Washington Headquarters Services Office of Small Business Programs

Washington Headquarters Services Office of Small Business Programs Procure. Con November 7, 2019 Mr. Mark Gazillo, Director OSBP 1

Agenda • • • Welcome Mission WHS Customers Products/Services Doing Business with WHS Understanding the Acquisition Process Current contracting sources Understand the Security Clearance Process Questions 2

WHS – OSBP Team Mr. Mark Gazillo, Director, WHS OSBP Ms. Janique Hudson, Small Business Professional Ms. Tequilla Wheeler, Small Business Professional 3

Mission The Washington Headquarters Services (WHS) Office of Small Business Programs (OSBP) serves as the principal advisor to the Director of WHS on all matters related to small business and provides leadership and guidance to WHS and its customers. OSBP seeks to identify opportunities for small businesses to maximize their participation in WHS acquisitions. 4

WHS Customers Washington Headquarters Services- Directorates (Internal customers) • Executive Services Directorate (ESD) • Facilities Services Directorate (FSD) • Financial Management Directorate (FMD) • Joint Service Provider (JSP) • Office of General Council (OGC) • History and Library Directorate (HLD) • Human Resources Directorate (HRD) 5

WHS Customers Washington Headquarters Services (External customers) • Office of the Secretary of Defense (OSD) • General Counsel of the Department of Defense • Do. D Office of the Inspector General (Do. DIG) • Under Secretary of Defense – Acquisition and Sustainment *formerly Acquisition, Technology & Logistics (AT&L) – Research and Engineering • Chief Management Office (CMO) • Offices Supporting the Secretary of Defense including: • Defense Acquisition University (DAU) • Defense Pricing and Contracting *formerly DPAP • Defense Security Cooperation Agency (DSCA) 6

Products/Services Procured • Information Technology Services- NAICS 511210, 541519, 541611 • Security Guard Services- NAICS 561612 • Force Protection Equipment and Supplies- NAICS 315240, 453998, 922120 • Construction- NAICS 236210 • Facilities Maintenance- NAICS 561210 • Studies and Analysis in a variety of disciplines, NAICS 541611 • Training- NAICS 611430 • Legal Support Services- NAICS 541199 • Financial Management Services, NAICS 541611 • Transportation Services, NAICS 485510 • Knowledge-Based Services, NAICS 541611 • Professional Scientific and Technical Services, NAICS 541690 • Administrative and Support, NAICS 561110 7

WHS- AD Enterprise Security & Services Division- ESSD Examples of items procured: • Computer software licenses/ renewal subscriptions • IT support for law enforcement and security • Wireless telecommunications services • Sign language interpreter • Tactical equipment 8

WHS- AD Enterprise Security & Services Division- ESSD Defense Security Cooperation Agency (DSCA) Branch Examples of items procured: • Lodging • Educational and Training Services • IT Support Services 9

WHS- AD Enterprise, Facilities & Construction Division- EFCD Examples of items procured: • Office furniture • Construction and renovation projects • OSHA approved uniforms and personal protection equipment • Landscaping • HVAC/AC 10

WHS- AD Enterprise Office of the Secretary of Defense Division - EOSD Examples of items procured: • Research and development • Administrative support • Public affairs • Conference support • Training and development • Studies and Analysis 11

WHS- AD Enterprise Acquisition and Sustainability (A&S) Division – EASD Examples of items procured: • Federally Funded Research & Development Centers (FFRDC) • Special studies • Conference support • Training and development 12

WHS- AD Enterprise Research and Engineering (R&E) Division- ERED Examples of items procured: • Advertise SBIR/STTR program white paper submissions • Advertise Rapid Innovation Fund (RIF) white paper submissions • IT Support Services • Studies and Analyis & Specilized Staffing 13

WHS- Acquisition Process Program/Requiring Office identifies a requirement or need • Performance Work Statement (PWS) completed • Independent Government Cost Estimate completed • Funding is secured 14

