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Assessment and Accountability Monthly Call January 22, 2019 2

Agenda I. III. IV. V. Month-by-Month Checklist Accountability Assessment Administration Assessment Updates Support and Communication 3

Month-by-Month Checklist The 2018– 2019 Assessment and Accountability Month-by-Month Checklist • identifies key dates and deadlines for statewide assessment programs and accountability processes for next school year; • provides action steps to ensure readiness for administering statewide assessments; and • recommends resources for district and school staff. The checklist includes information on the following areas: • Communication and Support • Accessibility and Accommodations • Assessment Preparation and Administration • Accountability • Reports The 2018 -2019 Assessment Month-by-Month Checklist is located in the Assessment Library. 4

January Assessment and Accountability Checklist 5

January Assessment and Accountability Checklist 6

January Assessment and Accountability Checklist 7

February Assessment and Accountability Checklist 8

February Assessment and Accountability Checklist 9

February Assessment and Accountability Checklist 10

Accountability 11

Cohort Graduation Data Certification School systems and schools will review rosters that include all data used to calculate the cohort graduation rate and the strength of diploma index in early March. This is the final opportunity to request changes. For each cohort member, schools will be checking graduation status, DE, AP, CLEP scores and credentials. The cohort review will also include: • • • An annual exit code review for randomly selected students who transferred to out of state (code 10) and approved non-public schools (code 14). All students exited as home study who have no approval on file with the LDOE will be included in the audit. Schools are required to provide documentation for all transfer types included in the audit. A new certification review of data that will be included in the new accountability system for alternative schools. A session for the upcoming January/February supervisor and principal collaborations designed to support and preview this important data certification. 12

Early Childhood Planning for School Systems 2017 -2018 Performance Profiles: How will you assist sites with using results to plan improvement? ● Five Tips for Sites provides clear information and actionable next steps. ● In November, the Department conducted a webinar to provide result information for sites. The recording and slides are available to review. ● Learn how the rating is calculated using the Performance Rating Calculator with instructions. ● Additional in-depth information is provided in the Performance Profiles Frequently Asked Questions. Fall 2018 CLASS™ Results: How will you assist teachers to take action on their observation feedback? Assessment and Curriculum: How will you support teachers to be on track for the February 28 GOLD® checkpoint and use the assessment information to plan instruction for the children in their class? How will you support teachers to effectively use their classroom curriculum? Infant CLASS™: How are you preparing to observe and support infant teachers in your community? ● Beginning 2019 -2020, all infant classrooms will be observed using the Infant CLASS™ tool. ● Beginning 2020 -2021, Infant CLASS™ observations will be included in the calculation of site and network performance ratings. Please contact kaye. eichler@la. gov for more information. 13

Updated Growth to Mastery Rosters School performance scores now include a measure of students’ growth toward mastery. As part of this measure, the LDOE provides growth to mastery rosters that include an annual growth target for all students who took assessments in 2018. • • The rosters that were distributed in summer will be updated to assign students to schools based on their official October 1 enrollment in the Student Information System (SIS). In summer, the original rosters were provided in DRC e. DIRECT for K-8 and on the ftp for high school. All updated rosters will be posted to the ftp no later than January 11, 2019. 14

Accountability Resources • School Finder Toolkit: School Finder resources for principals, including sample parent night presentations and a one-page overview of the accountability system • Accountability Library: website with important resources for accountability contacts such as data certification support and webinars • SPS Calculator: provided in the accountability library to help schools and systems estimate their school performance scores (including 2016 -2017 calculator for calculating results under the old formula) • Grades 4 to 8 and High School Progress Index FAQ: updated to provide details related to student growth targets and the data used to determine them • 2018 Accountability Updates Power. Point: provides policy and process for calculating school performance scores 15

Assessment Administration 16

Technology Readiness 17

LEAP Connect Technology Preparation There a number of actions that must occur to prepare devices in schools prior to the LEAP Connect administration including setting up the Testing Site Manager (TSM) and installing Insight on testing devices. The following steps can be used to ensure that the TSM and devices are connected and working properly. 1. Launch the Insight application. 2. Click on Test Sign In underneath LEAP Connect. 3. Use the generic log in from one of the text-to-speech OTTs to log in. If the TSM is set up correctly then the text-to-speech will launch successfully. 4. Staff should check at least 1 device per TSM and Org Unit to ensure each the devices within each device organizational unit is set up correctly.

Technology Check Prior to testing in the DRC INSIGHT platform schools and districts should ensure the following steps are complete: 1. TSM is installed and current. 2. DRC INSIGHT is installed on all student devices. 3. Students completed the readiness check prior to login in. More information can be found in the Technology User Guide in e. DIRECT.

Technology FAQ District Test and Technology Coordinators can access the Statewide Assessments FAQ about Technology document. The information contained in this document should be used to guide District Technology and Test Coordinators as they prepare for Spring assessments. It is suggested to review the e. DIRECT Technology User Guide before reviewing this document. The questions represent questions District Technology Coordinators frequently have after reviewing the Technology User Guides. The Frequently Asked Questions are sorted into the following sections: • • • Testing Site Manager Insight Client Netbook Devices Android Devices i. Pad Devices • • • Chromebook Devices n. Computing Devices e. Direct Load Simulation and Ping Trends Error Messages

Troubleshooting Districts and schools can use the Technical Troubleshooting Tips if technical issues occur during testing. This document is for school sites to use in order to eliminate common errors prior to contacting DRC for technical support.

