Welcome to the AVA Kickoff Meeting AVA as

Welcome to the AVA Kick-off Meeting AVA as MSCA Innovative Training Network Samina Faisal University of Liverpool The Cockcroft Institute

Contents Ø Policy background Ø European Training Network – aims and objectives Ø Project Reporting via Participant Portal AVA Kick-off Meeting, Liverpool, UK

Policy Background • Horizon 2020 - EU Research and Innovation programme for the years 2014 -2020. • Three pillar structure: Excellent Science • European Research Council • Future and Emerging Technologies • Marie Skłodowska. Curie Actions (MSCA) • Research Infrastructures AVA Kick-off Meeting, Liverpool, UK Industrial Leadership • Leadership in Enabling and Industrial Technologies • Access to Risk Finance • Innovation in SMEs Societal Challenges • Health, Demographic change and Wellbeing • Food Security • Transport • Energy • Climate action • Europe in a changing world • Secure societies

Policy Background ‘The aim of the MSCA AVA project is to equip researchers with the necessary skills and international experience for a successful career, either in the public or the private sector. The programme responds to the challenges sometimes faced by researchers, offering them attractive working conditions and the opportunity to move between academic and non-academic settings. ’ AVA Kick-off Meeting, Liverpool, UK

MSCA main schemes Innovative Training Networks (ITN) European Training Networks (ETN) AVA is an ETN • For Early Stage Researchers European Industrial Doctorates (EID) European Joint Doctorates (EJD) Individual Fellowships (IF) • For Experienced Researchers Research and Support Staff exchange (RISE) • Exchange Visits (secondments) of staff Co-Funding of Programmes (COFUND) • For regional, national, international doctoral or fellowship programmes AVA Kick-off Meeting, Liverpool, UK

European Training Network Objectives ØThe AVA training program is designed to address a wide range of employment skills with the aim to provide all Fellows with the competences required for their future research careers in both academia and industry: ØIt is to raise excellence and structure research and doctoral training ØTo train a new generation of creative, entrepreneurial and innovative early-stage researchers ØExchange of best practice amongst participating organisations AVA Kick-off Meeting, Liverpool, UK

ETN Objectives continued It is to facilitate triple I dimension of mobility • International collaboration to provide enhanced career perspectives. • Interdisciplinary - transferable skills in addition to research training. • Intersectoral exposure of researchers. AVA Kick-off Meeting, Liverpool, UK

ETN Objectives continued • To create knowledge triangle Research Education Innovations skills and employability AVA Kick-off Meeting, Liverpool, UK

Main AVA Activities Ø Focused research skills and techniques - through cutting edge R&D projects (ESR project) Ø Broader scientific experience via secondments and participation to workshop’s, Schools, including interdisciplinary exposure; Ø Research project management, communication and presentation skills Ø Interpersonal skills, accepting responsibility, working in teams, networking Ø Awareness of private sector constraints and knowledge of Intellectual Property (IP) rights and management Ø Career management, CV writing, interview techniques, proposal preparation and entrepreneurship AVA Kick-off Meeting, Liverpool, UK

Beneficiaries • Full partners of the network. • Recruit, host, supervise and train researchers. • Signatories to the Grant Agreement: receive funding, claim costs and have complete responsibility for implementing the proposed programme. AVA Kick-off Meeting, Liverpool, UK

Beneficiaries AVA Kick-off Meeting, Liverpool, UK

Partner organizations • Complement the training programme through: — additional research training — transferable skills training — secondment opportunities • Do not recruit any researchers. • Not signatories to the grant agreement, but provided letters of commitment as part of the grant proposal. • Cannot claim any costs directly from the project. AVA Kick-off Meeting, Liverpool, UK

Partner Organisations AVA Kick-off Meeting, Liverpool, UK

Adjunct Partners • Join the network after the start of the project. • Accession approved by the Steering Committee. • Similar role to partner organizations, but are not mentioned in the grant agreement or proposal. • Sign the accession form. AVA Kick-off Meeting, Liverpool, UK

Project Reporting via Participant Portal Ø No need for paper signed documents, only electronic submission via the Participant Portal. Ø Forms and templates provided in the PP. For submission of: Ø Project Reports Ø Researchers declarations for all researchers Ø Other documents (e. g. Amendments any other formal notifications) • "My Area" – "My projects" tab AVA Kick-off Meeting, Liverpool, UK

Reporting 1. Continuous reporting - during whole project life cycle, whenever needed • Researcher declaration • Network wide training events • Deliverables / Milestones • Dissemination activity / Communication • Progress report (First year only) • Publications • Patents • Questionnaires (for ESR - Evaluation and Follow-up) • continuous reporting functionality - activated at the beginning of each project and used continuously to submit deliverables AVA Kick-off Meeting, Liverpool, UK

Reporting 2. Periodic reporting Two reporting periods: Ø months 1 to 24 (RP 1) Ø months 25 to 48 (RP 2) Includes financial reporting (Form C) Ø periodic reporting functionality - becomes active at the end of each reporting period and is used to provide additional information on the project. AVA Kick-off Meeting, Liverpool, UK

