Warm Welcome to DIGITSIISc Please keep your video

Warm Welcome to DIGITS@IISc Please keep your video and microphones muted If you wish to ask any questions or make any comments, please type out in “Chat. ” Please identify yourself while you type out your question. The coordinator will be compiling all the questions and we will respond to the questions during Q&A Session. Use of headphones recommended for better voice quality Please look up the DIGITS website https: //digits. iisc. ac. in for various details and regular updates As per standard practice, the session will be recorded

DIGITS @ IISc DIGITS is the Office of Digital Campus and Information Technology Services DIGITS is IISc’s lively hub for digitalisation and offers IT and networking services; students are our most precious end users

Today’s Schedule TINA : Joy Kuri, Haresh Dagale, Rahul Nair Office 365: Srini Ananda Rao and Hemant Shah Microsoft Teams : Hemant Shah Google G Suite : Srini Ananda Rao Academics Management System: Amit Chakraborty and Robin Daniel Q&A: Please type out your questions in the Q&A Box and these will be responded to during this session

TINA, DIGITS @ IISc Telecom and Inter. Net Access (TINA) Prof Joy Kuri (TINA Chair), Dr. T V Prabhakar, Haresh Dagale, Rahul Nair, Suresh Babu, Seema Naik, Arulkarthi, Saqqauf, Madan Kumar, Raghavendra, and Manoj Nayak https: //digits. iisc. ac. in/tina

Connect to IISc Resources emailsupport@iisc. ac. in networksupport@iisc. ac. in

EMAIL ISSUES • IISc uses the cloud (Azure)-based email services from Microsoft • Undesired mails – Junk/spam – Nuisance, but not harmful – Phishing and impersonation – Intent to harm the user • Identifying impersonation mails – The display name may be familiar, but check the email address; often, the email address is something totally different – Never reply to such mails • Automatic identification of junk, phishing and impersonation mails: Learning algorithms • Misclassifications do happen – False positives lead to genuine mails being treated as Junk – Microsoft advises the mail should be sent as an attachment to specific addresses

Example of Impersonation Email

Example of SCAM Email

Example of Phishing Email • All emails regarding your Microsoft Office 365 Account: • Expiry • Password update • Additional information required • Upgrade Any account related information is always be sent from: • emailsupport @iisc. ac. in Exercise caution while replying to unknown addresses

Passwords – move away from “pass 123” • Passwords must be at least 8 (preferred 12) characters long, and must include at least one – Small and capital letter each – Number – Special character (!, #, $, %, & etc) • Passwords should never be close to a dictionary word, should not include birth dates, any other personal information • Please note that hackers use automated programs to guess users’ passwords – so make your password very strong • Changing your password: At most once a day • Self Service Password Reset (SSPR) link – https: //digits. iisc. ac. in/reset-office-365 -password/ https: //blog. servermania. com/how-to-choose-a-strong-password-with-examples/

Access to the IISc VPN After your email account is set up, it is time to set up your VPN access • • VPN allows you to securely connect to IISc Network and restricted services from anywhere • Cisco VPN server https: //digits. iisc. ac. in/iisc-vpn/ • The Cisco Any. Connect VPN client works very well – Open. VPN and other clients also work – Supported Operating Systems: Windows, Mac, Android, and Linux • How to login – Browse to https: //vpn. iisc. ac. in – Enter your email user-id and password • Upon first log in, the Any. Connect client will auto-download • Connect to VPN only when it is require i. e you need to access restricted IISc Services Logging in to VPN service is Mandatory if • You need to access the Academic Management System (AMS) , for example, course registration • You need to access e-journals that the IISc Library subscribes to

IISc VPN Login Screen

Connectivity Issues • 4 G/3 G mobile-based connectivity – If the signal strength is good the download rate available in 5 – 10 Mbps or better – Most video conferencing applications require only 1 – 2 Mbps • FTTH (Fibre-to-the-Home) or Broadband backhaul connection with Wi-Fi front-end – If you are sitting at a location where RSSI is -65 d. Bm or better, then your experience should be quite good

Office 365 Components - Outlook - One. Drive Word Excel Power. Point One. Note Share. Point Teams Sway Forms Microsoft Educator Center : https: //education. microsoft. com/enus/resource/4 c 0 c 02 c 0 Microsoft Teams university : https: //education. microsoft. com/enus/resource/3 dd 2 b 900 Microsoft Education Site : https: //www. microsoft. com/en-in/education - Univ. Credentials to Access all the services - Apps will work on various platforms (Win, Android, i. OS, etc. ) and devices (Laptop, tab, mobile, etc. ) - Policies to call out to use these services https: //digits. iisc. ac. in/wpcontent/uploads/2020/09/IISc_Email_First_Login. pdf https: //digits. iisc. ac. in/setup-multi-factor-authentication-mfa-for-office-365/ https: //digits. iisc. ac. in/wp-content/uploads/2020/09/Generate_App_Password. pdf https: //digits. iisc. ac. in/reset-office-365 -password/