Technical Assistance Protocol If technical problems occur during testing, school and district staff should follow the Technical Assistance Protocol presented below. Technical problems include, but are not limited to, problems connecting to INSIGHT, the inability to load test items, or missing buttons. DRC Louisiana Customer Service LAHelp. Desk@datarecognitioncorp. com American Institute for Research laelpthelpdesk@air. org LDOE 1 -844 -268 -7320 assessment@la. gov

Testing Homebound Students Policy requires that homebound students participate in state testing unless it is determined by a doctor in writing that they are too ill to test. The doctor’s letter must include all dates of testing, including makeup days. Secure materials must be checked in and out daily by homebound test administrators. When possible the test administrator should be the regular homebound teacher. Tests should be administered in accordance with all rules for test administration and security. Any accommodations should be documented on an IEP or IAP. The four options for testing homebound students are: • Install both the TSM and Insight client on a single laptop to be transported to the testing location • Install Virtual Private Network (VPN) software and the client software on a laptop to be transported to the testing location • Utilize the district’s virtual desktop infrastructure (VDI) to set up and deliver a web-based login to access the district’s internal TSM and client software • Purchase a hosted VDI as a service solution to deliver TSM and client software access

Technology Resources Assessment Technology Specifications 2018 -2019 Device Toolkit Menu Directions e. DIRECT Refresher LEAP 2025 Technology Enhanced Item Types Online Scheduling Guidance Statewide Assessments FAQ about Technology Technical Assistance for ELPT Assessments Technical Assistance for LEAP 2025 and LEAP Connect Assessments Technical Troubleshooting Tips e. DIRECT User Guide Technology User Guide 24

Test Security 25

Investigation Support Student tests should be voided if there is an instance of cheating—whether by a student or by anyone else. In the case of student cheating: • The Test Administrator should give the School Test Coordinator a written account of the incident, with any available additional documentation, including the lithocode number of the answer document or consumable test booklet and the domain to be voided. • The School Test Coordinator should convene a school-level test security committee consisting at a minimum of the principal, the School Test Coordinator, and the test administrator to determine whether a test should be voided. The STC will complete the Void Notification form and notify the District Test Coordinator of any voided test. • The District Test Coordinator should mark the test invalid in the appropriate online system and email a completed testing irregularity form to assessment@la. gov.

Investigation Support The following items are required by Bulletin 118 for any test security investigation: • • • Explanation of the incident in complete detail. A list of all people involved. Description of the secure storage area and a list of people with access to the secure storage area. Transcripts of interviews with the following people: – Principal – School Test Coordinator – Test Administrator(s) – Proctor(s) Transcripts of interviews with multiple students regarding the information below: – Testing procedures – Layout of the classroom – Access to test materials before the test – Access to unauthorized materials during testing

Investigation Support The following are recommendations based on best practices in conducting investigations: 1. Collect/view all evidence prior to conducting any interviews • • • Schedule a plagiarism/answer change analysis viewing by emailing assessment@la. gov, if applicable. View security camera footage if available. Obtain oaths of security and confidentiality, test security and administration sign-in sheets and training materials. 2. Interview test administrators, proctors, and students in question last. Interview other personnel first. • • Questions should include general procedures and about the incident. Ask as many open-ended questions as possible; limit the number of yes and no questions.

Investigation Support 3. Interview all individuals who were in the room but not directly involved in the event. • All interviews should be conducted at least twice across multiple days. • Questions should include general procedures and questions about the incident. • Ask as many open-ended questions as possible; limit the number of yes and no questions. • Individuals in this group should not be told who is being investigated. 4. Interview all individuals who were directly involved in the event. • All interviews should be conducted at least twice across multiple days. • Questions should include general procedures and questions about the incident. • Ask as many open-ended questions as possible; limit the number of yes and no questions. • Individuals in this group should not be told they are under investigation until absolutely necessary. • Avoid being overly aggressive. Investigators who are friendly and helpful get better results.

Off Grade Voids All students should take the appropriate grade level or grade span assessment for LEAP Connect and ELPT. All official grade assignments are in SIS, and changes must be documented in SIS. Student who take a grade level test lower than their enrolled grade or grade span will have their tests voided.

Caveon Test Security Services In order to help districts and schools improve test security, the LDOE has negotiated an agreement with Caveon, the nation’s leading test security experts, to provide the following services: Monitoring • Provides two Caveon monitors on campus on one day of testing • Provides districts with accurate information of every testing room at the school Investigations • Provides districts with professional investigators to investigate and report on any testing irregularity that occurred in the district Training • Provides districts with active online training modules created by Caveon A full explanation of the services and the fee schedules can be found here. Districts and schools can purchase these services by contacting Caveon directly.

Caveon Core LEAs utilizing Caveon will receive access to Caveon Core allows DTCs to track the findings of the Caveon monitors in real time. Caveon Core is the only way for DTCs to receive real time monitor feedback.

ELPT/LEAP Connect Reminders Any staff members involved in testing must be trained in test security and administration prior to testing beginning at the school. All staff members involved in testing must sign the pre and post Oath of Security and Confidentiality forms. Voids should be entered into e. DIRECT for LEAP Connect or TIDE for ELPT at the conclusion of each testing week. Directions on how to void a test can be found in the TIDE User Guide for ELPT and the e. DIRECT User Guide for LEAP Connect. All testing irregularities are due to assessment@la. gov by March 15, 2019.

