WELCOME ACADEMIC SERVICES BRIEFING JULY 2020 PRESENTED BY

WELCOME ACADEMIC SERVICES BRIEFING JULY 2020

PRESENTED BY: DR. RAPIDAH OTHMAN DEPUTY DEAN (ACADEMIC & TECHNOLOGY) EMAIL : rapidah@unikl. edu. my 2

1. ACSS ORGANIZATION CHART & ROLES 2. ACADEMIC CALENDAR 3. ACADEMIC ACTIVITIES 4. TOOLS 5. UNIVERSITY RULES & REGULATION (URR) 6. GRADE SYSTEM GPA & CGPA 7. ACADEMIC STATUS 8. ACADEMIC OFFENCE 9. AWARDS 10. FAQ

ACADEMIC SERVICES SECTION ORGANIZATION CHART & ROLES

DEAN/HEAD OF CAMPUS Assoc. Prof. Dr. Ruzainah Ali @ Jaafar Head of Unit SITI HASLIZA YAHAYA Senior Executive DEPUTY DEAN (Academic & Technology) DR. RAPIDAH OTHMAN MOHD ALIFF HANIFF ABD KARIM Executive(Examination Unit) NORHANA MOHAMED KHALID Senior Executive (PAU) NOOR JULIANI ALI Administrative Officer RAFIDAH ROSLAN Administrative Assistant II NORLIZAWATI YAHYA Administrative Assistant III

FUNCTIONS OF ACADEMIC SERVICES UNIT 1) Maintain students records from the point of full admission into the University until graduation. 2) Provide services in an efficient manner that allows the members of the academic community to use the services with minimum difficulty and maximum satisfaction. 3) To provide statistical information on student's academic performance to the top management and lecturers.

ACADEMIC SERVICES SECTION (Ac. SS) – ROLES & RESPONSIBILITIES 7

ACADEMIC CALENDAR 8

ACADEMIC CALENDAR JULY 2020 SEMESTER Orientation Week for new students 1 week Classes 17 weeks Revision Period 5 days Examinations 2 weeks Semester Break 30 days * Some programmes conducted at Uni. KL may adopt different academic calendar(s). # The duration of semester break may change from time to time. 9

ACADEMIC SERVICES ACTIVITIES (JULY SEMESTER) SEMESTER REGISTRATION AND STUDENT STATUS DESCRIPTION Semester Registration for Returning Students Late Semester Registration Appeal to Reactivate Student Status Deferment from Study After Week 5 – Pay full Tuition Fees & subject will recorded as ‘W’ WEEK Week 0 – 1 13 – 24 July 2020 Week 2 27 – 31 July 2020 Week 4 10 – 14 August 2020 Week 1 – 9 20 July – 25 Sept 2020 10

SUBJECT REGISTRATION/ ADD/ DROP/ WITHDRAWAL DESCRIPTION WEEK Add Subject - (ONLINE – ECITIE & Academic Advisor Approval) Week 0 – 1 13 – 24 July 2020 Drop Subject - (ONLINE- ECITIE & Academic Advisor Approval) Week 1 – 4 20 July – 16 August 2020 Verifying Subject Registration - (ONLINE – ECITIE & Ac. SS Office) Correction of records only on: a) Wrong Subject Code b) Change Subject Group Week 3 – 4 3 – 16 August 2020 Week 2 – 4 27 July – 14 August 2020 After Week 4 – Penalized at minimum RM 50 for each request. Week 5 – 9 17 August – 25 Sept 2020 After Week 9 - Penalized at minimum RM 100 for each request. Week 10 onwards Subject Withdrawal - (MANUAL - FORM) Subject Pre-Registration – (ONLINE – ECITIE & Academic Advisor Approval) Week 5 – 9 17 August – 25 Sept 2020 11 Week 11 – 12 5 – 16 October 2020

FINAL EXAMINATION DESCRIPTION WEEK Draft of Final Examination Timetable released Week 10 Final Examination Timetable released Week 12 Revision Week 18 FINAL EXAMINATION Week 19 – 20 12

TOOLS 13

STUDENT PORTAL • Semester/ Subject Registration, Add/Drop, Timetable • Subject offered based on Program Structure • URR 15 th Edition January 2020 • Code of Conduct • System ECITIE Online -> portal. unikl. edu. my 14

STUDENT PORTAL YOUR NAME ID 15

POST REGISTRATION ACTIVITIES Login to Student Portal. unikl. edu. my Username: ID Password: IC Click ECITIE ONLINE ACADEMIC NEW STUDENTS Item 1 Update Student Profile Item 2, 3, 4 Student Declaration Click ECITIE ONLINE ACADEMIC PROFILE CONTACT INFO Click EDIT to Update Current Address Once completed, student can view the information and cannot make any amendment Item 5 Upload Registration Document (optional) UPDATE CURRENT ADDRESS Current address = where the student currently stay The address can be updated by the student if the address is changed

SAMPLE OF STUDENT PORTAL VIEW LAPTOP VIEW MOBILE PHONE VIEW 17

UNIKL STUDENT EMAIL SYSTEM YOUR NAME OFFICIAL COMMUNICATION YOUR ID 18

Uni. KL MICET VLE https: //vle. unikl. edu. my/ 19

ACADEMIC ADVISOR • Approve application request in ECITIE for add, drop subject/s. • Help students define and develop realistic educational career plans through schedule planning for each semester. Each student should have an up-to-date study plan through to graduation • Meet at least once each semester with continuing students to plan for the coming semester and to review/revise long range academic program schedules. • Monitor progress toward educational/career goals and meet at least once each semester to review the progress toward completing the proposed academic program and to discuss grades and other performance indicators. • Follow-up with the advisee on any report of unsatisfactory work (notice of class probation for poor attendance, notice of failing grades, incomplete grades from past semester(s), etc. ). Special attention should be paid to students who are placed on academic probation. 20