O 365 – Virtual Classroom, Solution & Tools Value for students: • Work together with real-time coauthoring, autosaving, and easy sharing in your favorite web apps, Word, Power. Point, and Excel. • Stay on top of your email with Outlook for the web and a 50 GB mailbox. 1 • Leverage Microsoft Teams, your digital hub that integrates the conversations, calls, content, and apps your school needs to be more collaborative and engaged. • Improve learning outcomes with built-in accessibility features and Learning Tools that support reading, writing, math, and communication. • Keep organized with One. Note, your digital notebook. • Stay connected with Class Teams and One. Notebooks. • Take authentic assessments with Forms. • Enable digital storytelling with Sway. • Never run out of space with 1 TB personal cloud storage. 2

Phishing & Spam Mails (Caution)

Phishing & Spam Mails (Caution)

Phishing & Spam Mails (Caution)

Phishing & Spam Mails (Caution)

Office 365 - Education

Work together in a single hub Collaborate in a hub for teamwork built for the way that teachers, students, and staff really work Stay connected with teachers in personal learning communities to share best practices for teaching and learning Easily share information with staff on school -wide initiatives and professional development plans Come together in a team for any teambased or project-based activity, like school student groups or events

Create collaborative classrooms

Save time and eliminate handouts One. Note Class Notebook

Campus Bulletin • General information dissemination: Log on to the campus intranet on https: //intranet. iisc. ac. in • Information is available under various categories: – Conferences – Course Announcements – Examinations – Lectures – Thesis Colloquia – Sports – Culture

Office 365 Cloud-Based Microsoft Office 365 software allows you to set up a modern enterprise with reduced cost. Office 365 includes all the amenities necessary for efficient productivity, such as e-mail, Communicator, Excel, Word, and Power. Point, on a collaborative mobile platform. These features can be accessed using smartphones, such as Apple, Android, and Blackberry, or any handheld devices. Office 365 also supports the web-based access to most of its features, enabling users to work from any location. This paves way for a productive workforce. Built using the Microsoft Security Development Lifecycle, the MS Office 365 cloud software suite offers a secured work environment. Office 365 secures your data centers and servers with proper secure access and effectively prevents all malicious activities. The Microsoft Office cloud-based software possesses built-in antivirus and advanced encryption to protect user assets from external threats. https: //support. microsoft. com/en-us/training

Office 365

Introduction to G Suite https: //digits. iisc. ac. in/wp-content/uploads/2020/09/GSuite-Writeup. pdf Important Modules: - Google Meet - Google Drive - Google Calendar - Google Groups - G Mail Meet: Helps team stay securely connected with enterprise-grade video conferencing built on Google’s robust and secure global infrastructure. Meet is included with G Suite, G Suite Essentials, and G Suite for Education. Join meetings directly from a Calendar event, an email invite, or directly from Gmail. All of the event details are right there when you need them, whether you’re joining from a computer, phone, or conference room. Helpful features like live captions, low-light mode, and noise cancellation make meetings more productive.

Introduction to G Suite https: //digits. iisc. ac. in/wp-content/uploads/2020/09/GSuite-Writeup. pdf Drive & Docs: Google Drive encompasses Google Docs, Google Sheets, and Google Slides, which are a part of an office suite that permits collaborative editing of documents, spreadsheets, presentations, drawings, forms, and more. Files created and edited through the office suite are saved in Google Drive. This provides easy and secure access to all of your content through which you can easily Store, share, and collaborate on files and folders from any mobile device, tablet or Computer. Calendar: Google Calendar is a time-management and scheduling calendar service developed by Google. Use the Calendar App to create/modify events, share invites with co-workers, share Calendars etc. Groups: Google Groups for Business is a G Suite core service. The administrator, controls your organization's settings for this service in the Google Admin console. Groups for Business settings and your G Suite license type determine what your organization can do in the Google Groups interface (groups. google. com).

WARM WELCOME TO DIGITS @ IISc Academic Management System (AMS) An overview of the Key AMS processes 28 -Sep-2020

WARM WELCOME TO DIGITS @ IISc Topics 1 What is AMS and how to login to AMS ? 2 Course Registration Process How does a student register the courses ? 3 Approval Process of the registered/dropped courses 4 Student’s Feedback on courses and Instructors 5 6 Scholarship Payment

WARM WELCOME TO DIGITS @ IISc 1 What is AMS ? Academic Management System is a custom application for IISc through which academic events such as course registration, dropping, grading, approvals, transcript etc. are managed How to login to AMS ? v URL for Academic Management System (AMS) http: //acadserver. admin. iisc. ac. in/course/ v All the users should use their individual IISc (Active Directory) Email IDs and passwords to login to the Academic Management System (AMS). v This is a Single Sign-On (SSO) facility and gets the User email Id authenticated online from the Active Directory of the Institute.

