AIMS testing dates (excluding makeup testing) • Last two (2) instructional days of the school year A district of excelling schools

Leave of Absence For an absence from work under any of the following conditions, you must contact Human Resources to inquire about an authorized Leave of Absence. In order to prevent being “absent without leave” request a Leave of Absence if: §You will be absent longer than five consecutive work days; or §You do not accrue Sick/Personal days in your position; or §You have exhausted all accrued Sick/Personal days; or §You do not have a sufficient Sick/Personal day balance to cover the leave period For information online: Frequently Asked Questions (FAQ’s) To review and print the packet online: Request for Leave Packet If you have questions or would like to schedule an appointment: contact Jolene Perez at x 1307 or Karla Izzett at x 1322 A district of excelling schools

Fair Labor Standards Act (FLSA) • Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked • Exempt and non-exempt (hourly) differences • Non-exempt employees are not allowed to “donate” their time A district of excelling schools

Certified Staff Professional Education Credit * • Credits are submitted online via the i. Visions portal • Must be submitted by February 15 th • See Meet and Confer for Education Credits criteria Reminder: Credits not approved at hire must be claimed within 30 days of first contracted date of employment *Depending on budget capacity A district of excelling schools

BENEFIT ENROLLMENT PROCESS • Benefit Info given during new hire process, log in to i. Visions to enroll • Complete online new hire enrollment within 31 days of first day of work • Waiting Period: benefits effective 1 st of the month following 30 days of employment • District paid medical plan allowance eligibility = 30 or more hours per week in eligible positions • Medical allowance covers full cost of employee only Standard PPO Medical Plan • School site employees = 20 benefit deductions A district of excelling schools

EMPLOYEE BENEFITS Life Events & Open Enrollment • Mid-year changes allowed only for qualifying life events • Life events = marriage, divorce, birth, adoption, spouse open enrollment, etc. Enrollment change paperwork must be completed within 31 days of the life event effective date. • Open enrollment – spring each year • Open enrollment changes effective July 1 st For Benefits Inquiries, please contact: Deb Spurgin - Assistant Director, Yvonne Long – Specialist Diane Waller – Technician (480) 541 -1316 A district of excelling schools

Benefit Plans Offered • Medical United Healthcare / KEBT 3 Medical Plan Options: Standard PPO, Premium PPO, Health Savings Account • EAP/Managed Behavioral Health • Dental Total Dental Administrators 2 Dental Plan Options: Prepaid and PPO Dental • Vision Plan Avesis • Short Term Disability ASI • Long Term Disability Sedgwick, CMS, ASRS • Basic and Voluntary Life Standard Life • Flexible Spending BASIC FLEX, medical and dependent care • Optional 403(b)/ 457(b) Accounts – ING A district of excelling schools

Workers Compensation (WC) If injured on the job: • Immediately notify your Supervisor (required) • Complete 2 WC forms: Supervisor’s Incident Report & Employer’s Report of Industrial Injury • WC Urgent Care Ahwatukee Urgent Care – Chandler Blvd. • Emergency - Banner Desert or closest ER facility • Employee accrued time is used until claim is approved for lost time benefits If you have questions regarding workers compensation please contact the Benefits Department. A district of excelling schools

Business Services Reminders ____________________________________ • Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order • Cash Handling – Don’t do it! All monies collected must have a receipt issued (i. e. , field trip fees, etc. ) • If you have any questions about Business Services, please contact Jackie Mattinen at x 1370 A district of excelling schools

Trip Reduction Program (TRP) Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! • Kyrene participates in the Maricopa County Trip Reduction Program (TRP). • Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; + Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at http: //sharetheride. valleymetro. org • Please contact Paula Kolb at X 1602 • For bus information, please call Valley metro Transit Information at (602) 253 -5000. A district of excelling schools

Questions? Please contact us @ 480 -541 -1300 (main HR reception desk) We are here for you! A district of excelling schools