WELCOME PRESENTATION ON LOGISTIC PREPAREDNESS OF TRANSPORT DEPARTMENT

WELCOME PRESENTATION ON LOGISTIC PREPAREDNESS OF TRANSPORT DEPARTMENT FOR CRISIS MANAGEMENT

DEFINITION OF EMERGENCY, CRISIS AND DISASTER EMERGENCY: When there is a equipment or system failure causing property loss of higher amount. CRISIS: Emergency of higher magnitude DISASTER: Crisis of higher magnitude

n n n n Declaration of crisis & Flow of information Role & Responsibilities of the Team Members of each team. LOGISTIC control Room Identification of Key Persons Identification of Key Equipment and material Action Plan Restoration

DECLARATION OF CRISIS & FLOW OF INFORMATION, TRANSPORT SERVICES SRI M J BORDOLOI, GM(ENGG. ) TEL NOs. MOBILE: 09435039034 OFF: 6106 / 0374 -2803294(BSNL) RES: 6211 / 0374 -2803294(BSNL) MAIN COORDINATOR FOR ALL ESSENTIAL SERVICES (WATER SUPPLY, COMMUNICATION, LOGISTIC & ELECTRICAL SEERVICES ETC. ) (DECLARATION OF CRISIS) G. C. SAIKIA, CHIEF COORDINATOR TEL NOs. MOBILE : 9435039046 OFFICE: 7370(OIL) , 2800326 (BSNL) RESIDENCE: 8131(OIL), 2800326 (BSNL) B’LOW NO. : D+131 K. K. AGRAWAL (ON SITE TEAM LEADER TEL NOs. MOBILE : 9435005887 OFFICE: 7382(OIL) , Res. : 8159(OIL) B’LOW NO. : D+159 GROUP A (RESOURCE MOBILISATION) 1. R. K. BORAH 2. R. R. V. BRAHMA 3. L. P. DAS 4. B. DAS 5. D. DEKA A. K. PATTANAIK, CHIEF COORDINATOR IN ABSENCE OF G. C. SAIKIA, TEL NOs. MOBILE : 9954486586 OFFICE: 7372(OIL) , RESIDENCE: 8137(OIL) B’LOW NO. : D+137 R. K. BORAH (ON SITE TEAM LEADER in absence of K. K. AGRAWAL) A. K. PATTANAIK STATION TEAM LEADER TEL NOs. MOBILE : 9954486621 MOBILE : 9954486586 OFFICE: 7387(OIL) , Res. : 7762(OIL) B’LOW NO. : T D+62 Office: 7372(OIL) Res. : 8137(OIL), B’LOW NO. : D+ 137 GROUP B (MAINTENANCE SUPPORT) 1. A K BHAGAWATI 2 G C MEDHI 3 D. K. SAIKIA 4. A. BARUAH 5. D. BORA GROUP C ( PASSENGER VEHICLE SERVICE) 1. K. LOGNATHAN 2. J. K. MALAKAR 3. A. ARANDHRA 4. P. CHETIA R. SANKARLINGAM STATION TEAM LEADER in absence of A. K. Pattanaik) TEL NOs. MOBILE : 9435392935 Office: 7373(OIL) Res. : 7621(OIL), B’LOW NO. : DZ-21 GROUP D (CONTROL ROOM) 1. P. K. SHOME 2. G. BORGOHAIN 3. J M RAO GROUP E (ADMIN & WELFARE SERVICE) 1. S. SANKARALINGAM 1. L. C. SAUD 2. T. S. GOGOI 3. H. K. DAS 4. SMR CHOUDHARY

DECLARATION OF CRISIS & FLOW OF INFORMATION, LOGISTIC SERVICES SRI M J BORDOLOI, GM(ENGG) TEL NOS: MOBILE: 09435039034 OFF: 6106 / 0374 -2803294(BSNL) RES: 6211 / 0374 -2803294(BSNL) MAIN COORDINATOR OF ALL ESSENTIAL SERVICES (WATER SUPPLY, COMMUNICATION , LOGISTIC AND ELECTRICAL SEVICES) G C SAIKIA, (CHIEF COORDINATOR) TEL Nos: MOBILE : 9435039046 OFFICE: 7370(OIL), 2800326(BSNL) RESIDENCE: 8131(OIL), B’LOW NO. : D+131 A K PATTANAIK (ALT. CHIEF COORDINATOR) TEL Nos: MOBILE : 9954486586 OFFICE: 7372(OIL) RESIDENCE: 8137(OIL) B’LOW NO. : D+137

