Welcome Samantha AignerTreworgy Chicago Public Schools Office of

Welcome

Samantha Aigner-Treworgy Chicago Public Schools Office of Early Childhood Education Beth Stover Chicago Department of Family & Support Services Division of Policy & Grants

1) Overview 2) How to Use this Application 3) Community Needs Tool 4) Head Start RFP 5) Preschool for All/Prevention Initiative RFP 6) Application Package 7) Budget 8) Appendix 9) Evaluation Rubric 10) Submission Information

How to Use this Application Head Start and Early Head Start Preschool for All Prevention Initiative

Overview Application Package Chicago Community Needs Summary Tool http: //chicagocnst. chapinhall. org • Head Start & Early Head Start RFP Application Instructions • Head Start Insurance Certificate and Coverage Form • Head Start and Early Head Start Budget Workbook • Quality Evaluation Rubric for Head Start and Early Head Start Submit to DFSS • Preschool for All RFP Application Instructions • Preschool for All Budget Form (A & B) • ISBE Certifications and Assurances • Quality Evaluation Rubric for Preschool for All Submit to CPS • Prevention Initiative RFP Application Instructions • Prevention Initiative Center. Based Budget Form (A & B) • Prevention Initiative Home Visiting Budget Form (A & B) • Quality Evaluation Rubric for Prevention Initiative Submit to CPS • CPS School Application for Principals • Quality Evaluation Rubric for CPS School Programs Submit to CPS

www. cityofchicago. org/bids/chicagoreadytolearn

Shared Documents: Overview Application Package Chicago Needs Assessment Tool

Application Package • Complete for each program • Editable text boxes • Extra pages at end • Icons indicate which program(s) form is required for • Submit separate, printed version with each application

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How to Use the Chicago Needs Summary Tool

Chicago Needs Summary Tool allows you to: • Define the specific areas that you will target for services • Access census level data for those areas chosen

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Head Start & Early Head Start

Head Start Act (amended 2007) Head Start Performance Standards Federal Rules and Regulations http: //eclkc. ohs. acf. hhs. gov/hslc

• Head Start & Early Head Start RFP Application Instructions • Application Package • Head Start Insurance Certification & Coverage Form • Head Start & Early Head Start Budget Workbook • Quality Evaluation Rubric for Head Start & Early Head Start

Preschool for All & Prevention Initiative

Preschool for All/Prevention Initiative Resources: www. isbe. net/earlychi • Illinois Birth to 3 Program Standards • Resource Toolkit for Early Childhood Birth to 3 Programs • Early Learning Standards for 3 and 4 year olds • Illinois Preschool for All Implementation Manual

Documents for Preschool for All: • • • Preschool for All RFP Application Instructions Application Package Preschool for All Budget Forms, A&B ISBE Certifications and Improvements Quality Evaluation Rubric for Preschool for All

Documents for Prevention Initiative: • Prevention Initiative RFP Application Instructions • Application Package • Prevention Initiative Center-Based Budget Forms, A&B AND/OR • Prevention Initiative Home-Based Budget Forms, A&B • ISBE Certifications and Improvements • Quality Evaluation Rubric for Prevention Initiative

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Application Package

Application Package Complete all the forms for each program you’re applying for Print out the forms for each program you’re applying for

Head Start & Early Head Start Forms Cover Sheet (4) Site Level Community and Program Information Sheet(6 -9) Head Start/Early Head Start Delegate Agency Summary Form(14) Home Visiting (10 -11)/ Family Child Care Network Form(12 -13) Recruitment, Selection, and Attendance Form(15 -17) Curriculum for Children Form (18 -20) Screening and Assessment Description Form (21 -23) Children with Disabilities Form (24) Parent Engagement and Support Form (25 -29) Community Partnership Form (33)

Head Start & Early Head Start Forms (continued) IFSP and Case Management Form (30 -32) Transitions Form (34 -35) Health Services Form (36 -38) Staff Qualifications Form (39) Human Resources Form (40 -46) Organizational And Experience Form (47 -49) Record Keeping, Monitoring and Self-Assessment Form (50 -53) Governance Form (54 -55) Board of Directors Form (56) Fiscal Capacity Form (57 -59) Head Start/ Early Head Start Budget Narrative Form (60 -62) Appendix List Form(63)

Preschool for All Forms Cover Sheet (5) Site Level Community and Program Information Sheet(6 -9) Recruitment, Selection, and Attendance Form(15 -16) Curriculum for Children Form (18 -20) Screening and Assessment Description Form (21 -23) Children with Disabilities Form (24) Parent Engagement and Support Form (25 -27) Community Partnership Form (33)

Preschool For All Forms (continued) Transitions Form (34 -35) Health Services Form (36 -38)– OPTIONAL Staff Qualifications Form (39 -40) Human Resources Form (41 -46) Organizational And Experience Form (47 -49) Record Keeping, Monitoring and Self-Assessment Form (50 -53) Board of Directors Form (56) Fiscal Capacity Form (57 -59) Appendix List Form(63)– Needed Appendix Items in Instruction Packet

Prevention Initiative Forms Cover Sheet (5) Site Level Community and Program Information Sheet(6 -9) Home Visiting (10 -11) Recruitment, Selection, and Attendance Form(15 -17) Curriculum for Children Form (18 -20) Screening and Assessment Description Form (21 -23) Children with Disabilities Form (24) Parent Engagement and Support Form (25 -27) IFSP/FPA and Case Management Form (30 -32) Community Partnership Form (33)

