Welcome 10 th September 2013 Attendees New faces

Welcome 10 th September 2013

Attendees New faces Derbyshire Police MET Police North Wales Police West Mercia Police Warwickshire Police West Midlands Police MOI France Military Police Cheshire Police Gwent Police Policy Exchange Returning Apologies Avon and Somerset Inspector Daniel Inglis (Greater Manchester Police) Greater Manchester Police Cleveland Police Lincs Police Leics Police D&C Police MOD Home Office (borders) Beds Police Inspector Robert Able (Hampshire Police) Thames Valley Police

Agenda 10: 00 – BWVSG - How to execute a successful BWV 10: 10 program in your organisation Alasdair Field, CEO Reveal Media 10: 10 – Video showcase of 10: 40 best uses of BWV Sgt Stuart Murrell, MET Police 10: 40 – Staffordshire – 11: 10 The role of a project manager 1. Chief Inspector Neil Hulme, Staffordshire Police 2. Patricia Rich, Project Manager, technology services 11: 10 – Break - tea and coffee 11: 40 – Home Office, Immigration Enforcement. 12: 10 Cleaven Faulkner 1: 10 – 1: 25 Police and Crime Commissioner’s view PCC Matthew Ellis, Staffordshire Police Staffordshire’s PCC view on BWV as part of the PCC’s strategy. 1: 25 – Close Experience from American Experiment Darren Henstock, West Midlands Community Justice CPS – use of evidence Mark Paul, CPS (West Midlands and Staffordshire) Future of BWV as primary evidence Staffordshire policy and evidence handling process. Peter Hall, Superintendent Head of Justice Services.

Video Showcase Best uses of BWV Sgt Stuart Murrell – MET Police 11/28/2020 Body worn video - Steering Gp Sept 2013 5

Body Worn Video The role of a project manager Neil Hulme – Ch Insp Staffordshire Police Tricia Rich – ICT Project Manager 11/28/2020 Body worn video - Steering Gp Sept 2013 6

Body Worn Video Local Policing perspective on a managed project 11/28/2020 Body worn video - Steering Gp Sept 2013 7

This is where we were…. • • Two different cameras Localised approach Broken equipment Undefined approach to support – resulting in a lack of trust and confidence in the equipment 11/28/2020 Body worn video - Steering Gp Sept 2013 8

Let’s just get a few more cameras… • In reality, this meant – Too much technical change – Too much ground to cover across the whole county – Not enough, or the right people, to do all the doing 11/28/2020 Body worn video - Steering Gp Sept 2013 9

… hmmm, let’s get a project manager • Small operational team needed some dedicated support – Provide some structure – Provide technical to business translation – Herd the cats 11/28/2020 Body worn video - Steering Gp Sept 2013 10

Was it worth having a project manager? • • Resilience Assurance Sounding board Support 11/28/2020 Body worn video - Steering Gp Sept 2013 11

Body Worn Video The project manager’s perspective of a managed project 11/28/2020 Body worn video - Steering Gp Sept 2013 12

Is this your experience of a managed project ? 11/28/2020 Body worn video - Steering Gp Sept 2013 13

This is how it should be… 11/28/2020 Body worn video - Steering Gp Sept 2013 14

Ingredients of a managed project • A (competent and trained ) project manager • A business objective which is specific, measurable and achievable • Clear identification of all key stakeholders and their buy in • An agreed plan to achieve the business objective • Review and measurement of delivery against the plan • Review of the realisation of the business benefit 11/28/2020 Body worn video - Steering Gp Sept 2013 15

The BWV project products 1. Governance • Included business case, project brief, work package structure, highlight reports , project plan, risks and issues logs • The governance provides • • 11/28/2020 A definition of scope Capture and management of risks and issues Details of the tasks and responsibilities of both ICT and business Defines the plan to achieve the business objective Body worn video - Steering Gp Sept 2013 16

WP 4 Pilot and roll out Accountable Project manager Start up Initiate 12. 12 Description Implement 02. 13 Closure 04. 14 05. 14 Management of the pilot site and subsequent roll out 1. Products 2. 3. 4. Identify and plan scope and timing of pilot 1. Deploy cameras 2. Desktop software installation 3. Training and awareness 4. Implement draft processes 5. Draft support processes Pilot review 1. Communications and awareness plans 2. Modify policy and process 3. Modify support process Implement deployment method wp 1 for cameras across other LPTS 1. Communication rolled out 2. Training deployed for hardware, software and processes 3. Devices deployed Handover to live Responsible Neil Hulme, Roger Craig, Stuart Crowe, LPT Commanders, LPT SPOCS, Phil Davies, Tricia Rich Consulted Sarah Woods, Paul Evans, Chris Bowen, Sharon Athwal, Performance assessment Corporate comms, Peter Hall, Supplier, ACC Blazeby, PCC 11/28/2020 Body worn video - Steering Gp Sept 2013 17

The BWV project products 2. Processes • For each work package the required processes are identified, agreed and documented using working groups and work shops • Processes are published in the policy database or via IT policy library • eg ITIL processes • Processes provide clear definitions of what, when and who, so that when the project is completed Business as Usual can proceed seamlessly 11/28/2020 Body worn video - Steering Gp Sept 2013 18

Draft Process 11/28/2020 Body worn video - Steering Gp Sept 2013 19

The BWV project products 3. Collaboration & Communication • • • Involve subject matter experts from every area of organisational support and operations Make sure all stakeholders are engaged with regularly, with no surprises Make sure any risks and issues are addressed and managed by the senior stakeholders – • The project manager’s role is to collate and assess issues and risks but not make the decisions Collaboration ensures : – – That all the knowledge is at the disposal of the project That overlaps and resource bottlenecks are surfaced and managed That as far as possible everyone is in the picture, in a way relevant to their role That there is group ownership, not a single hero 11/28/2020 Body worn video - Steering Gp Sept 2013 20

Engagement model IT technical teams Reveal Project review Senior Management Support teams CPS 11/28/2020 Other forces Operational teams Home Office Body worn video - Steering Gp Sept 2013 21

Break Back at 11. 40 11/28/2020 Body worn video - Steering Gp Sept 2013 22