WEBBASED DEAL LOG DATABASE PROJECT REVIEW Presented to

WEB-BASED DEAL LOG DATABASE PROJECT REVIEW Presented to SHEPHERD VENTURES By Sylvia Szubrycht

Company overview § Shepherd Ventures – a San Diego VC firm § Investing in growth companies: - located in Southern California - that need first or later stage of funding - Life Sciences or Information Technology - must have working product or prototype - must be referred

Current Situation § Receives an average of 200 proposals monthly § Proposals must be prescreened for recommendation and logged into the database by an Investment Analyst § Currently using Microsoft Access Database § Database controlled by Analyst only (no LAN) § Nobody else has remote access to the database § Manual Logging process takes 20 hours monthly

Problem Statement § Current deal log database is not effective because: - Analyst prioritizes analysis and due diligence - Backlogs do not allow accurate, timely reporting - Partners are too busy to forward BP to Analyst - Partners have no access to database to make sure that the company has not been reviewed yet by another partner

Project Objectives Create a web-based Deal Log application with SQL backend that will: § Provide real time deal flow tracking, searching, monitoring and reporting § Be accessible to authenticated Shepherd users § Improve effectiveness and accuracy § Integrate historical Microsoft Access data § Improve efficiency by automating manual procedures

Cost/Benefit § Efficient/Effective identification of qualified companies § Eliminate opportunity cost of Analyst’s work § Remove backlogs – accurate reporting for LPs § Real time data – everybody SV can access at anytime § Eliminate costs associated with duplication of analysis

Feasibility § Technical: My. SQL free database, Microsoft data converted into SQL no problem § Operational: SV will use it if made to requirements § Economic: Analyst’s time cost 240 h x $45 = $10, 800 Software Developer Number of hours 120 Cost per hour $80 $9, 200 Investment Analyst 2 $45 $90 Shepherd Ventures Partner 3 $96 $288 Total Cost $9, 578

Requirements Analysis § Online questionnaire to be filled out by a company - form available on a company’s website § Info analyzed by program, flag opportunities by qualify/disqualify for automatic rejection or review § System sends updates to Analyst § Database will categorize by stage, location, sector § Searching, reporting, charting features, & statistical info § Easy to operate, fast, updatable for future enhancements

Measures of Success criteria: § To be completed on time (120 hrs or 3 weeks) § To be functional without errors Project will be considered failure if criteria are not met

Design/Development/Testing Implementation & Training § § § § § Functionality Blue Print PHP language codes User interface screens Presentation of beta version for SV review/adjustments Final Testing/Debugging Installation on a server Launching online Delivery of documentation of operational aspects Training SV staff

Conclusion § § One time cost $9, 578 Payback less than 11 months (current cost $10, 800 annually) Completion: max 3 weeks Project objectives achieved – backlogs, reporting, remote searching, prescreening process shortened § Improved efficiency and effectiveness of deal log process § Maintenance & hosting costs - additional $15/month KEY DELIVERABLES: § Beta version of deal log functionality by 2 nd week (or 85 hrs) § Delivery and installation of software by 3 rd week (or 120 th hrs) § Documentation to be delivered at the time of training