LEAP 2025 34

LEAP 2025 The grades 3 -8 LEAP 2025 paper-based and computer-based Test Coordinator Manuals and Test Administration Manuals are posted in e. DIRECT. 35

Reminder: New Social Studies Assessment Designs After analyzing the past two years of assessment data and holding many conversations with stakeholders, the Department is shortening the grades 3 and 4 social studies summative assessments to reduce testing time by approximately twenty-five percent. Grades 5 to 8 will also be shortened by removing an item set and embedded field test items. Rather than requiring all students and schools to participate in the field test, a sample of schools will participate in a shortened field test session during the existing testing window. Superintendents and District Test Coordinators with schools selected to participate in the field test session will be notified by February 8, 2019, via email. In 2018 -2019, similar data will be collected analyzed for the science assessments. As possible, similar reductions will also be applied to the science assessments in 2019 -2020. 36

LEAP 2025 Practice Tests LDOE hosted three webinars on the LEAP 2025 Practice Tests. The webinar slides and recordings are located in the Practice Test Library. Highlights include: ● Recommended best practices for using the practice test as an instructional tool ● Common misuses of the practice test to avoid ● Information about available resources ○ Practice Test Guidance documents - ELA, math, science, social studies ○ Practice Test Quickstart Guide ○ e. Direct User Guide All LEAP 2025 Practice Test grades 3 -8 materials are now posted to e. DIRECT. Teacher access versions, CAS, answer keys, and all paper-based materials for grades 3 -4 (paper versions, large print, HVA, and Kurzweil). The Parent Guide to the LEAP 2025 Practice Tests is posted to the Assessment Library. 37

Practice Test Webinar for Supervisors The final Practice Test webinar for DTCs, STCs, and Supervisors has been rescheduled. This webinar includes general information about reference materials, test setup, administration, scoring, and reporting. Details are below. Date: Thursday, January 24, 2019 Time: 10: 00 AM - 11: 00 AM Webinar Link: https: //ldoe. zoom. us/j/483914610 Phone: 646 -876 -9923 Meeting ID: 483914610# 38

LEAP 2025 Practice Tests Access Availability All Grades Teacher and Access Courses Available All Grades Student and Access Courses Available General Information and Resources Available using the Google Chrome browser link: https: //wbte. drcedirect. com/LA/#portal/la/510848/ott/8/username/passwo rd/false The Practice Test Quickstart Guide lists usernames with one password for all - teach 2025. Available in INSIGHT e. DIRECT and the Practice Test library have answer keys, PBT for grades 3 and 4, all accommodated forms/materials, Annotated Social Studies Practice Test Items, and Practice Test Guidance for math, ELA, and social studies, science 39

Instructional Support: 3 -8 LEAP 2025 Assessment Resources ELA ● Math ● ELA Guidebooks Rubrics ● ● ● Assessment Guides Practice Tests ● Louisiana Guides to Implementing Tier I Math Curriculum Equation Builder Guides Science ● ● Scope & Sequence LEAP 2025 Science Assessments Overview 2018 Teacher Leader Summit Session Social Studies ● ● Scope & Sequence and Companion Documents Sample item sets and task sets 40

Instructional Support: LEAP 2025 High School Assessment Resources English I & II Algebra I & Geometry Biology U. S. History ● Rubrics ● Equation Builder Guide ● Desmos links ● LEAP 2025 Science Assessments Overview 2018 Teacher Leader Summit Session ● Sample Test Item Set and Task Set ● US History Achievement Level Descriptors ● Assessment Guides ● Practice Tests 41

ACT and Work. Keys 42

Important Dates ACT Match/No Match lists will be available in the district FTP. By January 10, 2019 ACT will upload all 11 th grade students and 12 th grade initial testers into PANext. Request ACT-approved accommodations and/or supports on the ACT for eligible students through the Test Accessibility and Accommodations System (TAA). Install Proctor. Cache software and setup proctor caching in PANext (ACT online only). January 25, 2019 Complete a mock administration (ACT online only). Verify student information in PANext for the ACT. Note: Students added after this deadline will not receive barcode labels. 43

Important Dates January 28 March 8, 2019 February 13, 2019 1: 00 p. m. CST Request late consideration for ACT-approved accommodations and/or supports on the ACT for eligible students in TAA using the ACT-approved Late Consideration Request. Note: Applies only to initial requests that were denied by ACT. Additional information may be submitted. Request reconsideration for ACT-approved accommodations and/or supports on the ACT in TAA. Note: Applies only to students new to a school or a newly identified student needing accommodations. ACT Test Administration Q&A Webinar. Registration link: Louisiana ACT Test Administration Training 44

ACT Match/No Match The ACT Match/No Match lists have been posted to the district FTP. • Students in grade 12 listed on the ACT Match list have scores on file and can only retest at the district’s expense. • Students in grade 12 listed on the ACT No Match list must participate in ACT testing unless the school system has a prior year score on file. Important accountability policy regarding ACT testing: • All students in grade 12 must have an ACT score on file by the end of the 2018 -2019 school year, regardless of graduation cohort assignment, unless the student’s score was used in a prior ACT index. • The only grade 12 students not required to have an ACT score are students who participated in LEAP Connect testing prior to ACT testing in the spring of 2019. • Tests for students who participate in LEAP Connect will need to be accountability coded during the testing window. Do not wait to do this during data certification. • Work. Keys scores will only be used for accountability purposes if the student also has an ACT score on file. 45