AVA Kick-off Meeting, Liverpool, UK

AVA Kick-off Meeting, Liverpool, UK

Researchers Declaration (RD): Art. 19 of the GA To be submitted by each beneficiary for all recruited researchers within 20 days after recruitment. Contains: Ø Personal data (name, date of birth, nationality, gender, family charges, is researcher enrolled in Ph. D programmes, email of researcher, etc. ). Ø Data related to the project allowances: start date and end date of recruitment, hosting institution, etc. AVA Kick-off Meeting, Liverpool, UK

Researchers Declaration (RD): Step 1 - Project Researcher Library Ø Each beneficiary has to add researcher and fill in all personal data, which is saved and creates a project database. Step 2 – Create RD Ø For researchers that already exist in the project library (all personal data is automatically prefilled). AVA Kick-off Meeting, Liverpool, UK

AVA Kick-off Meeting, Liverpool, UK

Deliverables Ø Art. 19 of the GA Ø To be uploaded directly on the PP by the Coordinator Ø Scientific deliverables and other deliverables as defined in the GA Annex 1 – participants portal under continuous reporting - copy provided in the AVA contents folder AVA Kick-off Meeting, Liverpool, UK

AVA Kick-off Meeting, Liverpool, UK

Progress report (Art 19 of GA) WHEN Ø Within 30 days after year 1 - covers first 12 months of the project Ø NO financial reports required WHAT - covers first 12 months of progress - summary of recruitment and CDP’s - management and communication activities HOW Input from Beneficiary to coordinator Coordinator - to REA Via PP MP AVA Kick-off Meeting, Liverpool, UK

Periodic reporting WHEN Two reporting periods: 1 - months 1 to 24 2 - months 25 to 48 Within 60 days following the end of each reporting period. 60 days is the deadline for Coordinator, Beneficiaries provide input earlier! 30 days after the end of each reporting period! Date for draft from Fellow: End of November. AVA Kick-off Meeting, Liverpool, UK

Periodic reporting WHAT Periodic report includes: Technical report: Ø Part A automatically created from Continuous reporting Ø Part B – overview of the progress - needs to be uploaded as a PDF document following the template of part B Periodic Technical report. Financial report: Ø Individual financial statement from each beneficiary (Form C (IFS) Ø Explanation of the use of resources Ø Periodic summary financial statement AVA Kick-off Meeting, Liverpool, UK

Periodic reporting HOW Ø Coordinator prepares Periodic Technical report, based on the input from all beneficiaries. Ø Beneficiaries (including Coordinator) prepare their individual Financial statements, sign them electronically (FSIGN) and submit to Coordinator. Ø Coordinator revises Financial statements (can reject and ask for amendments). Ø Coordinator submits all reports in one package – Single Submission. AVA Kick-off Meeting, Liverpool, UK

Periodic reporting The coordinator can submit a package without some Form Cs (e. g. beneficiaries don't submit Form C on time, blocking payment for whole network). Those beneficiaries will not have the opportunity to submit their Form C within the same reporting period and will have to wait until the next reporting period! No payment would be made to them in this case until after the end of the project! AVA Kick-off Meeting, Liverpool, UK

Periodic report is located in different tabs in Sy. GMa AVA Kick-off Meeting, Liverpool, UK

Final report (Art 20 of GA) WHEN • To be submitted together with Periodic report for last RP • Within 60 days following the end of the last reporting period 60 days is the deadline for Coordinator, Beneficiaries need to provide their input within 30 days at the latest! AVA Kick-off Meeting, Liverpool, UK

Final report WHAT Ø Report covers whole project period: Ø Final technical report – publishable summary of the entire project. Ø Final financial report - (final summary financial statement created automatically by the system, consolidating the individual financial statements for all reporting periods. HOW • Coordinator prepares and submits the final report together with the Periodic report for RP 2. • Via PP MP AVA Kick-off Meeting, Liverpool, UK

Who Submits what Coordinator • Deliverables • Progress Report • Periodic Report • Final Report • Amendments All based on input from Beneficiaries AVA Kick-off Meeting, Liverpool, UK Beneficiary Incl Coordinator • Financial Statement Form C • Researcher Declarations • Notifications Each Researcher • Questionnaires

Information Sources AVA Grant Agreement Annotated Model Grant Agreement H 2020 http: //ec. europa. eu/research/participants/data/ref/h 2020/grants_manual/amga/h 2020 -amga_en. pdf H 2020 Online Manual http: //ec. europa. eu/research/participants/docs/h 2020 -funding-guide/index_en. htm Guide for Applicants http: //ec. europa. eu/research/participants/portal/doc/call/h 2020 -msca-itn-2015/1625120 -itn_2015__guide_for_applicants_v 2_corrigendum_30_09_2014_en. pdf Work Programme 2016 -2017 http: //ec. europa. eu/research/participants/data/ref/h 2020/wp/2016_2017/main/h 2020 -wp 1617 -msca_en. pdf Reporting Templates http: //ec. europa. eu/research/participants/data/ref/h 2020/gm/reporting/h 2020 -tmpl-periodic-rep_en. pdf AVA Kick-off Meeting, Liverpool, UK

Reporting - further information Further information on periodic and final reports can be found in the Horizon 2020 Online Manual http: //ec. europa. eu/research/participants/docs/h 2020 -fundingguide/grants/grant-management/reports_en. htm AVA Kick-off Meeting, Liverpool, UK

Thank you for your attention! AVA Kick-off Meeting, Liverpool, UK