Welcome to the Bibb County School District Human

Welcome to the Bibb County School District Human Resources New Hire Session AGENDA: • District’s Vision, Mission and Core Values • Substitute Placement and Absence Management • Technology • Benefits • Retirement • Job Related Experience Verification • Leave Accrual / Employee Leave • Certification Information

Agenda

Vision, Mission & Core Values Who We Are Our Vision: Each student will demonstrate strength of character and will be college or career ready. Our Mission: The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21 st century global society. Our Values: COMPETENCE LOYALTY OPEN COMMUNICATION DEFINED AUTONOMY HONOR

New Hire Folder - Miscellaneous Instructions Refer to New Hire Folder for Instructions: • Human Resources staff contact list • Substitute Placement and Absence Management • Instructions for entering absences • Online system secures substitutes • Technology • Active Directory login information and other technology instructions Contact information included with instructions

Salary Information §Monthly employees are paid on the last working day of each month §Semi-monthly employees are paid on the 15 th and on the last working day of each month §New hires will receive 1 -2 hardcopy printed checks with subsequent checks being direct deposited into your designated bank account. Failure to submit proper documentation may delay direct deposit setup. §Access Employee Self Service through the district website under employees. The default username is you 5 -digit employee ID, password is the last 4 of your social. This will allow you to view your pay stubs and W-2 form. No paper W-2 will be provided to employees in January. § Additional compensation for added responsibilities such as Coaching, Extended Day, or Extended Year Supplements, will be processed when the necessary paperwork has been submitted to Human Resources by the respective supervisor (i. e. Athletic Director or Principal). • Employees who are hired after the 1 st contracted day will receive prorated pay.

Job Related Experience Verification *****IMPORTANT***** Job related experience must be verified by the previous Employer/District before the employee will receive compensation based on experience. Employees must have worked 63% of the year to receive credit. Until the experience verification form is received in HR, the employee will be paid at zero (0) years of experience. You are responsible for providing this verification. Experience Verification Forms can be provided today, upon request or found on the HR website.

Leave Accrual • Sick leave is accrued on a monthly basis at 1. 25 working days for each completed month of service. • Unused sick leave is transferred from prior Georgia school district up to a maximum of 45 workdays. A maximum of 10 days is transferred from a Georgia state agency. • Sick leave is transferred from prior Georgia school district or state agency using the Experience Verification form. • Three days of sick leave may be used as personal leave each year. Personal leave is deducted from your sick leave balance. If personal leave is taken and the employee does not have sick leave, the leave will be without pay.

Leave Accrual (Continued) • Personal leave will normally not be approved on days designed as Critical; • personal leave that is approved on Critical Days will be without pay https: //www. bcsdk 12. net/ • Use sick leave wisely – Teacher's Retirement of Georgia allows you to apply unused sick leave as service credit for retirement. • Annual leave – 12 -month employees (239 contract days) only accrue annual leave as follows: • Less than 15 years of service: 1 day per month • 15 -20 years of service: 1. 3 days per month • More than 20 years of service: 1. 5 days per month District Level Payroll Contacts: Monthly employees: Shirleta. Gary@bcsdk 12. net (478) 765 -8525 Semi-monthly employees: Cathryn. Purvis@bcsdk 12. net (478) 765 -8526 Transportation employees: Samirah. Stephens@bcsdk 12. net (478) 765 -8676

Certification Information The Certification Office is responsible for the following: § Certification Upgrades § Certification Field Additions § Certification Renewals § Initial Certification § Certification Conversions § Certified New Employee Processing § State and Federal Certification Reporting Certified Employees: Melanie Brown(478) 765 -8565 Melanie. Brown@bcsdk 12. net Classified Employees: Sharonda Ladd (478) 765 -8557 Sharonda. Ladd@bcsdk 12. net Human Resources Coordinator Melanique Floyd (478) 765 -8586 Melanique. Floyd@bcsdk 12. net

Power. School / New Hire Packages https: //bcsdk 12. tedk 12. com/sso/Account/Login? Return. Url=%2 Fsso%2 F%3 Fpid%3 D 2%26 product. Url%3 D

Benefits Eligibility / Payroll Deductions New Employee Benefits begin the 1 st of the month following a full calendar month worked Examples: Hire date 9/2/19 - 10/1/19 Benefits Effective Date 11/1/19 Hire date 10/2/19 - 11/1/19 Benefits Effective Date 12/1/19 Note: Premiums are payroll deducted the "month prior" to coverage effective date Exception: Flexible Spending Account payroll deductions begin the "month of" coverage effective date Semi-Monthly Employees: Payroll deductions for benefits will be split between both paychecks each month • No changes to Benefits allowed until Open Enrollment without a Qualifying Life Event • Qualifying Life Event changes are allowed within 30 days of the event • i. e. marriage, birth, death, loss/gain of coverage – allows updating health plan, change or add benefits as needed • Open Enrollment is mid-October through early-November each year, for January 1 coverage • During Open Enrollment, all benefits eligible employees receive an enrollment packet and are allowed to make changes. All employees should participate in Open Enrollment each year, including new hires. • Employees hired 9/4/19 and after only need to participate in Open Enrollment if they desire to continue or add a Flexible Spending Account.