ACT Online In 2018 -2019, ACT will be available in both the paper and online format. • Online testing window for both standard time and accommodations: March 12 -14 and 19 -21, 2019. School systems and schools may chose to test all, some, or no students online. School systems must indicate a testing delivery mo de of paper or online testing by January 25 in PANext. • Online testing requires technical checks to ensure that the ACT tests are compatible and security measures can be met. • DTCs and district technical support personnel will work together to run all required diagnostics in the fall to determine if online testing is an option. Please refer to the Technical Requirements for the ACT Test Online to determine if the ACT can be administered online. Accommodated tests will still be administered on paper only. However, if the only accommodation needed is extended time, the online test may be administered and must be administered only during the accommodated testing window. 46

ACT and Work. Keys Resources • • • The ACT website has resources to help educators and administrators learn more about ACT score reports, including webinars, tutorials, and workshops. The Schedule of Events is available on the ACT State Testing website. This document contain important dates and information needed for ACT and Work. Key administration. The Pearson. Accessnext User Guide for ACT contains all the information needed to manage the administration of the ACT. The ACT Work. Keys Score Reports Available in Online Reports Portal document details what score reports are available in the portal. The ACT Work. Keys Online Reports Portal User Guides provides instructions for accessing reports. Customer Support: It is important to state “Louisiana State Testing”, and use code 19. ACT Standard Time Testing 800 -553 -6244 x 2800 www. act. org/stateanddistrict/contactus ACT Accommodations 800 -553 -6244 x 1788 ACTState. Accoms@act. org Work. Keys 800 -Work. Key (967 -5539) workkeys@act. org

Advanced Placement 48

AP Potential is now available to school and district administrators who are seeking an additional tool for identifying students that possess demonstrated potential for success on AP exams. There is also an “AP Potential 101” scheduled for January 24, 2019. Test Coordinators can sign up for the one-hour session here. 49

Advanced Placement 2019 Students, test coordinators, and teachers will experience updates to Advanced Placement in 2019. Listed below are a few of the updates: ● Timeline changes for when students must declare they will take the AP exam ● Cost of the AP exam ● How students sign up for AP courses ● How test coordinators are notified of exam declarations 50

Scholarships The College Board is offering $1000 and $1, 500 individual professional development scholarships to Advanced Placement teachers serving economically disadvantaged and rural communities for College Board endorsed Advanced Placement Summer Institute tuition. These competitive grants will first cover the cost of summer institute tuition and any remaining funds will be paid to teachers directly. • • The applications can be found here. The deadline for submitting applications is February 12, 2019. 51

LEAP Connect/LAA 1 52

LEAP Connect/LAA 1 Key Dates LEAP Connect OTT, OTT DTA, OTT Reference Materials and Writing Documents Available Now Student Response Check (SRC) if needed Available Now e. DIRECT Manage Users available Available Now TCM and TAM posted in e. DIRECT Available Now e. DIRECT Test Setup January 2–March 15, 2019 Assign and Enter TA numbers January 2–March 15, 2019 Final day to identify students as eligible for LEAP Connect January 4 Materials delivered to School System January 22, 2019 Window for ordering additional materials January 23–March 1, 2019 LEAP Connect and LAA 1 testing window February 4–March 15, 2019 Test Ticket invalidations must be completed; Void Notification and Verification forms due to LDOE March 18, 2019 All secure accommodated materials returned to DRC including braille instructions March 18, 2019 53

Important Update to LEAP Connect in Accountability ESSA requires that only students with the most significant disabilities participate in alternate assessment and states to submit waivers if participation exceeds 1% of all testers. • School systems are required to verify that students who take LEAP Connect and LAA 1 meet the participation criteria outlined in Bulletin 1530. • School systems are required to add qualifying cognitive and/or adaptive assessment results in SER and all IEPs must be completed no later than 30 days prior to the opening of the state’s alternate assessment testing window. • LEAP Connect and LAA 1 scores earned by students who are found to be ineligible will be converted to the lowest scale score and assigned zero points in the school performance score. • The LDOE may audit IEPs for any students who participate in alternate assessment and will conduct an audit on IEPs for school systems that exceed the 1% cap. 54

LEAP Connect/LAA 1 Reminders The LEAP Connect/LAA 1 administration window is February 4 - March 15, 2019. LEAP Connect trainings are available in the Assessment Library and Assessment Guidance Library. For 2018 -2019, students who qualify to take the alternative assessment will take the following: • LEAP Connect ELA and math (CBT): Grades 3 -8 and 11 • LAA 1 Science (PBT): Grades 4, 8, and 11 The LEAP Connect and LAA 1 Test Coordinator Manuals and Test Administrator Manuals are posted in e. DIRECT. The LEAP Connect Assessment Guide has been updated to include new resources and is now posted in the Assessment Guidance Library. Shipped materials will arrive to districts on January 22 and will include the TCM, TAM, Directions for Test Administration, ELA Reference Materials and Writing Stimuli, Math Reference Materials, and the Procedures for Assessing Students who are Blind, Deaf, or Deaf-Blind. The Additional Materials ordering will open on January 23. 55

LEAP Connect Reminders LEAP Connect Test Delivery Method: Test administrator provides a one-to-one test administration using the online test platform (INSIGHT), Directions for Test Administration (DTA), and ELA/Math Reference Materials and Writing Stimuli for grade specific item presentation and response collection. All passages, items, and response options are designed to be read to the student through text-tospeech or by the test administrator. Administration of Tasks: If after attempting at least four tasks in a content area the student is unresponsive on all of the items, you may exit and close the test. Note: If the student is unresponsive because he or she is having a bad day, try administering the test on another day. End of Test Survey : After the submission of each grade 11 LEAP Connect test in INSIGHT, there will be a survey for TAs to complete and submit. This will provide useful feedback on the experience of each TA administering LEAP Connect in grade 11. 56