CHIEF COORDINATOR LOGISTIC K K AGRAWAL ONSITE TEAM LEADER TEL NOs: MOBILE : 9435005887 Office: 7382(OIL) Res: 8159(OIL), B’LOW NO. : D+ 159 G C MEDHI ONSITE TEAM LEADER(ALT) TEL NOs. Office: 7387(OIL) Res. : 7762(OIL), B’LOW NO. : TD+62 A K PATTANAIK STATION TEAM LEADER TEL NOs. Office: 7372(OIL) Res. : 8137(OIL), B’LOW NO. : D+137 B N TIWARI STATION TEAM LEADER(ALT) TEL NOs. MOBILE : 9435392935 OFFICE: 7373(OIL) , Res: 7621(OIL), B’LOW NO. : DZ-21

STATION TEAM LEADER ONSITE TEAM LEADER GROUP-A (RESOURCE MOBILISATION) GROUP-B (MAINTENANCE SUPPORT) GROUP-C (PASSENGER VEHICLE) GROUP-D (CONTROL ROOM) G C MEDHI AK BHAGWATI RRV BRAHMA LP DAS B N TIWARI G BORGOHAIN D K SAIKIA A BARUAH D BORA K LOGNATHAN P K SHOME S BARUAH A ARANDHRA R K BORAH J K MALAKAR L C SOUD GROUP-E (ADMIN & WELFARE SERVICE) R SANKARLINGAM T S GOGOI J M RAO H K DAS SMR CHOUDHARY Communication details of members of Gr. A , Gr. B, Gr. C, Gr. D & Gr. E are mentioned in Annexure III A.

ROLE AND RESPONSIBILITY OF CHIEF COORDINATOR PERSON/ DESIGNATION ROLE AND RESPONSIBILITY CHIEF COORDINATOR n n G C SAIKIA A K PATTANAIK (ALTERNATE) n Receive and confirm details of disaster. Advice Station team leader and On site team leader to initiate immediate action. Appraise higher management and keep constant touch with both the team leaders.

ROLE AND RESPONSIBILITY STATION TEAM LEADER PERSON/ DESIGNATION ROLE AND RESPONSIBILITY STATION TEAM LEADER A K PATTANAIK B N TIWARI n n (ALTERNATE) n n Immediately move to office after receipt of crisis information Establish Logistic control room (Tel no: 7372/7392) with the help of Group D and arrange to inform all the members of five action groups. Co ordinate all the activities from the control room. Assign duties to the five action groups for immediate mobilization of crew & equipments.

ROLE AND RESPONSIBILITY OF STATION TEAM LEADER PERSON/ DESIGNATION STATION TEAM LEADER ROLE AND RESPONSIBILITY n A K PATTANAIK K. LOGANATHAN n (ALTERNATE) n n Keep constant touch with On site team leader and take stock of situation at site from on site leader. Keep constant touch with Chief Coordinator Responsible for assigning duties to all team members Liaise with other departments like Civil/Field Engg /Electrical/Admin /Security/ Materials etc.

ROLE AND RESPONSIBILITY OF ONSITE TEAM LEADER PERSON/ DESIGNATION ON SITE TEAM LEADER K K AGRAWAL ROLE AND RESPONSIBILITY n n Immediately move to site along with two members of Group A & B after receipt of crisis information. Asses the situation and appraise Station-Leader G C MEDHI (ALTERNATE) n n Intimate Station team leader/ control room to mobilise equipments and crew as per requirement Appraise Chief coordinator and Station team leader, status at site

ROLE AND RESPONSIBILITY OF ONSITE TEAM LEADER PERSON/ DESIGNATION ON SITE TEAM LEADER K K AGRAWAL ROLE AND RESPONSIBILITY n G C MEDHI Look into the possibility of mobilizing nearby resources and intimate the control room accordingly for support material and services. (ALTERNATE) n Liaise with representative of other departments at site.