Summary of Benefits Bibb County School District Summary of Benefits • State Health Insurance is offered in all Georgia public school districts and certain Georgia state organizations, whether working in Bibb, Houston, Monroe, etc. If you worked in another Georgia district or Georgia state organization through the end of the school or fiscal year, which offers State Health insurance, your health election or declination will transfer with you. Changes will be allowed at the next open enrollment. • "Local" benefits, such as dental and vision, do not transfer. If you are a transfer from another Georgia district or Georgia state organization, local benefits will end with your prior district /organization, and benefits you enroll in with BCSD will begin on your effective date. This includes disability plans. New Hire Checklist – complete both online processes by deadline provided The District encourages all employees to get the Hepatitis B vaccination. State Health covers this vaccine at 100%. A Cafeteria Plan is a reimbursement plan governed by IRS section 125, which allows employees to make certain payroll deductions on a pre -tax basis for the benefits listed. See page 2 of Summary of Benefits.

Mandatory- Non-Medical BCSD Benefit Elections All BCSD "local" benefit elections are made via the district's online electronic enrollment system, which is maintained by our District's Benefits Broker, Houze & Associates. Please follow step-by-step instructions, re-enter your PIN in order for enrollments to be complete.

Dental and Vision Coverage Delta Dental Insurance High Option Low Option 100% coverage on Preventative and Diagnostic Services 80% coverage on Basic Services 50% coverage on Major Services 20% coverage on Major Services 50% to $1000 for Child Orthodontic Services No Orthodontic Benefit $1, 000 Annual Max for Each Covered Person $750 Annual Max on Each Covered Person $50 annual deductible per person, waived on preventative and diagnostic Late Entrants will have a 12 -month waiting period on orthodontic services. Procedure ANTHEM/BCBS Vision Frequency Co-Pay Insurance Exams 1 x per calendar year $10 co-pay In Network or $30 allowance Out of Network Lenses 1 x per calendar year $15 co-pay In Network (Single/Bifocal/Trifocal) Out of Network: Single/Bifocal/Trifocal $25/$40/$55 allowance Frames 1 x per 2 calendar years $120 allowance 20% off balance In Network $45 allowance Out of Network Contacts 1 x per calendar year $105 allowance, 15% off balance In Network $105 allowance Out of Network Visit www. houze. org/bibbschools, for more details regarding dental & vision coverage. Spouses may be added to dental & vision. Unmarried children and step-children are eligible up to age 26.

Group and Supplemental Term Life Basic Group Life is provided by the district at no cost to employees. The benefit is 1 X your annual salary, rounded up to the next $1, 000. An equal amount of Accidental Death is included with the benefit. • • $10, 000 minimum $50, 000 maximum Supplemental Group Life Coverage is available on Employees from 1 to 5 times annual earnings rounded to the next $1, 000. Guarantee Issue as a new hire is up to 3 X earnings to a maximum of $500, 000. Medical approval required if coverage is not added as a new hire. Dependent Life $5, 000 Benefit for Spouse & Child(ren) age 14 days to 19 or 26 if a full-time student. A reduced benefit of $500 for Child(ren) age 14 days to 6 months is also available. Medical approval required for family if coverage is not added as a new hire. If both spouses work for BCSD, only 1 spouse may cover children on dependent life. • Beneficiary Data Must be listed on the Non-Medical BCSD Benefits/Houze Website for life insurance purposes o List at least 1 primary and 1 secondary beneficiary (both must be at least 18 years old) • New hires are eligible for the term life insurance policies, but during open enrollment in the fall, employees may also enroll in whole life. These whole life policies are portable at the same rates upon retirement or resignation.

