Webbased School Administration and Management System Web SAMS

Web-based School Administration and Management System (Web. SAMS) 1 Introduction of transmitting TSA Student Data file via Web. SAMS

HKEAA HKDSE HKALE/HKCEE TSA Three functions: 1. Maintain Student Data 2. Report 3. Data Communication 2 HKEAA – TSA

Web. SAMS Student Module Security Module HKEAA’s BCA system 3 Relevant Student Data Access Right TSA Function Parameter File CDS Student Data File

Workflow to submit TSA Student Data file via CDS in Web. SAMS CDS > Incoming Message Decrypt the parameter file, “TSA parameter file for primary school” 2. HKEAA > TSA > Data Communication > Process Incoming Data Import parameter file, “TSA parameter file for primary school” 3. HKEAA > TSA > Maintain Student Data Maintain the student data and save 4. HKEAA > TSA > Data Communication > Prepare Outgoing Data Prepare the TSA Student Data file and check the report. If there is no problem, confirm the TSA Student Data file. 5. CDS > Outgoing Message > Maintain Message Encrypt and send the TSA Student Data file 1. 4 V 1. 13 Slide 4

CDS Incoming Message FIRST STEP 5

CDS > Incoming Message 6 Click the TSA Parameter file

CDS > Incoming Message 7 Press “Decrypt” button Enter School Key and Press “Decrypt” button

CDS > Incoming Message Each parameter file is imported for each school level and school session. In case, the school is a through-train school with “AM” and “PM” sessions operated, it has to import three parameter files (i. e. “A. M. Primary school parameter file”, “P. M. Primary school parameter file” and “Secondary school parameter file”).

CDS > Incoming Message 9

[S-HKE 038 -01] HKEAA > TSA > Data Communication > Process Incoming Data Choose Parameter File Press Import 10

[S-HKE 038 -01] HKEAA > TSA > Data Communication > Process Incoming Data 11

E-52147: TSA parameter file(s) has / have not yet been imported. For schools with different school levels and/or school sessions, importing ALL relevant TSA parameter files are required.

E-52148: The submission period of student data file of Primary (AM/PM) has not started yet or has already expired. 13

Maintain Student Data START 14

HKEAA > TSA > Maintain Student Data 15

HKEAA > TSA > Maintain Student Data. . . show matching result 16

HKEAA > TSA > Maintain Student Data 17

HKEAA > TSA > Maintain Student Data 18

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Change by Batch 20

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Data Communication – Prepare Outgoing Data CONTINUE 22

Prepare Outgoing Data Click the radio button and Press “Prepare” button 23 HKEAA – TSA – Data Communication

… Prepare Outgoing Data 24 Select the searching criteria and press “Search” button HKEAA – TSA – Data Communication

… Prepare Outgoing Data 25 Select student data to be prepared and press “Prepare” button HKEAA – TSA – Data Communication

… Prepare Outgoing Data Rectify errors according to the report 26

… Prepare Outgoing Data 27 If there is no error, the TSA student data file will be prepared for preview. HKEAA – TSA – Data Communication

Report Sample 28

… Prepare Outgoing Data 29 Press “Un-prepare” button if user would like to modify the TSA student data file. HKEAA – TSA – Data Communication

… Prepare Outgoing Data Press “Confirm” button if the TSA student data file is correct. 30 HKEAA – TSA – Data Communication

… Prepare Outgoing Data 31 The status will change to “Confirmed”. HKEAA – TSA – Data Communication

Confirmed Outgoing Data The student data file is ready to be sent out via CDS. 32 HKEAA – TSA – Data Communication

CDS > Outgoing Message CONTINUE 33

CDS > Outgoing Message > Maintain Message Click the TSA Student Data File 34

CDS > Outgoing Message > Maintain Message Press “Encrypt” button 35

CDS > Outgoing Message > Maintain Message Enter School Key and Press “Encrypt” button 36

CDS > Outgoing Message > Maintain Message 37

CDS > Transmission > Ad hoc Transmission For Instant transmission: Go to CDS > Transmission > Ad hoc Transmission and press “Start” button 38

CDS > Outgoing Message > Maintain Message Change to “Sent” status 39

CDS > Outgoing Message > Maintain Message Change to “Received” status 40

Report CONTINUE 41

Report Choose English or Chinese Version 42

… Report 43 HKEAA – TSA – Report Select print criteria and press “Preview & Print” button

Report Sample 44

References 45

47 http: //cdr. websams. edb. gov. hk

Thank You 48