ROLE AND RESPONSIBILITY OF GROUP-A PERSON/ DESIGNATION ROLE AND RESPONSIBILITY GROUP A (RESOURCE MOBILISATION) 1. G C MEDHI 2 A K BHAGAWATI 3. RRV BRAHMA 4. L P DAS 5. B DAS n n n Immediately reach the control room after receiving the information. Two of the member of Group-A will move to the site as assigned by Station team leader. Members at site have to assess the resource requirement in consultation with Onsite team leader Should arrange for immediate movement of the emergency crew and nearby equipments along with necessary tools & tackles.

ROLE AND RESPONSIBILITY OF GROUP-A PERSON/ DESIGNATION GROUP A (RESOURCE MOBILISATION) ROLE AND RESPONSIBILITY n n 1. G C MEDHI 2 A K BHAGAWATI 3. RRV BRAHMA 4. L P DAS 5. B DAS n n Liaise with related depts. for necessary backup support. Remain standby at the control room If required move to the site as per the instruction of Station team leader. Keep constant touch with Station team leader and update the status at site on record.

ROLE AND RESPONSIBILITY OF GROUP-B PERSON/ DESIGNATION GROUP B (Maintenance support) 1. B N TIWARI 2. G Borgohain 3. D K Saikia 4. A Baruah 5. D Bora ROLE AND RESPONSIBILITY n n n After receiving the information, immediately reach the control room Two of the members of the group should immediately move to the site as assigned by Station team leader. They have to arrange for maintenance support service at site as per the instruction of onsite team leader. Arrange for immediate movement of the emergency crew (maintenance) along with necessary spares.

ROLE AND RESPONSIBILITY OF GROUP-B PERSON/ DESIGNATION GROUP B (Maintenance support) ROLE AND RESPONSIBILITY n n 1. B N TIWARI 2. G Borgohain 3. D K Saikia 4. A Baruah 5. D Bora n Remain standby at the control room If required move to the site as per the instruction of Station team leader Keep constant touch with Station team leader

ROLE AND RESPONSIBILITY OF GROUP-C PERSON/ DESIGNATION GROUP C ( PASSENGER VEHICLE SERVICE) 1. 2. 3. 4. K LOGNATHAN P K SHOME S BARUAH A ARANDHRA ROLE AND RESPONSIBILITY n n n After receiving the report immediately move to the office and report to control room. If required move to the site as per the instruction of Station team leader & Keep constant touch with Station team leader. Arrange emergency requirement of passenger transport and mobilize the buses to site for evacuation purpose, if any.

ROLE AND RESPONSIBILITY OF GROUP-D PERSON/ DESIGNATION GROUP D ROLE AND RESPONSIBILITY n (CONTROL ROOM) n 1. R K BORAH 2. J K MALAKAR 3. L C SOUD n n After receiving the information report to control room Arrange for infrastructure and other related services required as per the instruction of the Station team leader & on site Team leader. Liaise with other department for back up services as directed by team leaders ( both station and onsite ) If required move to the site as per the instruction of Station team leader

ROLE AND RESPONSIBILITY OF GROUP-D PERSON/ DESIGNATION ROLE AND RESPONSIBILITY GROUP D n (CONTROL ROOM) 1. R K BORAH 2. J K MALAKAR 3. L C SOUD n n Maintain record of latest status and movement of man, material and equipment. Arrange for security pass for all the working personnel if required, to work inside the crisis site. Arrange for additional safety gears required.