Flexible Spending Account / FSA § Medcom is the FSA administrator § The Flexible Spending Account offers a tax-advantage of paying your out-of-pocket medical expenses and dependent care expenses with pre-tax dollars – all with the convenience of a Mastercard. Look for your debit card by mail after you enroll! § Two accounts to choose from: § Dependent Care FSA (daycare, after school program fees) - annual max $5, 000 per household ($416. 66 per month) § Use-it-or-lose-it - all funds in account must be used by December 31 § Wait until payroll contribution is made for reimbursement § Healthcare FSA (medical, dental, vision - non-cosmetic costs) - annual max $2, 650 ($220. 83 per month) § Up to $500 may be rolled over to next year for active employees § May use annual contribution on coverage effective date § Keep all receipts, even for debit card purchases – documentation may be requested § Employees do not have to be enrolled in district health plan or other plans to participate § IMPORTANT NOTICE: Flexible Spending Benefits are only available to “active” employees. If you leave the district, the amount of money remaining in your flex account is forfeited. Your flex card will become inactive on the month your employment/contract ends. In addition, if you are in a “leave without pay” status, your card will be inactive during the months you are out. § FSA contributions must be re-elected each year during open enrollment in order to continue contributions during the next calendar year.

Cigna Disability Plan Options Cigna Disability Plans offer partial income replacement for employees who are ill or injured and unable to work • Choose Monthly Disability Benefit: Elect from $200 to 66 2/3% of your monthly salary. The monthly benefit check is issued by Cigna, not the district. • Choose Plan: Plan 1 (payable to age 65) or Plan 2 (payable for a maximum of 5 years) - both plans work as a short term plan, and convert to a long term plan as needed. The difference is how long the plan would pay in the event of a long term disability. • Choose Elimination (waiting) Period: choose from 5 waiting periods: 14, 30, 60, 90 or 180 days - the number of days you must be out of work before you become disability benefit eligible. You must use sick leave before you receive the disability benefit. • NOTE: If you become eligible to draw social security or retirement while receiving disability, the amount of disability will decrease. This could cause requirement of re-payment of funds already received. • Maternity Benefits: Paid the same as any illness; employees must exhaust sick leave before receiving a disability benefit. • Pre-existing Condition: The plan does not pay a benefit if the disability is due to a pre-existing condition, and you become disabled during the first 12 months coverage is in effect. A pre-existing condition is any condition, including pregnancy, for which you received treatment or consultation within 3 months prior to coverage effective date. • Refer to www. houze. org/bibbschools for more details.

Critical Illnesses covered under the plan: Heart Attack Stroke End Stage Renal (Kidney Failure) Coronary Artery Bypass (25%) Coma Major Organ Failure Permanent Paralysis Multiple Sclerosis Amyotrophic Lateral Sclerosis (ALS) o Parkinson’s Disease o Alzheimer’s Disease o Infectious Disease o o o o o $100 Annual Wellness Benefit If Child Coverage is elected, Child Coverage also Includes: o o Downs Syndrome Congenital Birth Defects Cerebral Palsy Cystic Fibrosis

Aflac Cancer & Off-the-Job Accident §Policies are available and pay in addition to your health and disability insurance. § Details are available on the website, www. houze. org/bibbschools § Aflac policies must be approved and issued. You are required to complete an application and a deduction authorization form to enroll. You may pick up the forms from the Benefits Department. §New hires transferring from other Georgia Districts who have a current Aflac cancer policy may transfer the policy. Please contact Anita Sandefur @ (478) 972 -7254 for further details. Both policies include an Annual Wellness Benefit

Health Insurance Ø Anthem Ø Health Reimbursement Accounts (HRA) Plans – Bronze, Silver & Gold levels Ø Lower monthly premiums Ø Coinsurance (Coins) instead of co-payments Ø Upfront credits posted to account for first dollar usage Ø Discounted rates during visits until deductible is met Ø Designed to be affordable for those who do not go to the doctor often Ø In and out of network coverage offered Ø Anthem and United Healthcare Ø Health Maintenance Organization (HMO) Ø Copayments for doctor visits Ø Lower deductible Ø Only in network coverage offered Ø United Healthcare Ø High Deductible Health Plan (HDHP) Ø Lowest monthly premium Ø Highest deductible Ø In and out of network coverage offered All plans offer in-network wellness visits (annual physicals), covered at 100% and do not require co-payments at time of service Rx Coverage Employee rates District pays $945 monthly "Employer" rate for each covered employee Ø Kaiser Permanente HMO Ø NO deductible Ø For employees who live/work in the Metro-Atlanta area only

Health Insurance This video presentation explains the difference between HMO and HRA plans; however, the District does not promote Anthem-BCBS above United Healthcare. Both companies offer HMO plans. Only Anthem-BCBS offers HRA plans. https: //players. brightcove. net/3707693280001/default_default/index. html? video. Id=6085448480001