LEAP Connect Reminders Accommodations (must be listed on an IEP) ● ● ● Calculator Assistive Technology Braille (for LEAP Connect grades 3 and 4 Foundational Reading Items only) Built-In Supports (allowable for all students on LEAP Connect) ● ● ● ● ● Test Read Aloud Untimed Tests Individualized Testing Answers Recorded Transferred Answers Scribe Use of manipulatives Alternative Forms of Communication Boards 57

LEAP Connect Reminders Materials • The Directions for Test Administration (DTA) is a secure document that provides the Test Administrator (TA) with specific instructions for LEAP Connect administration. • Accompanying each DTA are the secure required grade/content level Math Reference Materials or ELA Reference Materials and Writing Stimuli that can be duplicated or uploaded for use in communication devices. • Up to two weeks prior to administering LEAP Connect to a student, the TA must review the DTA and Reference Materials/Writing Stimuli for each LEAP Connect assessment they are administering in a controlled setting with the School Test Coordinator (STC). ○ Based on the review, the TA and STC should collect all manipulatives and materials needed to appropriately administer each item to each student. • The correct grade level/content area DTA, Writing Stimuli, and Reference Materials are required documents for administering LEAP Connect to a student. • Administering LEAP Connect without the appropriate materials can result in a void of testing results. 58

Packaging LEAP Connect Materials for Return LEAP Connect secure materials will be returned with LAA 1 secure materials. Because all LEAP Connect materials are nonscorable, there is no set order in which materials should be packaged. UPS is prescheduled to arrive at the school system office on Monday, March 18. There is no need to call UPS. The following materials must be returned: • • • Directions for Test Administration Procedures for Assessing Students Who Are Blind, Deaf or Deaf-Blind: Additional Directions for Test Administration Braille materials Math Reference Materials and ELA Reference Materials Writing Stimuli should be securely destroyed after testing, including any duplications of these documents. Directions for packaging materials for return are detailed in the LEAP Connect TCM posted in e. DIRECT. 59

LAA 1 Science Reminders LAA 1 Administration : LEAP Alternate Assessment, Level 1 (LAA 1), is an assessment for students with significant cognitive disabilities in grades 4, 8, and 11 who will not participate in general statewide assessments. The LAA 1 assesses students in Science only. Materials: All Administrator Booklets, Student Booklets, response documents, and Task Descriptions are secure materials. Administration of Tasks: Students should have the opportunity to take all tasks. However, if after attempting at least five tasks within a content area the student is unresponsive on all of the items resulting in a score of zero, the test administrator may stop testing. If the student is unresponsive because he or she is having a bad day, the test administrator should try administering the test on another day. 60

Technical Assistance Protocol If technical problems occur during testing, school and district staff should follow the Technical Assistance Protocol presented below. Technical problems include, but are not limited to, problems connecting to INSIGHT, the inability to load test items, or missing buttons. DRC Louisiana Customer Service 1 -888 -718 -4836 LAHelp. Desk@datarecognitioncorp. com LDOE 1 -844 -268 -7320 assessment@la. gov 61

LEAP Connect Resources • • • LEAP Connect Assessment Guide: a guide for teachers to understand the test design, levels of complexity, structure, and sample items (updated to include links to more resources) Online Tools Training: provides students and teachers opportunities to become familiar with the tools available in the online testing platform; available in INSIGHT or here using the Chrome browser The LEAP Connect CR Sample Items and Administration Webinars are posted in the Assessment Guidance Library Parent Guide to LEAP Connect: a guide for parents to understand the LEAP Connect assessment ELA Guidebooks 2. 0 Diverse Learner Guide: contains information about using the ELA Guidebooks with diverse learners The Louisiana Connectors for Students with Significant Disabilities, which are aligned with Louisiana Student Standards, presents the Louisiana Connectors and represent the most salient grade-level, core academic content in English language arts and mathematics Essential Elements Cards, which are a primer for differentiating instruction for students with significant disabilities, break down the instructional task into knowledge and skills, suggested instructional strategies, and possible supports and scaffolds for student learning Case Studies provide models for how teachers and specialists may best modify objectives, assessments, activities, and materials for students with significant cognitive disabilities based on LDOE’s available resources Parent Guide to LEAP Connect Score Reports: a guide for parents to understand the LEAP Connect student reports Also available in Arabic, Spanish, and Vietnamese special education@la. gov: email address for content and resources related the LA Connectors 62

ELPS and ELPT 63

ELPT Key Dates ELPT OTT Available Now TIDE user management Available Now TIDE opens for ELPT student management Available Now (opened November 26) Updated AIR Secure Browser install Must be installed by December 31 Training modules available in the ELPT Portal December 1 Paper-based materials arrive in districts January 16 Additional materials ordering window January 17 - March 8 ELPT administration window February 4 - March 15 Final day for materials return March 22 64

Important Information about ELPT scores in Accountability In 2018 -2019, the LDOE will provide “learning year” data that reports growth for English learners (EL) based on growth on the ELPT. In 2019 -2020, the growth component will be included in the school performance score weighted equal to ELA, math, science, and social studies assessments in the assessment index. School systems should be sure that all eligible students are tested to avoid assigned zeros. 65

