Web Community Manager Site Administrator Part 1 Todays

Web Community Manager Site Administrator Part 1 Today’s Trainer: Melissa Mertz

At the end of today’s hands-on workshop you will be able to: • Identify the structure of the Web Community Manager. • Begin completing the Administrative tasks that need to be undertaken in setting up your website. • Understand how to establish and manage Users & Groups. • Configure your global assets via the Configuration Menus. 2

This file cabinet represents your site/sub-site. Within each Channel (DRAWER) is one or more folders or SECTIONS. Each CHANNEL is like a DRAWER containing similar information. Within each Section (folder) are the PAGES of information about that section. 3

Editorial Privileges SITE DIRECTOR Channel Director Section Editor Homepage Editor Section Editor SUBSITE DIRECTOR Channel Director Section Editor Homepage Editor Channel Director Section Editor Homepage Editor Section Editor 4

Page structure Page Layout • The way in which the columns are arranged on a page is called the Page Layout. You can have one, two or three column layouts as well as layouts with a left or right side-bar. Columns • You place your apps into the columns of a page layout. You can place one or more apps in a column. Many of our default pages are configured to be one column. Site Shortcuts App Content App Column. App 1 Column 2 Content Upcoming Events Apps • Apps are the content building blocks of any WCM page. You can have one or more apps on a page. You can edit your apps as well as share them with other editors. The Content App and Calendar App are just part of the app library available to you. 5

Activity : Edit An Account 6

Group Categories and Group Names District High School Middle School Elementary School Webmasters Administration HS Administration MS Administration Elem Administration All Teachers HS Teachers MS Teachers Elem Teachers All Staff HS Staff MS Staff Elem Staff Human Resources Math Dept. Red Team 3 rd Grade 7

Activity: Create A Group Category Commonly a category for each building. 8

Activity: Create A User Group Sample Groups: • Washington Elementary School Webmasters • Mrs. Smith 3 rd grade students 9

Activity: Assign User(s) to Group 1 2 3 10

What is a Passport? A set of Administrative privileges assigned to users. DOES NOT effect Editing Privileges. User Management Passport: Section Assets Passport: Calendar Assets Passport: Includes the privileges of managing all Users & Groups functionality. Includes the privileges of creating and maintaining Editor Layouts and Section Configurations. Includes the privilege of creating the calendar categories and collections. 11

Activity : Update a Subsite General Tab 12

Activity : Update a Subsite Contact Tab 13

Activity : Create A New Channel Name 14

Activity : Create a Page Type 15

Activity: Create a Section Configuration 1 2 3 4 16

Activity : Create a Calendar Event Category 17

Calendar Collections Group calendars from sites, channels, and sections can be placed into Collections allow all calendar events from one calendar to be shared to other calendars. Collection Examples: • • • All School Calendars Elementary School Calendars Feeder Pattern/Cluster Schools Athletic Team Calendars 12 th Grade Teacher Calendars 18

Calendar Collections: Top-Down District Calendar (Site) School Calendar (Subsite) Teacher(s) Calendar (Sections)

Calendar Collections: Bottom-Up District Calendar (Site) Requires Event Approval School Calendar (Subsite) Requires Event Approval Teacher(s) Calendar (Sections)

In today’s workshop our focus was to help you: • Identifying the structure of the Web Community Manager. • Beginning to completing the Administrative tasks that need to be undertaken in setting up your website. • Understanding how to establish and manage Users & Groups. • Configuring your global assets via the Configuration Menus. 21

We hope you’ve enjoyed today’s Workshop. Let us know how we’re doing! https: //cerc. blackboard. com/trainingfeedback 22