Tricare Supplement Health Plan Coverage Level Tri. Care Supplement Premiums You $60. 50 You + Child(ren) or Spouse $119. 50 You + Family $160. 50 • For active and retired military • A supplement to your current Tri. Care benefits • Contact www. asicorporation. com/ga_shbp for benefits information

Additional Health Plan Information Verify physicians are in network Be sure to visit www. Be. Well. SHBP. com for information regarding Wellness Incentives: • $480 is available for Employee • $480 additional available for Spouse covered under plan • HRA and Incentive dollars rollover to future years Members who earn the $480 Wellness Incentives may go online to www. Be. Well. SHBP. com to choose: • • • A $150 Visa Reward Card that can be used anywhere Visa is accepted (expires one year after redemption) or A $225 Walmart Gift Card that can be used at participating Walmart stores for pharmacy and vision center products (never expires) or 480 well-being incentive credits towards your eligible medical and pharmacy expenses Register your health account at the site listed on your ID card. You will be able to view your HRA account balance, wellness incentives and EOB’s. You may also print additional ID cards at your site. http: //www. bcbsga. com/shbp http: //www. welcometouhc. com/shbp Contact Sharecare to inquire about Disease Management (diabetes, asthma, etc. )

I Mandatory – Medical Benefit Election Medical benefit elections are made via the SHBP/ADP online enrollment system. Dependent Eligibility: Your children and step-children (to age 26), and legal spouse are eligible for health insurance. • Dependent Verification SHBP requires documentation confirming eligibility of newly added dependents/spouses covered under the Plan. If you elect to cover dependents, they will be placed in a pending status until the required documentation is received by SHBP. • • • Upon enrollment, single coverage only will initially be provided; however, SHBP will request verification documents for family member(s) added to your health plan. SHBP's request will be sent by e-mail and/or U. S. mail. • Please respond to the request ASAP. • Once SHBP receives dependent/spouse verification, the dependent and/or spouse will be added. Payroll deductions for health insurance will only be made for verified dependents. • • • If a dependent and/or spouse is added to your health plan, and is in a pending status when the payroll deduction file is received, a payroll deduction for single coverage will occur until you verify the dependent/spouse. Once the dependent/spouse is verified, coverage will be updated retroactive to the benefits effective date. SHBP will submit that information to the District, the payroll deduction will be updated and adjustments will be made if necessary.

Complete by Deadline • New hires must complete both online processes outlined during your New Hire Session by the deadline provided. • Exception: Transfers from other Georgia districts must complete the BCSD Benefits online process only. • Failure to complete the online process(es) by the deadline will forfeit the opportunity to enroll in employee benefits until the next open enrollment period.

Teachers Retirement System §All eligible employees are required to be a member of the Teacher Retirement System of Georgia (TRS) as a condition of employment. §You should receive a packet from TRS, which will include your TRS ID. After receiving your packet, please visit www. trsga. com to list your beneficiary information. §Members currently contribute 6% of their gross salary on a before-federal tax basis. The District also makes an additional contribution which helps fund TRS for current and future retirement benefits and is not part of your account, and is not refundable should you terminate TRS membership. § Member contributions are refundable, if employment terminates before you are vested in your retirement system. Refunds are taxed. Keep in mind that withdrawing funds also removes your years of service within your retirement system. Contact: Regina Stokes (478) 765 -8563 regina. stokes@bcsdk 12. net

Teachers Retirement System, Continued

Public School Employees Retirement System PSERS Custodial, Nutrition, Transportation and Maintenance Employees contribute to: Public School Employees Retirement System (PSERS), 1 (800) 805 -4609. Urgent - visit www. ers. ga. gov to list your beneficiary! Contact: Regina Stokes (478) 765 -8563 regina. stokes@bcsdk 12. net

Additional Employee Benefit Options Contact the vendor of your choice to start contributing today to 403(b) or 457(b) plans!

Employee Wellness Center §Fitness center for employees and their dependents. § Aerobics, fitness equipment, exercise classes, weights, etc. §Monthly membership fee of $10. 00 person, paid by payroll deduction. § You may enroll at any time.

Marketplace Coverage The district is required by the U. S. Department of Labor to provide the above notice. For further details, visit www. Health. Care. gov.

Confirmation of New Hire Session Attendance Mandatory: Please complete Confirmation of New Hire Session Attendance. This confirmation acknowledges your offer of benefits, and states that you must complete the online elections by the deadline provided.

New Hire Session Survey Please give us your feedback by completing the 3 -minute Human Resources New Hire Session Survey. You will receive an e-mail with the link to the survey.