ELPT Reminders The ELPT administration window is February 4 - March 15, 2019. ELPT trainings are available in the Assessment Library. All ELPT administration manuals are located in the EL Portal under ELPT Resources. Shipped materials arrived on January 16 and included the K-1 Writing Supplements, K-1 Writing Directions for Administration, and braille accommodated assessments (if applicable). Additional Materials ordering opened on January 17. • If your school system does not have any students in these categories, you will not receive a materials shipment Ensure schools have the correct headsets with microphones for interacting with the online platform. Specifications for headsets are located in the Technology Requirements document in the Assessment Library. Ensure the 2018 -2019 AIR Secure Browser was installed on every device being used for ELPT or ELPS. 66

ELPT Accessibility and Accommodations from an EL Accommodations Checklist Plan cannot be used for ELPT. The chart summarizes the accessibility features and accommodations available for ELPT. For students who have documented hearing impairments, email assessment@la. gov regarding possible domain exemptions. Reference the Accessibility and Accommodations Manual for specific details on ELPT accessibility features and accommodations. 67

Return of Materials DTCs are responsible for arranging test materials pickup with Fed. Ex. There is no pre scheduled pickup day. The final day for materials returns is March 22. • • • Follow the Packing Materials for Return document for directions regarding packing and shipping both scoreable and non-scorable materials. Use the return shipping labels provided in the initial shipment to guarantee that boxes are accurately tracked. Additional return material orders can be placed through March 14 by calling the AIR Help Desk at 1 -866 -758 -0231.

Technical Assistance Protocol If technical problems occur during testing, school and district staff should follow the ELPT Technical Assistance Protocol presented below. Technical problems include, but are not limited to, problems connecting to the AIR Secure Browser, the inability to load test items, or missing buttons. AIR Contact Info 7: 00 AM – 7: 00 PM 1 -866 -758 -0231 la elpt helpdesk@air. org Chat: http: //la. portal. airast. org/chat/ LDOE 1 -844 -268 -7320 assessment@la. gov 69

ELPT Resources LA EL Portal: how to access all ELPT/ELPS administrative portals, reports, browsers, and manuals EL Frequently Asked Questions: a list of common ELPT/ELPS questions and answers ELPT Assessment Guide: a guide for teachers to understand the test design, structure, and sample items (updated rubric section) LDOE English Learner Library: link to the LDOE’s English Learner web page to access materials and forms to support ELs English Learner Guidebook: provides guidance to school systems and school-site leaders in implementing high-quality instruction for ELs LA Connectors for ELs: a list of the English Learner Connectors for use collaboratively with EL and content teachers EL Accommodation Form: the form used to document an EL’s classroom and assessment accommodations. Also available in Arabic, Spanish, and Vietnamese 70

LEAP 360 71

LEAP 360: Interim Phase 2 Report Schedule Report Type Report Posted Dates Student Response Map, Test Session Response Map, District Data File Initial Post: January 11, 2019 Additional Posts: Within 24 hours of test completion or educator scoring Student Summary Report Initial Post: January 11, 2019 Additional Posts: Within 24 hours of educator scoring Test Session Summary Report, School Summary Report Initial Post: Week of February 25, 2019 Additional Posts: Within 24 hours of educator scoring Test Session Roster Report Initial Post: Week of February 25, 2019 Additional Posts: Within 24 hours of test completion or educator scoring School List Report, Test Session List Report Initial Post: Week of March 4, 2019 Additional Posts: Within 24 hours of educator scoring 72

K-2 Formative Tasks The K-2 formative tasks are a set of student-centered and engaging tasks, aligned to Louisiana’s K-2 Student Standards, that: • Focus on essential skills in ELA and mathematics; • Offer teachers tools to observe and collect information about young students; • Include task components that allow for performance-based opportunities for learning; • Include checklists and rubrics to help teachers understand student performance; • Help inform next steps of instruction for each student. The tasks are designed to engage students in learning through observations, which can be recorded using tools (e. g. , checklists). • ELA Tasks: One file containing all of the materials needed to engage students in the classroom; • Math Tasks: Two files for each task; one that provides the full tasks and an Excel file that contains the checklists. The K-2 formative tasks can be accessed through the K-2 Formative Tasks tab in e. DIRECT. 73

LEAP 360: Planning for 2019 -2020 As school systems begin budgeting and planning for the 2019 -2020 school year, LEAP 360 will be provided by the Department at no cost to school systems during the 2019 -2020 school year. School systems that use LEAP 360 during the 2019 -2020 school year will not be required to pay an annual fee; however, they will be required to sign a Memorandum of Understanding (MOU) to protect the item and test content. Schools systems choosing to continue using LEAP 360 must sign a LEAP 360 MOU Amendment, which gives access through June 30, 2020. The signed amendment (#2) can be downloaded from the Assessment Library and must be returned to assessment@la. gov by June 28, 2019. Schools systems should anticipate an annual fee for the 2020 -2021 school year. 74

LEAP 360 Resources The following resources are available to help teachers understand, access, and use the LEAP 360 assessment tools: ● LEAP 360 webpage ● Diagnostic Quick Start Guide ● Interim Quick Start Guide ● A Teacher’s Guide to LEAP 360 ● A District’s Guide to LEAP 360 ● Parent Guide to LEAP 360 ● Teacher Study Guides (available in e. DIRECT) ● e. DIRECT Mini Trainings and One Pagers ● Assessment Inventory 75

