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Webinar will begin shortly Issues with Audio? You will be in Listen Only Mode – However, if you are unable to hear the presenter, please send us a chat message on the right side Control Panel. Our panelists will be happy to help. Have a Question? For all questions throughout the webinar, we ask that you type your question in the ‘Questions’ textbox on your Go. To. Webinar Control Panel. TO USE YOUR COMPUTER’S AUDIO When the webinar begins, you will be connected to audio using your computer’s microphone and speakers (Vo. IP). A headset is recommended. OR TO USE YOUR TELEPHONE: If you prefer to use your phone, you must select “Use Telephone” after joining the webinar and call in using the numbers below: United States: +1 (415) 930 -5229 Access Code: 510 -202 -719 Audio Pin: shown after joining webinar

TRAVEL – THE UWS WAY June 23 -25, 2020

Who Is Travel Incorporated? Client Centric Innovators in Business Travel SAP Concur’s Chosen Partner Travel Consultation Experts Balancing Your Culture and Cost Savings Objectives In-House Technology Development Best TMC for SAP Concur Optimization Best Government Travel Practices, Benchmarking, & Industry Expertise 40 Years Delivering Results 2020 Top 10 Travel Technology Companies/CIO Magazine #1 Elite Partner in Online Adoption Top 20 TMC $1 B in Annual Sales |3

Understanding Your Culture, Unique Needs and Company Goals Analyzing & Quantifying Opportunities Evaluating and Recommending Cost Recovery Initiatives Developing and Implementing Action Plans Molly Berger Account Manager Measuring Performance Reviewing & Improving Your Program |4

What is an Administrative Group? • Process that was created to allow a host department to easily manage all department specific travel needs for students, guests or employees. ü Allows travelers to work directly with the agency to book flights ü Admin Group Payment options • Department’s University Purchasing Card – card will be securely stored in the Travel Inc system • Individual bill - each traveler would provide a personal credit card at the time of booking • Group Administrator can establish defined rules/parameters for their specific group ü Approval requirements ü Payment set up (department p-card or individual pay) ü Ticket cost maximums ü Specific date/time parameters per traveler (if known) ü Employees may want to create multiple administrative groups to have different rules/parameters • For example one administrative group to have all travel “requires approval” before ticketing, another group for “no approvals needed”, and another for “individual bill” where travelers must pay for their own travel 5

What is an Administrative Group? • Once established, group can remain open indefinitely ü Reviewed annually for accuracy (admin details, parameters and credit card data) ü No minimum number of travelers • Administration Groups can be used for specific events/meetings OR for ongoing department travel needs. ü Travelers DO NOT have to be traveling together. Each trip can be different dates/destinations. • More information about Administrative Groups can be found on the UW Travel. WIse Group Travel page. 6

Administrative Group Best Practices • It is highly encouraged that each Admin Group have a back-up approver. • Contact Travel Incorporated if anything changes with your group ü New approver/new administrator/new back-up ü New credit card ü Updated credit card expiration date • It is recommended that the group admin provides the agency with a phone number/email address that can be reached on weekends/after-hours, in case of an emergency. • Group Admins are expected to respond to approval requests within 24 hours. Airfare can not be guaranteed until the ticket is purchased. Delays can and will cause airfares to go up. 7

Current State – Travel Incorporated • All existing Admin Groups have transferred to Travel Incorporated and will not need to be reestablished. • Travel Inc will continue our Admin Group process with some exciting enhancements & automation (they will share shortly). • In the future state with Travel Inc. non-profiled travelers will not be allowed to call in on their own to book travel outside of the Administrative Group process. • If a department or arranger does not set up an Admin Group, they will be required to book on behalf of their guests/students either in Concur (as a guest) or by calling TI and working directly with the Consultant Team. 8

Admin Group 1. Program Setup 2. Registration Link 3. Approval Itin Email 4. Ticketing |9

Admin Group Flow Chart | 10

QUESTIONS? www. travelinc. com