Prevention Initiative Forms (continued) Transitions Form (34 -35) Health Services Form (36 -38)– OPTIONAL Staff Qualifications Form (39 -40) Human Resources Form (41 -46) Organizational And Experience Form (47 -49) Record Keeping, Monitoring and Self-Assessment Form (50 -53) Board of Directors Form (56) Fiscal Capacity Form (57 -59) Appendix List Form(63)— Needed Appendix Items in Instruction Packet

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BUDGETS

Head Start Budget 10% administration cost cap 33% Non-Federal Share (match or in-kind)

Budget Work Book (excel) • Can be used to help complete the budget form • SF 424 a tab needs to be completed and submitted in appendix • Do not submit the Budget Work Book

Budget Form Make sure you provide an adequate explanation/ cost calculation of expenses Make sure you follow federal cost principles Cost break out for match/ in-kind

Preschool for All & Prevention Initiative BUDGETS

Preschool for All & Prevention Initiative Budget form A&B • Distribution of CPS funds. • Necessary Teacher Credentials in Instructions • Use additional forms as necessary

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Appendix

Head Start & Early Head Start Appendix Head Start/Early Head Start Budget Summary (SF 242 A) Proof of non-profit status (if applicable) Copies of application for child care licenses or evidence of license exempt status Proof of accreditation and quality certifications Organizational Chart Resumes of key agency leadership staff (or job descriptions) Copies of audited balance sheets for past three audits Board of Director’s approval of application Parent Policy Committee approval (include minutes)

Head Start & Early Head Start Appendix (continued) Evidence of sufficient cash reserves or other resources Documentation of participation in USDA CACFP Certification of Liability Insurance Copy of Articles of Incorporation Performance Letter from the past year (current delegate) Letters of commitment from child care partner organizations Letters of support (5 maximum)

Preschool for All & Prevention Initiative Appendix ❏ Budget Forms for Preschool for All ❏ Certifications and Assurances ❏ Copies of applicable child care licenses and/ or certification that facilities meet school board regulations for nonpublic school sites ❏ Proof of accreditation and quality certifications if available (NAEYC, QRIS, etc) ❏ Organizational Chart ❏ Resumes of key organizational leadership staff (or job descriptions, if vacant) ❏ Board of Director’s Approval for application ❏ Independent Auditor’s Report and audited balance sheet for the most recent three fiscal years for which these are available ❏ Taxpayer ID and Certification ❏ Letters of Support—optional (maximum of five) Refer to FAQ: ❏ Application for CPS Vendor Number* ❏ M/WBE Forms (for-profit organizations only)* ❏ Contractor’s Disclosure Forms*

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Evaluation Instructions, Application Forms, Rubric

Head Start The Rubric 1. Experience—organization & history (10 points/ 10%) 2. Administrative/ Fiscal Capacity (30 points/ 30 percent) 3. Systems Management (30 points/ 30 percent) 4. Services Management (30 points/ 30 percent)

Systems • Program Design Management • ERSEA • Human Resources • Reporting & Record Keeping • Program Governance

Services (Program Areas) • Education • Health, Dental, Mental Health • Nutrition • Disabilities • Family & Community Partnerships

Preschool for All & Prevention Initiative Evaluation Rubric • Population to be Served (20 points) • Quality of Proposed Program (50 points) • Monitoring, Quality Assurance, and Professional Development (20 points) • Fiscal Capacity (10 points) *Not all elements applicable to home visiting service.

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Letters of Intent are encouraged, but not required. For Preschool for All or Prevention Initiative Send an e-mail with intent to apply and organization name and contact information to readytolearnrfp@cps. edu For Head Start or Early Head Start Please send an e-mail with intent to apply and organization name and contact information to dfssheadstart@cityofchicago. org Please submit by September 10, 2012

What to Submit 2 hard copies, one original and one duplicate Electronic copy, e-mailed

Submission CPS Preschool for All Prevention Initiative Chicago: Ready to Learn! RFP The Office of Early Childhood Chicago Public Schools 125 S. Clark St. , 9 th Floor Chicago, IL 60603 readytolearnrfp@cps. edu DFSS Head Start Early Head Start Vanessa Rich Deputy Commissioner Dpt of Family & Support Services 1615 W. Chicago Ave, 2 nd Floor Chicago, IL 60622 dfssheadstart@cityofchicago. org

Hand Delivery before October 1, 2012: DFSS 2 nd Floor Reception desk ask for Beth Stover/ Head Start RFP application drop off CPS 1 st Floor Reception desk ask for Office of Early Childhood Preschool (9 th Floor) for All RFP application drop off

Head Start Submission Application Package, including required forms and appendix documents OCTOBER 1, 2012 4: 30 pm

Preschool for All & Prevention Initiative Submission Application Package, including required forms and appendix documents OCTOBER 1, 2012 4: 30 pm

DUE DATE OCTOBER 1, 2012 4: 30 pm

Contacts Head Start, Early Head Start, DFSS Beth Stover 312 -746 -7298 elizabeth. stover@cityofchicago. org Julia Talbot 312 -743 -1679 jtalbot@cityofchicago. org

Contact Preschool for All, Prevention Initiative, and CPS readytolearnrfp@cps. edu 773 -553 -2010

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