WHS- Acquisition Process, continued… • Prepare solicitation – RFP/RFQ • Receive offers -proposals/quotes • Evaluate offers, Negotiations & Award contract • Contract Administration, Modifications, Completion 15

WHS- Acquisition Process, continued… Subcontracting Plan vs. Small Business Participation Subcontracting Plan FAR 19. 702(a)(1) In negotiated acquisitions, each solicitation of offers to perform a contract that is expected to exceed $700, 000 ($1. 5 million for construction) and that has subcontracting possibilities, shall require the apparently successful offeror to submit an acceptable subcontracting plan. If the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the contracting officer within the time limit prescribed by the contracting officer, the offeror will be ineligible for award. FAR 19. 702(a)(3)(b) Subcontracting plans (see paragraphs (a)(1) and (2) of this section) are not required– (1) From small business concerns; 16

WHS- Acquisition Process, continued… Subcontracting Plan vs. Small Business Participation DFARS 215. 304(c)(i) In acquisitions that require use of the clause at FAR 52. 219 -9, Small Business Subcontracting Plan, other than those based on the lowest price technically acceptable source selection process (see FAR 15. 101 -2), the extent of participation of small businesses to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in performance of the contract shall be addressed in source selection. The contracting officer shall evaluate the extent to which offerors identify and commit to small business performance of the contract, whether as a joint venture, teaming arrangement, or subcontractor. (B) Proposals addressing the extent of small business performance shall be separate from subcontracting plans submitted pursuant to the clause at FAR 52. 219 -9 and shall be structured to allow for consideration of offers from small businesses. 17

WHS- Acquisition Process, continued… Small Business Participation Commitment Document (SBPCD) 18

WHS- Acquisition Process, continued… Small Business Participation Commitment Document (SBPCD) 19

WHS Strategic Sourcing Contracts & Blanket Purchase Agreements (BPAs) • Required as first use • Generally Procured off GSA Professional Services Schedules (BPAs) • List of Strategic Sourcing contracts will be provided • Understand educate yourself on “Best in Class” from OMPP memo 20

Understanding the Security Clearance Process • Many WHS requirements require a firm to have a Security Facility Clearance at time of proposal submission • WHS does not sponsor security clearances • For information contact Defense Counterintelligence and Security Agency information on Facility Clearances • https: //www. dcsa. mil 21

Where to find procurement opportunities • Federal Business Opportunities (www. fbo. gov) • Sources sought notices/Request for Information • Solicitations • General Services Administration (GSA) (www. gsa. gov) • e-Buy (services) • Advantage (commodities) • Office of Small Business Programs • www. whs. mil (forecast in the works) 22

Who do you need to meet with? • How do I get in front of the program office? • • Industry Days Respond to RFIs and Sources Sought Notices • Have you done your research on the agency? • Does your capability align with what they procure • Are you educated on the acquisition process? • Do you know contract types • Is your portfolio diverse • Are you only targeting only certain agencies • Do you have work in the commercial/private sector 23

Small Business Resources • Procurement Technical Assistance Program (PTAP) http: //www. dla. mil/HQ/Small. Business/PTAP. aspx • Assists with how to use FBO • Proposal writing tips • Assists with navigating through FPDS • Small Business Resource Centers • Free/low cost small business advice • Networking opportunities • Local Chamber of Commerce • Small Business Administration • Free/low cost seminars • Training 24

Suggestions and Insights • Complete Government 101 • Do your homework • Have three presentations ready at all times: • “Elevator Speech” • One page capability brief • Full capability presentation • Build relationships • Be patient • Respond to Sources Sought and Requests for Information 25

Questions? ? ? 26

Contact Information Mr. Mark Gazillo, Director WHS Office of Small Business Programs (703) 545 -0542 Ms. Janique Hudson Small Business Specialist (703) 545 -1806 Ms. Tequilla Wheeler Small Business Specialist (703) 545 -1667 WHS. OSBP@mail. mil 27