Welcome to the HIMSS 16 Booth Selection Webinar

Welcome to the HIMSS 16 Booth Selection Webinar All callers have been muted upon entry. If you have a question at any time please use the chat box or Q&A section of the Webex

HIMSS 16 Booth Selection Presented by HIMSS Exhibit Sales Team March 18, 2015

Agenda • • • HIMSS 16 Dates New For HIMSS 16 Anchor Benefits Rates and Deposit Amount HIMSS 16 Floor Plan Booth Selection Process Booth Selection Appointments HIMSS Corporate Membership Q&A

HIMSS 16 Dates • Conference Date: February 29 th -March 4 th, 2016 • Exhibit Days: March 1 st -3 rd , 2016 • Entire conference schedule will have day shift from past years

HIMSS 16 Booth Selection Schedule • Anchors have already selected their space and already visible on the floor plan • Next 100 companies will select next week March 23 -27 • Booth Selection will resume Sunday-Wednesday during HIMSS 15 (April 12 -15) in the North Building, room N 230 B of the convention center. • Link to schedule (please note there are multiple tabs)

New for HIMSS 16 • In order to maximize exhibit space in Las Vegas, we will be using a set floor plan. • You may only choose existing booths that are on the floor plan. Any alterations of existing booths on the show floor will not be allowed for HIMSS 16. • Booth size reductions WILL result in a change in booth location and will result in a downward adjustment of 1) Exhibitor points, 2) hotel sleeping room blocks, and 3) exhibitor and exhibitor client badges. • Booth size reductions received on or before September 4, 2015 will be obligated to pay 50% of the total booth space released. Booth size reductions received on or after September 5, 2015 will be obligated to pay 100% of the total booth space released. • Peninsulas have been placed on the set floor plan • We will have 4 different price zones (Premium, Zone 1, Zone 2, Zone 3)

HIMSS 16 Anchor Benefits *Anchor Booth must be 4, 800 Sq/Ft or above* Pre-show • Additional hotel rooms at the Diamond identified hotel. # of rooms TBD at Venetian/Palazzo Hotel • Anchors will receive first choice on hotels before Diamonds – based on priority points • Complimentary Hospitality Suite in Venetian or Palazzo • Company Success Story on HIMSS 16 website: October - April (if success story meets criteria) • Company logo and Booth number recognition in main lobby of Sands Convention Center • Complimentary Attendee mailing list – Value $1, 750 • Marketing /advertising in one category of the exhibitor spotlight- Value $1, 050 • HIMSS to send out press release about the HIMSS 16 show floor and thanking the HIMSS 16 anchor exhibitors • 50 additional priority points • Logo Recognition on Annual Conference Exhibition website page –Over 168, 000 views (Sept – Feb) • Logo Recognition in the Exhibition Countdown email that is sent to all preregistered attendees (sent two weeks prior to show) • Logo Recognition in the online pre-conference brochure • Booth Selection of exhibit space for upcoming year prior to other exhibitors at Annual Conference • Early move-in when time/space permits Onsite • Article on each anchor exhibitor in the Show Daily- content is editorial and therefore the subject matter is selected by the editor of the show dailies • Logo and Booth Number Recognition in the HIMSS Show Dailies and Buyers Guide (onsite newspapers) • NEW! Logo and booth number recognition on lobby electronic media walls. Post Show • Post Show Attendee List – Value - $1, 950 HIMSS 16 Anchor Booths

HIMSS 16 Pricing Corp. Member Pricing On-Site Non Member Pricing On-Site Corp. Member Pricing 4. 17 -9. 4 2015 Non Member Pricing After 4. 17 -9. 4 2015 Corp. Member Pricing After September 4, 2015 Premium Zone* $3, 700 $4, 100 $3, 900 $4, 300 $4, 100 $4, 500 Booth Zone 1* $3, 200 $4, 000 $3, 400 $4, 200 $3, 600 $4, 400 Booth Zone 2* $3, 100 $3, 900 $3, 300 $4, 100 $3, 500 $4, 300 Booth Zone 3* $3, 000 $3, 800 $3, 200 $4, 000 $3, 400 $4, 200 Item *All booth prices for each 10 x 10 space. Does not include $400 booth fee which applies to first 10 x 10 & $700 per corner fee. Vendor Headquarter $6, 400 $7, 000 - - Meeting Place $11, 100 $13, 100 - - Hospitality Suites $10, 500 $12, 500 - -

Sample Pricing for On-Site Booths Booth Type Premium Zone 10 x 10 HIMSS Corporate Member $4, 100 Non Member $3700+$400 booth fee $4, 500 $4100+$400 booth fee Premium Zone 20 x 20 with 4 Corners Zone 1 10 x 10 Zone 1 20 x 20 with 4 Corners $18, 000 $3, 600 $16, 000 $4, 100 first 10 x 10, $3700 3 additional 10 x 10 +700 per corner $3, 200+$400 booth fee $3, 600 first 10 x 10, $3, 200 3 additional 10 x 10 +700 per corner $19, 600 $4, 400 $17, 600 $4, 500 first 10 x 10, $4100 $4, 000+$400 booth fee 3 additional 10 x 10 +700 per corner $4, 400 first 10 x 10, $4, 000 3 additional 10 x 10 +700 per corner