National and International Assessments 76

NAEP Assessment The National Assessment of Educational Progress (NAEP) in reading, mathematics, and science is given to students from selected schools in grades 4, 8, and 12. The reading and mathematics assessments are computer-based and the science is a paper-based assessment. School Test Coordinators from schools selected to participate in NAEP have been working on the Prepare for Assessment Review Activities. The STC for each selected school is reviewing the list of NAEP-sampled students in their school. The STC can select the Prepare for Assessment link from the menu on the left side of My. NAEP. These activities must be completed prior to the Preassessment Review call in January. The NAEP administration window is January 28 - March 8. 77

Assessment Reminders 78

Accommodations and Accessibility Features The LEAP 2025 Accommodations and Accessibility Features User Guide describes the three categories of assessment features and accommodations available to students on LEAP 2025 assessments. Features for All ● ● ● Accessibility Features ● ● Accommodations ● ● available to all students may be externally delivered by a test administrator determined by students whether to use the feature on an item-byitem basis available to all students with need(s) documented on an IEP, IAP, EL plan, or PNP guidance for activating features can be found in the e. DIRECT User Guide in e. DIRECT must be available only to students with an IEP, IAP, or EL plan guidance for activating features can be found in the e. DIRECT User Guide in e. Direct 79

Features for All can be used by all students and can be found on pages 12 -18 in the LEAP 2025 Accommodations and Accessibility Features User Guide. Blank Scratch Paper or Graph Paper General Directions Clarified Redirect Students to the Test Calculator for calculator sections only General Masking Tools Specialized Equipment Color Overlay Headphones or Noise Buffers Sticky Notes/Notepad Contrasting Colors or Reverse Colors Highlighter Tool Strikethrough Direction in Native Languages Line Guide Equation Builder Magnification/Variable Zoom Flag/Mark for Review (Bookmark) Measurement Tools Writing/Formatting Tools for writing items only 80

Accessibility Features are available for all students with the particular need documented on an IEP, IAP, EL checklist, or PNP. Additional information and can be found on pages 19 -20 in the LEAP 2025 Accommodations and Accessibility Features User Guide. • • • Individual Testing Small Group Testing Student Reads Assessment Aloud to Him or Herself Adaptive and Specialized Equipment or Furniture Math Read Aloud via Text-to Speech, Kurzweil, Recorded Voice, or Human Reader 81

Accommodations, by definition, provide support for students with disabilities without subverting the meaning of the test. • The LDOE is committed to ensuring that all students are able to demonstrate the degree of achievement he or she actually possesses. Accommodations are available for all students having a current IEP, IAP, or EL plan. Additional information can be found on pages 22 -113 in the LEAP 2025 Accommodations and Accessibility Features User Guide. Accommodations must: • be documented on the IEP, IAP, or EL plan no less than 30 days prior to testing. • routinely provided to the students’ regular instructional and assessment program. • be reviewed regularly to ensure continued effectiveness. • provide equal opportunities on assessments without giving students an unfair advantage or subert or invalidate the purpose of the test. • allow the test score to reflect the students’ proficiencies in the area tested. • provide valid and accurate measures of the students’ abilities. 82

ELA Read Aloud Guidance ELA Read Aloud is provided to a small population of students with an IEP or IAP meeting the following criteria: • • • Blindness or a visual impairment and has not learned or is unable to use braille. A disability that severely limits or prevents the student from accessing printed text, even after varied and repeated attempts to teach the student to do so (e. g. , student is unable to decode printed text). Deafness or hearing impairment and is severely limited or prevented from decoding text due to a documented history of early and prolonged language deprivation. Students with disabilities who are simply having difficulty reading and/or reading below grade-level are not allowed the read-aloud accommodation on the statewide ELA assessment. 83

Calculation Device and Math Tools Guidance The purpose of a calculation device on the non-calculator sections is to provide access for students with a disability that severely limits or prevents a student from performing basic calculations (i. e. , unable to perform single digit addition, subtraction, multiplication, or division). IEP/504 plan teams should have documentation of: • the evaluation summaries from locally-administered diagnostic assessments stating the student’s inability to perform calculations without the use of a calculation device, arithmetic table, or manipulative during routine instruction. • ongoing, intensive instruction and/or interventions to learn to calculate without using a calculation device, in order to ensure that the student continues to learn basic calculation and fluency. The K-12 Louisiana Student Standards for Mathematics contain the math standards for each grade. The LEAP 2025 Calculator Policy provides information about allowable devices by grade.

Assessment Accommodations Audits As a reminder, at the conclusion of each testing window, the Department conducts an accommodations audit to ensure students receive all accommodations as documented on their IEP, IAP, or EL Checklist. Tests that are administered with inappropriate accommodations will be voided for accountability. 85

Support and Communication 86

Communication Structures 2018 -2019 School System Planning Calls: Register HERE. 2018 -2019 • February 6 • May 8 • March 13 • June 5 • April 3 2018 -2019 Collaborations Collaboration Dates Winter Jan 28, 30, 31, Feb 5 Collaborations Spring March 11, 12, 13 Collaborations Teacher Leader June 26 -28 Summit Location Audience See School System Support Calendar for Details Supervisors and Principals Supervisors, Principals, Teacher Leaders 87