WARM WELCOME TO DIGITS @ IISc 2 Course Registration Process v Course Registration is a process where students can log in to AMS and register for the set of courses of their choice for that year and session before a set deadline. v Mandatory and Non-Mandatory courses are defined in the academic structure for a term and the program whereas for other program in the same term it is a non-mandatory course. v Certain courses are mandatory which are called as core-courses and other courses are softcore courses which are non-mandatory and can be opted by any student. v For Bachelor students, from 1 st to 3 rd semester all courses defined by IISc are mandatory courses and he/she cannot register any elective course, whereas from 4 th to 7 th semester student can opt elective courses. Project registration is mandatory for final semester student. Students’ Orientation - DIGITS

WARM WELCOME TO DIGITS @ IISc 2 Course Registration Process (Contd…) v Research students can opt for courses as RTP or Non-RTP or Audit. The credits of the Audit course will not be calculated in GPA. v However, if the same course is taken as RTP or Non-RTP, its credits will be calculated in GPA v Project is booked in final (3 rd & 4 th) semesters) to enable a student meet the required credits. Grading of the project is done only once in the final semester. v Minimum and maximum Credit requirement will be defined for each session. v The list of courses booked by the student will be available on student portal and on Students’the Orientation - DIGITS instructor portal, instructor will be able to see list of students who have booked course

WARM WELCOME TO DIGITS @ IISc 3 How does a student register the courses ? a. Go to Menu b. Navigate to Registration Course c. Select courses and click on Submit Course Dropping v Students can also drop the course or change Credit to Audit. v There are two deadlines of dropping the course, if a student drops before the first deadline then course will be dropped without any mention of that course in Transcripts and ERR v If a student drops after first deadline and before second deadline the course name will appear as Withdrawal (W status) in the transcript. (Refer User Manual for more details)

WARM WELCOME TO DIGITS @ IISc 4 Approval Process of the registered/dropped courses v PG Programs [MTech, MDes, MMgmt, MTech(Research), Ph. D]: Advisor [Courses are deemed approved by Advisor, unless rejected. ] || Instructor [Approve/reject courses] || DCC [Courses are deemed approved by Advisor, unless rejected. ] v UG Program: Co-Ordinator [Approve/Reject courses. Approved courses forwarded to Instructors for approval] Instructor [Approve/Reject courses. Approved courses forwarded to UG Dean for approval] Dean (UG) [Approve/Reject courses. This is final stage of approval] (Refer User Manual for more details)

WARM WELCOME TO DIGITS @ IISc 5 Student’s Feedback on courses and Instructors Submit feedback on the course and the Instructors at the end of the session URL : https: //coursefeedback. iisc. ac. in/ v At the top, there is a drop-down list of all the courses the student has registered. v The student is expected to provide feedback on all the courses that he/she has registered. v v After selecting a course the student can proceed to fill out the "course feedback" by choosing one option against the set of questions Likewise, the student can proceed to fill out the “Instructor feedback" by choosing one option against the set of questions and finally submit the combined feedback.

WARM WELCOME TO DIGITS @ IISc 6 Scholarship Payment v For M. Tech/M. Des /M. Tech (Research) Program, a fixed amount Scholarship is paid for 2 Years by MHRD based on GATE score. This is known as MHRD fellowship [Institute Fellowship] v For M. Mgmt Program, there is no provision of scholarship payment v When a student applies for a scholarship, it is approved for one year only. v Extension of scholarship will be approved by research supervisor and DCC. v v v Enhanced scholarship is distributed from the date of the comprehensive examination or after 2 years whichever date is later. Students who are getting DBT from external agencies need to upload the progress reports through the student portal, which need to be approved by the research supervisor and DCC. Students need to apply for change in scholarship agency (if any) which will go for approval and post approval it will be stored in the master data.

WARM WELCOME TO DIGITS @ IISc 6 Scholarship Payment (Contd…) v For UG Program, Scholarship for UG is paid for 4 years. v If student extends his/her course to 5 year to Master degree then scholarship will be paid for 5 years. v There are 3 types of Scholarship for UG Students: 1) KVPY (Fixed amount of Rs. 5000 per month is transferred for all years) 2) Inspire (Fixed amount of Rs. 4000 per month is transferred for all years) and 3) Institute Fellowship (Fixed amount of Rs. 4000 per month will be transferred for all years) – Institute fellowship is given by MHRD

WARM WELCOME TO DIGITS @ IISc Thank You

DIGITS – Important Contact Info support. digits@iisc. ac. in – DIGITS Support Team emailsupport@iisc. ac. in – Email Support Team networksupport@iisc. ac. in – Network Support Team support. onlineinitiatives@iisc. ac. in – Support for Online Initiatives (Teams, Gsuite etc. ) sapsupport@iisc. ac. in – Support for SAP (SLc. M, not Live yet) coursereg. support@iisc. ac. in – AMS Course Registration Issues Important Phone Number: 2293 3006 (Extn. 3006) – DIGITS OFFICE Again, A Warm Welcome to IISc – Here’s wishing you the Best and a successful academic career over here – Stay Safe! - TEAM DIGITS