ROLE AND RESPONSIBILITY OF GROUP-E PERSON/ DESGN GROUP-E (WELFARE SERVICE) ROLE AND RESPONSIBILITY n n R SANKARLINGAM T S GOGOI J M RAO H K DAS SMR CHOUDHARY n After receiving the information, immediately move to office & report to the Control Room. Inform all the members of all the groups. Liaise with Admin/Security/Medical for food , water, medical, security of man and material and other welfare services

ROLE AND RESPONSIBILITY OF GROUP-E PERSON/ DESIGNATION GROUP-E (WELFARE SERVICE) R SANKARLINGAM T S GOGOI J M RAO H K DAS SMR CHOUDHARY ROLE AND RESPONSIBILITY n n Prepare Shift duty roster for site and control room duty as per the instruction of the Station team leader/ On site team leader If required move to the site as per the instruction of Station team leader

LOGISTIC CONTROL ROOM n n After receiving the declaration of crisis from Chief Coordinator, the Station Team Leader will immediately establish the Control Room in Transport Dept with the help of the member of Group-D. The Telephone no of the Control room are 7372 & 7392. There will be another special telephone no 7370 / 2800326 (BSNL) only for GM(E)/ Head (TPT)/Station Team Leader/ On site Team Leader. Station Team Leader / member of Group-D will be posted at the Control room during the crisis. All the communication in connection with logistic services for the crisis will be carried out through Control Room Only. Group D will be responsible for coordinating activity of Control Room & allotment of duty of the Control Room.

IDENTIFICATION OF KEY PERSONS n n Persons listed as per Annexure- III A, III B , III C & III D are identified as key persons for crisis. All the team member will remain alert and ready to move at any time on any day during crisis. The key persons are to be released from their respective section and they will be operating under the guidance of Chief Coordinator / Station Team leader/ On Site Team Leader during the emergency crisis.

IDENTIFICATION OF MATERIAL & EQUIPMENT FOR CRISIS n The material and equipment required for rendering logistic services during the crisis are listed in Annexure-I & Annexure-II. -- Annexure-I: The list contains equipments. These equipments will be mobilized immediately to site for rescue / emergency operations after receiving instructions from on site team leader.

IDENTIFICATION OF MATERIAL & EQUIPMENT FOR CRISIS -- Annexure-II: The list contains materials and tools. These material will be mobilized to the site if required as per the instruction of Chief coordinator/ Station Team leader/ On site team leader. These materials and tools will be kept in a safe and easily accessible site earmarked.

ACTION PLAN n n As soon as crisis is declared, all team members will report to the office of Head- Transport (Chief Logistic Coordinator). On site team leader will immediately move to the site along with two members each from Group A & B to asses the situation at site and to establish the contact with the control room.

ACTION PLAN n n Station team leader will immediately establish the control room with the help of group-D and will arrange to inform all the members of all the groups with the help of Group E. Members of Group A & B in the Control room will mobilize equipments, materials and crew as per the instruction of Station Team leader/ On site team leader

ACTION PLAN n n n Group A & B at control room will also mobilise emergency spares and back up consumables to the sites. Members of the Group C will come room and arrange to mobilise vehicles & buses as per the advice Team Leader. to control passenger of Station Group-D will ensure proper functioning of the control room with constant touch with main control room.

ACTION PLAN n n Group E will make arrangement for food, water, medical facility, security and other welfare services liaising with Admin, Security and Medical. If the duration of the emergency last for long time, Group E will make shift duty roster for emergency duty at site and control room as per the instruction of the Station leader/ on site leader.

RESTORATION n n n Chief coordinator after getting clearance from GM (Engg) will advise Station team leader/ Onsite team Leader for demobilization of Transport crew and equipments. On site team leader will initiate demobilization of all the material and crew from the site. Station team leader will take stock of all the material received from site and arrange to store in designated location.

INSPECTON n Inspection of all major equipments as listed in Annexure-I will be carried out regularly. The responsibility of inspection will be on Station Team leader. However maintenance personnel will be released for the inspection as per the advice of Station Team Leader.

ANNEXURE-I (LIST OF EQUIPMENTS) Srl No Equipment Quantity 1 OIL FIELD TRUCKS 2 NOS. 2 40 MT TRUCK MOUNTED CRANE 2 NOS. 3 ARTICULATED CRANE (10 MT) 4 TRACTOR-TRAILER UNITS 5 LIGHT TRUCK (10 MT) 4 No. 6 PIPE LAYER (AC CABIN)* 1 NO. 7 Walky Talky* 4 Nos 8 PORTABLE GENSET* 1 no 9 WELDING SET 1 No 1 NO. 4 NOS.