Planning Resource: January/February Collaborations Registration for the January/February Supervisor and Principal Collaboration opened on January 7 and closes on January 25 in the new Event. Brite platform. “How To” guides for both Android and Apple users are available. Each collaboration will begin with a general session that updates school systems on the Department’s priorities for the 2018 -2019 school year which include: • supporting the implementation of school system redesign plans for 2018 -2019; and • school system planning for 2019 -2020. The School System Supervisor Collaboration (8: 00 a. m. - 12: 00 p. m. ) will focus on the role of supervisors in school system plan implementation. The Principal Collaboration (12: 00 p. m. - 4: 00 p. m. ) will focus on the role principals in implementing plans at the school-level. Please contact ldoe. registration@la. gov with questions 88

January/February Collaborations The Supervisor and Principal Collaborations will be offered on the following dates and locations: Location/Date Address Baton Rouge: January 28 Be prepared to pay for parking. There is a self-parking lot available for $7 one block away. Valet parking is available for $12 for the day. Hilton Baton Rouge Capitol Center 201 Lafayette Street Baton Rouge, LA 70801 Harvey: January 31 Jefferson Parish School Board Building 501 Manhattan Boulevard Harvey, LA 70058 Ruston: February 5 Trinity United Methodist Church 1000 Woodward Avenue Ruston, LA 71270 Lake Charles: February 7 (new date) Calcasieu Parish School Board Assessment Building 1618 Mill Street Lake Charles, LA 70601 Please contact districtsupport@la. gov with questions. 89

Planning Resource: 2019 Teacher Leader Summit Early bird registration is now open for the 2019 Teacher Leader Summit , which will take place June 26 -28 at the Morial Convention Center in New Orleans. Month Action January – March Early Bird Registration ($35 per day, $80 for three days) April – June 14 Regular Registration ($45 per day, $100 for three days) Late April Session list and mobile app available June 26 – 28 On-site Registration ($60 per day) Next Steps: • Register ASAP (early bird registration ends March 31) • Apply to lead a session at the Summit (due April 1) All registration fees must be paid by credit card at the time of registration. Seats will not be held for pending payments. Please contact ldoe. registration@la. gov with questions. 90

Planning Resource: 2019 Teacher Leader Summit The 2019 Teacher Leader Summit will take place June 26– 28, 2019, at the Morial Convention Center in New Orleans. This annual event will bring together roughly 6, 000 educators and content experts who are focused on creating meaningful growth for every student, every day. Educators will share their knowledge, learn new skills, and prepare for the 2019 -2020 school year. Description Per Day 3 -Day Package $35 $80 Regular Registration (April–June 14) $45 $100 On-site Registration (June 26– 28) $60 NA Early Bird Registration (January–March) Next Steps: ● Apply to lead a session at the Summit (due 4/1/19) Please contact louisianateacherleaders@la. gov with questions. 91

DTC and Accountability Contact Update If during the academic year the person appointed as district test coordinator changes, the district superintendent must notify the LDOE. The notification must be in writing and must be submitted within 15 days of the change in appointment. PLEASE make sure that we have any updates prior to the opening of cohort graduation data certification. Due to the secure nature of the data accessed by accountability contacts and district test coordinators, changes have been made to the submission process for any updates to DTC and accountability contacts: ● Superintendent signature now required ● The DTC and Accountability Contact Update Form must be submitted from the superintendent’s district email account. The revised DTC and Accountability Contact Update Form is located under the Resources + Forms section in the Assessment Library. 92

Assessments Customer Service The Assessments Customer Service Contact Information has been posted to the Assessment Library. This provides all customer service contact information for all assessments. 93

Assessment and Accountability Monthly Calls The chart lists the details for accessing the remaining 2018 -2019 Assessment and Accountability Monthly Calls Webinar Dates ● ● ● Webinar Time 1: 00 PM Webinar Link https: //ldoe. zoom. us/j/393463942 Phone Number Meeting ID February 12 March 19 April 9 May 14 June 18 July 9 1 -669 -900 -6833 393463942 94

District Support Monthly Educational Technology Calls Each month a webinar is held for district technology personnel to provide training, updates, and important information related to technology readiness and digital literacy. Assessment@ All stakeholders are encouraged to email assessment and accountability questions and/or concerns to assessment@la. gov. Assessment Hotline For immediate assistance regarding assessment and accountability, district-level staff may call the Assessment Hotline at 1 -844 -268 -7320. Ed. Tech@ All stakeholders are encouraged to email technology readiness questions and/or concerns to edtech@la. gov. 95

District Support The Assessment team offers multiple avenues of support to districts, schools, and teachers seeking information or assistance about assessment administration and accountability. Weekly Newsletters Assessment and accountability information and deadlines are released each week in the district newsletter. Weekly Assessment & Accountability Calls Each Tuesday at 1: 00 PM these webinars are held to provide training, updates, and important information to DTCs and Accountability Contacts. Assessment Library and Accountability Library The Assessment Library contains resources for DTCs including the Assessment Schedule and the Assessment and Accountability Month-by-Month Checklist. The Accountability Library contains resources for accountability contacts including the School Performance Score (SPS) calculators as well as information on data certification and federal accountability. 96

Next Steps Key Dates Action Now - February 4 Complete Test Security and Test Administration Training for ELPT and LEAP Connect/LAA 1. January 29 February 5 Attend Office Hours at 1: 00 PM January 29 Central Office Service Installation Webinar at 11: 00 AM February 4 - March 15 LEAP Connect and ELPT administration window February 7 Central Office Service Installation Webinar at 3: 00 PM February 12 Attend the Assessment and Accountability Monthly Call 1: 00 (public/charter DTCs) 2: 00 (nonpublic DTCs) 97