UNIVERSITY RULES & REGULATIONS (URR) 21

UNIVERSITY RULES & REGULATIONS HANDBOOK STUDENTS ARE MANDATORY TO ADHERE TO UNIVERSITY RULES & REGULATIONS

GRADE SYSTEM GPA & CGPA 23

UNIKL GRADE SYSTEM MARK GRADE POINT VALUE 80 – 100 75 – 79 70 – 74 65 – 69 60 – 64 A AB+ B B- 4. 00 3. 67 3. 33 3. 00 2. 67 55 – 59 50 – 54 45 – 49 40 - 44 0 - 39 C+ C CD F 2. 33 2. 00 1. 67 1. 00 0. 00 STATUS Pass Fail 24

UNIKL GRADE SYSTEM TOTAL MARKS 60% COURSE WORK 100% 40% FINAL EXAM 25

CALCULATING – GPA & CGPA • GPA (Grade Point Average): Semester Grade Point Credit Hour Calculated for that semester • CGPA (Cumulative Grade Point Average): Total Semester Grade Points for All Semesters Total Credit Calculated for All semesters 26

GPA CALCULATION : Grade Point Value Credit Point Value x Credit CLD 10703 A 4. 00 3 12. 00 WED 10402 B+ 3. 33 2 6. 66 WAD 10101 B+ 3. 33 1 3. 33 MPU 2313 4. 00 3 12. 00 3. 33 3 9. 99 12 43. 98 Subject A WQD 10103 B+ GPA = 43. 98 12 = 3. 67 27

CGPA CALCULATION AS BELOW : Sem 1 Subject Grade Point Value Credit Point Value x Credit 1. CLD 10703 A 4. 00 3 12. 00 2. WED 10402 B+ 3. 33 2 6. 66 3. WAD 10101 B+ 3. 33 1 3. 33 4. MPU 2313 A 4. 00 3 12. 00 5. WQD 10103 B+ 3. 33 3 9. 99 12 43. 98 Point Value Credit Point Value x Credit Sem 2 Subject Grade 1. CLD 10003 B 3. 00 3 9. 00 2. CLD 10502 B+ 3. 33 2 6. 66 3. CLD 10603 A 4. 00 3 12. 00 4. CLD 20102 B 3. 00 2 6. 00 5. MPU 2232 B 3. 00 2 6. 00 3. 49 12 GPA : 3. 31 28 CGPA = (43. 98 + 39. 66) 24

ACADEMIC STATUS 29

ACADEMIC STATUS ACADEMIC PERFORMANCE Good Standing (GS) CGPA ≥ 2. 00 Probation 1 (P 1) 1. 67 ≤ CGPA < 2. 00 Probation 2 (P 2) 1. 67 ≤ CGPA < 2. 00 after P 1 Failed and Out (FO) i. CGPA < 1. 67 ii. CGPA < 2. 00 after P 2 30

ACADEMIC STATUS Recommendation for Student who have attained GPA <1. 00 and with CGPA >1. 67: 1) Allow the student to continue study 2) Instruct the student to defer for one semester 3) Terminate the student’s study status

IMPLICATIONS OF PROBATION/F&O Ø MAXIMUM CREDITS CAN BE REGISTERED IS ONLY 12 CREDITS Ø LATE COMPLETION OF STUDY / GRADUATION Ø INCREASE FINANCIAL BURDEN

ACADEMIC OFFENCE

ACADEMIC OFFENCE 1. Academic Misconduct i. Plagiarism ii. Collusion iii. Fraud & Forgery iv. Abuse of Resources 2. Examination Misconduct - Examination Rules & Regulations 34

PENALTY Academic Misconduct (one or a combination of two or more) i. Reprimanding student in writing; ii. Redoing assessment with reduced marks; iii. Student’s work given 0 mark; iv. Reducing 50% marks for student subject work; v. Suspension for one semester; vi. Expulsion from the university

EXAMINATION MISCONDUCT For examination misconduct during examinations; if the student is found to have committed a breach of the examination rules and regulations, the student can be imposed with any of the following penalties: 1. Reprimand, or 2. Grade ‘F’ for that particular course, or 3. Grade ‘F’ for that particular course and suspension from the University for one semester (long semester), or 4. Expel from the University

IMPLICATIONS OF MISCONDUCT Ø MUST REPEAT THE FAILED SUBJECT Ø EXTRA PAYMENT OF FEE FOR THE FAILED SUBJECT – EXCLUSIVE IN THE MARA/PTPTN LOAN Ø LATE COMPLETION OF STUDY/ GRADUATION Ø TERMINATION OF STUDIES

AWARDS

DEAN’S LIST AWARD • Awarded to students with GPA >3. 50 and have not obtained less than C for any subjects in the current semester. • Students must have registered for a subject load of not less than 12 credit hours.

SPECIAL AWARDS DURING CONVOCATION Diploma & Bachelor Students with CGPA >3. 67 Chancellor Council Award President

FAQ Any unresolved issues? Refer to Ac. SS

THANK YOU