Non Sparking Tool Box** Srl no Tools Quantity 1 Steelson Wrench(10”, 14”, 18”, 24”, 36”, 48”) 01 no each 2 Hammer, 5 lb, 2 lb 01 no each 3 Adjustable Wrench ( 8”, 12” ) 02 nos each 4 Chisel (1/2”, 1” ) 02 nos each 5 Spanner Open ( ½”, 5/8”, ¾”, 7/8”) 02 nos each 6 Spanner Ring (½”, 5/8”, ¾”, 7/8”) 02 nos each

ANNEXURE-II (Material) Srl no Material Quantity 1 TENT 2 NOS. 2 LIGHT POST 2 NOS. 3 FLP LIGHTS 4 nos 4 TORCH LIGHT (Intrinsically safe) 6 nos 5 NON-METALLIC SLINGS (VARIOUS SIZES) 6 NON-SPARKING TOOL BOX** 7 HYDRAULIC & TRANSMISSION FLUID 8 HSD 400 L 9 Lube Oil 210 L 10 Manila rope 50 M 11 FIRST AID BOX 1 NO. 16 SETS 1 NO. 2 CASKS

ANNEXURE-II (Material) 12 SAFETY HELMET 13 SAFETY BOOT(ASSORTED) 10 PAIRS 14 EAR PLUG 50 SETS 15 EYE PROTECTOR 10 NO. 16 GAS MASKS 10 NO. 17 FLUORSCENT VESTS 10 NO. 18 COVER ALL 10 NO. 19 12 V BATTERY 4 NO. 20 SPARES FOR OFT / CRANES / BULLDOZER ETC. 21 MOBILE PHONE 22 23 10 NO. 1 SET EACH 4 NO.

ANNEXURE III A ( Executive earmarked for emergency duty of Transport Dept) Sr No. Name 1 G C SAIKIA 2 A K PATTANAIK 3 B N TIWARI 4 R SANKARARLINGAM 5 K LOGANATHAN BACK Designation Residence Contact Telephone numbers OIL P&T Mobile HEAD (TPT) D+131 7370 (O) 8131 (R) 2800984 (R) 9435039046 CET (M) D+137 7372 (O) 8137 (R) 2800886 9954486586 CET(IQC) DZ-21 7373(O) 7621(R) DCET (IQC) DD-34 7375 (O) 7534 (R) DCET (PV) TD+58 7374 (O) 7758 (R) 9435392935 280089 9 (R) 9954235273 Blood Group O+

ANNEXURE III A ( Executive earmarked for emergency duty of Transport Dept) 6 KK AGRAWAL 7 28025 83 (R) DCET (F) D+159 7399 (O) 8159 (R) P K SHOME DCET (PV) TD+106 7393 (O) 7806 (R) 94350 05941 8 G C MEDHI DCET (F) TD+62 7397 (O) 7762 (R) 99544 86621 9 R K BORA DCET (PLNG) DZ-1 7376 (O) 7601 (R) 2801035 94351 39994 10 D. K. SAIKIA DCET (P&E) TD+114 7380 (O) 7814 (R) 28013 00 94350 39223 11 A K BHAGAWATI DCET (F) TD+142 7392 (O) 7842 (R) BACK 94350058 87 94351 82944 A+ B+ A+

ANNEXURE III A ( Executive earmarked for emergency duty of Transport Dept) 12 G BORGOHAIN DCET (C/S) DZ-13 7388 (O) 7613 (R) 2800960 13 J K MALAKAR DCET (H/S) TD+133 7377 (O) 7833 (R) 2800622 14 RRV BRAHMA SET (F) TD+165 7387 (O) 7865 (R) 15 A BARUAH SET (H/S) TD+157 7377 (O) 7857 (R) 16 D. BORA SET (L/S) DX-19 17 L P DAS Sr TE (F) 18 S BARUAH Sr TE (B & D) BACK A+ 9435028200 9435119 307 2120119 9435038439 O+ 7381 (O) 8210 (R) 9435039 222 B+ DX-148 7379 (O) 8274 (R) 9435039297 DX-48 7373 (O) 8224 (R) 9435038956 A+