HIMSS 16 On-Site Deposit Information Minimum Deposit For Exhibit Space • 100 Sq/ft: $1, 500 • 200 -1, 000 Sq/ft: $4, 800 • 1, 100 -2, 500 Sq/ft: $8, 500 • 2, 600 Sq/ft or Above: $22, 500 Meeting Place: 50% of total cost Vendor Headquarter: 50% of total cost Hospitality Suite: 50% of total cost All specialty areas (Knowledge Centers, Interoperability etc. ): 50% of total cost Remainder of Deposit Due: • 50% Due: May 29, 2015 (May not apply to all booths) • 100% Due: September 4, 2015

Payment Options • Pay by Check – HIMSS, 6923 Eagle Way, Chicago, IL 60678 -1692 • Pay by Credit Card – Credit card itself does not need to be present, just information from card

HIMSS 16 Floor Plan: Level 1 • Floor Plan Entrance

HIMSS 16 Floor Plan: Level 2 Entrance

How to Access Floor Plan • Works better in Google Chrome browser • Able to search by booth size • http: //exhibitionfloor. himss. org/himss 2016/Public/Floor. Pl an. aspx? Map. ID=47&Cat. ID=0&Sortmenu=104000

Specialty Areas of Exhibit Floor • Business & Clinical Knowledge Center • Career Services Center • Connected Patient Gallery • Cyber Security Command Center • Disaster Preparedness Knowledge Center • Health IT Value Suite • Intelligent Health Pavilion • Interoperability Showcase • Mobile Knowledge Center • Revenue Cycle Knowledge Center-New for HIMSS 16 • University Area If you plan on participating in ONLY one of these areas and do not plan on having an exhibit booth, you do not need to attend HIMSS 16 booth selection. Please contact your sales person to get involved into any of these topically focused areas.

Booth Selection March 23 -27 th • Booth selection for next 100 companies will begin March 23 -27 th • New process for HIMSS 16 • One webinar used per day • Check invite you received for your exact appointment and more tips (appt. listed at bottom) • All times are CST • Please call in on-time • Please keep schedule in mind

Booth Selection On-Site at HIMSS 15 • Booth selection will resume April 12 -16 during HIMSS 15 • Take place in room N 230 B of convention center • Schedule – Sunday 9 AM-5 PM – Monday 2 PM-5 PM – Tuesday 8 AM-6 PM – Wednesday 8 AM-5 PM

Booth Selection Tips • Arrive at least 15 minutes prior to booth selection appointment (this applies to on-site appointments only) • Review floor plan beforehand have multiple preselected locations of where you would like to exhibit. • Make sure all appropriate personnel are involved in booth selection process. (Ex: Authority to sign contract and pay for booth) • Have deposit method available (Check and Credit Card accepted) • Each exhibitor will have 5 minutes to select their booth space • Become a HIMSS Corporate Member and save money on your booth space: View Full Corporate Membership Benefits • Take booth card containing password and login with you for later access to location of booth and exhibitor account

HIMSS 16 Booth Selection Process

HIMSS 16 Booth Selection Process Room located: N 230 B of Convention Center • Step 1: Check in to Welcome Desk-You will be given card with booth login and password, please keep this card! • Step 2: Review HIMSS 16 Floor plan and wait to be called to select booth space • Step 3: Once called, head to station to select booth space • Step 4: After selecting space, please sign online booth contract and pay deposit for space using login and password provided from welcome desk • Step 5: Check-in with Finance to verify that booth deposit was accepted • Step 6: Non HIMSS Corporate Members please visit Corporate Membership to see how you can save money on your HIMSS 16 booth space

Can’t Make Appointment? • If you missed your appointment, please come down to the booth selection room as soon as you are able to and we will do our best to accommodate you. • If that is not an option for you, contact your sales person or Michelle Teta and we will do our best accommodate you. • Booth Selection appointments are not mandatory. If you are not able to attend your appointment on site for any reason, you may select your booth starting April 20 th.

HIMSS Corporate Membership • Additional 25 exhibitor points if you sign up between now and April 16, 2015! • Discounts on all HIMSS 16 Exhibit & Meeting spaces, and most Sponsorships – pays for membership itself! • Additional comp HIMSS 16 Badges • Corporate Member Lounge access, with space for small meetings • Preferred Hotel selections before non-corporate members • Dedicated Corporate Membership representative helps you navigate the HIMSS organization • Engage You HIMSS Audience All year-round • MUCH, MORE – Click Here to See

HIMSS 16 Call for Proposals Important Dates • May 1, 2015 HIMSS 16 Call for Annual Conference Education Session Proposals opens (via HIMSS Website) • June 15, 2015, 5: 00 pm Central Time HIMSS 15 Call for Proposals closes (save username & password!) • September, 2015 Proposal submitters are notified of proposal acceptance status (username and password required to access status)

FAQs • How do I tell what Zone a booth is in? -Red/Pink Shading Around Booth: Premium Zone -Yellow Shading Around Booth: Zone 1 -Green Shading Around Booth: Zone 2 -Purple Shading Around Booth: Zone 3 • My for March 23 -27 is for the whole day, is there a way to block out just my time? • Can I receive copy of contract in advance? • Can I move up my booth selection appointment? • What if I can’t make my appointment? • Will you send out a recording and Power. Point of this webinar?

Questions? Please type questions in chat or Q&A box and we will answer as they come in

Resources • Please bookmark all of these pages as you will be utilizing often. HIMSS 16 Plantour HIMSS 16 Live Floorplan HIMSS 16 Exhibitor Login

Contact Information HIMSS Exhibit Sales Team Joe Bonanno 312. 912. 6718 [email protected] org Jim Collins 312. 915. 9546 [email protected] org Tia Peterson 312. 915. 9232 [email protected] org Mickey Martin 312. 915. 9562 [email protected] org Michelle Teta 312. 915. 9548 [email protected] org