WATrac Washingtons Healthcare Incident Management System Meeting Agenda

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WATrac: Washington’s Healthcare Incident Management System

WATrac: Washington’s Healthcare Incident Management System

Meeting Agenda • History & Overview • Product Demo • Implementation Process Overview •

Meeting Agenda • History & Overview • Product Demo • Implementation Process Overview • Questions/Next Steps

A Coordinated Healthcare Response • Needs: – Communications Coordination – Information Management – Situational

A Coordinated Healthcare Response • Needs: – Communications Coordination – Information Management – Situational Awareness – Resource & Pharmaceutical Tracking – Alerting Capabilities for Response Partners • Solution: WATrac

What is WATrac? • WATrac is an Incident Management system designed to support health

What is WATrac? • WATrac is an Incident Management system designed to support health and medical response throughout Washington State • Web-based Application – Vendor: Imagetrend (Minneapolis, MN) – Remote Hosted (Minneapolis & Chicago) – Unlimited Logins – HIPAA Compliant

Whatcom San Juan Skagit Island Clallam Okanogan 1 2 Grays Harbor Kitsap King Mason

Whatcom San Juan Skagit Island Clallam Okanogan 1 2 Grays Harbor Kitsap King Mason 3 Pacific 6 Stevens Chelan 9 Douglas Spokane Lincoln Grant Pierce Thurston 5 Adams Kittitas Franklin Lewis Yakima Wahkiakum Ferry 7 Snohomish Jefferson Pend Oreille Cowlitz Clark Skamania 4 8 Whitman Garfield Columbia Benton Walla Asotin Klickitat Counties Using WATrac – March 2009

Statewide Implementation • Contract between PHSKC and DOH – Barbara Andrews, Statewide Implementation Manager

Statewide Implementation • Contract between PHSKC and DOH – Barbara Andrews, Statewide Implementation Manager – Que Mathis, Staff Assistant – Allison Schletzbaum, Project & Technical Guidance – Margaret Hansen, DOH contact • WATrac Users Group – Four representatives from hospitals, local public health, EMS – Statewide members – Guide future implementation of WATrac

Phase 1 – Current Usage • Emergency Department Diversion Status • Hospital Bed Availability

Phase 1 – Current Usage • Emergency Department Diversion Status • Hospital Bed Availability

Tracking ED Status

Tracking ED Status

Bed Tracking

Bed Tracking

Regional Status

Regional Status

WATrac During an Emergency Event • Keep in touch with healthcare partners • Automatic

WATrac During an Emergency Event • Keep in touch with healthcare partners • Automatic bed counts statewide • Resource matching • On-line chat and conferencing for real-time communication • Public portal for reuniting families

Event Alerting

Event Alerting

Reporting & Exporting

Reporting & Exporting

Resource & Pharmaceutical Tracking

Resource & Pharmaceutical Tracking

Knowledgebase

Knowledgebase

Command Center

Command Center

Configuration Process • Meeting configuration decisions • Software configured based on group’s decisions •

Configuration Process • Meeting configuration decisions • Software configured based on group’s decisions • Training on product • Practice data entry • System goes live for your healthcare sector

QUESTIONS?

QUESTIONS?

Contact Information • Barbara Andrews – barbara. andrews@kingcounty. gov – 206 -263 -8718 •

Contact Information • Barbara Andrews – barbara. andrews@kingcounty. gov – 206 -263 -8718 • Allison Schletzbaum – allison. schletzbaum@kingcounty. gov – 206 -263 -8720 • Margaret Hansen – margaret. hansen@doh. wa. gov – 360 -236 -4026