ANNEXURE IIIA ( Executive earmarked for emergency duty of Transport Dept) 19 A ARANDHRA Sr TE (HV &ALL. ) DX-48 7385 (O) 8214 (R) 20 B DAS Sr TE (F) TDX-12 7379 (O) 8955 (R) 9864233172 21 TS GOGOI ATE (F) DX-52 7387 (O) 8226 (R) 9435039275 22 L C SAUD ATO C-17 7382 23 J M RAO ATO B-240 7382 24 H K DAS ATO C-101 7382 BACK 2803656 9435038887

ANNEXURE-III B (Persons earmarked for emergency duty for FIELD service) Sl No Name Regd. no Residence Contact tel no Oil P&T BGR Mobile 9954228019 A+ 2802850 94353920 65 A+ 95039 2803518 94354153 94 B U K SAIKIA 95096 2803688 5 BUDHIN GOGOI 95094 KAMLABARI 2803192 6 L YADAVA 95381 BX 60 2803324 7 8 J C GOGOI H K SINGHA 100379 100056 Nr CENTRAL NAMGHAR A 509 2804736 2804839 9 T K AICH 98635 AT 148 2801788 10 A B SONAR 098473 A-75 2804013 1 R S PANDEY 95617 2 S THINSIN 95969 3 B GOGOI 4 BX+105 SABJEEBA RI AREA A+ A+ 9954420201 9954487442 O+ A+ AB

ANNEXURE-III B (Persons earmarked for emergency duty for TRANSPORT FIELD service) 11 P RAI 099185 BX+371 2801913 9435392055 AB 12 A C DUTTA 096782 KUMUD NAGAR 9435392532 O+ 13 B BORUA 096288 14 M L YADAVA 095280 BX 59 15 G C CHETRY 098782 BX+327 16 S AHMED 098461 SAP 1702 17 K D RAO 101318 AX 75 18 B SAIKIA 102108 A 127 9435038281 19 M M ARANDHRA 102020 A 592 9435005246 20 P GOGOI 101188 BX 66 21 H P UPADHYAY 098299 BX 98 2803972 B+ B+ 2810084 9435415262 AB+ B+

ANNEXURE-III B (Persons earmarked for emergency duty for TRANSPORT FIELD service 22 D M BHAGAT 101811 AX 206 23 M L KAHAR 102945 AX 205 24 P CHETIA 101046 AX 64 25 A MECH 100063 AX 68 26 J K YADAVA 099265 AX 207 27 D YADAVA 102320 AX 259 28 N B DARJEE 100477 AT-103 29 30 31 32 O+ 2804106 9954485620 B+

ANNEXURE-III C (Persons earmarked for emergency duty for Maintenance support services) Srl No. Name Regd. no Section Qtr no Contact tel no Oil 1 P S RAO 95195 H. S. 2 B DEY 97783 P&E 3 S BHUYAN 95174 C. S. 4 P K GOGOI 95135 C. S. 5 N J BORUA 96055 C. S. 6 R B GUPTA 100395 H. S. 7 B D BORA 098426 P&E Blood Gr P&T Mobile 2802220 9954250701 9435392239 2803464

ANNEXURE-III C (Persons earmarked for emergency duty for MAINTENANCE SUPPORT services) 8 J K LAHAN 100512 P&E 9 P DAS 98447 C. S. 10 O B GURUNG 99190 C. S. 11 G NEOG 100447 C. S. 12 K SONAR 101297 H. S. 13 C D SINGHA 101281 C. S. 14 B. S. GOGOI 98426 P&E 15 AJAY BORUA 97784 H. S. 2803570 16 H CHAND 98423 H. S. 2800620 17 N C SAHA 100373 H. S. 2803242 9435039163

ANNEXURE-III D (Persons earmarked for emergency duty for PASSENGER VEHICLE services) SRL NO NAME REGD NO RESI 1 T C PHUKAN 09/4463 B- 2 D C GOGOI 09/5168 SAP- 3 S A RAO 10/0047 BX+244 4 P J SAIKIA 09/5384 CT-7 5 P N SAIKIA 09/5167 SAP- TEL (OIL) TEL (BSNL) 2801591 MOBILE BLOOD GR

SAFETY FIRST IN PRACTICE ….