Waimarie Croquet Club Relocation Project Presentation to Club
Waimarie Croquet Club Relocation Project Presentation to Club Members, 1 December 2012
This presentation: l Gives the background to the relocation project l Describes progress to date l Sets out the next steps required
Waimarie Croquet Club l 90 years old l Players of international standing l One of this country’s largest clubs l We host regional, national and international tournaments. l This is our third relocation.
Waimarie at Walter Nash Park (Image of the existing site with suggested layout drawn on)
Why relocate? l We are on the wrong side of the river stop-bank. Greater Wellington Regional Council now requires the Club’s site for new stop-bank development to protect the city. l We have worked in partnership with the Hutt City Council to identify an appropriate new location. Twenty-three potential sites have been considered. l We chose Walter Nash Park at Taita from the three remaining options at a Special General Meeting on 9 th September 2009
Moving to the new site l Leases at Ewen Park expire in 2017 and 2019 l GWRC requires us to move before that. Stopbank work at Ewen Park expected to start in 2016 l In spring 2016, we will move to our new home at Walter Nash Park, Taita in spring 2016 l We are planning for 6 courts and will re-open with a minimum of 4 l We will finish play at Ewen Park in August 2016
The clubrooms l Our new clubrooms will be the former Taita Bowling Club building l The building is large and its associated costs are high. Sharing with another organisation is the only feasible option l Sharing also aligns with the HCC’s position on sporting hubs and multiuse of existing assets. l Expecting to share with the Hutt Valley Darts Association (HVDA). l Sharing with HVDA is a practical proposition as darts is predominantly an evening activity l A joint committee will manage the clubrooms for us and the HVDA.
A vision for the Club’s future The major Croquet Centre for the Hutt Valley l Walter Nash Park has the potential to re-establish a regionally and nationally significant croquet facility, especially with six new lawns. l It has the parking, open space, attractive setting and clubhouse size to allow for future growth and development. “This is a very challenging project for current members. We must turn the Club we have inherited into a legacy that future generations can be proud of. ”
The project partners Hutt City Council l Project management, budget management Contractual relationships with suppliers Financial contribution Greater Wellington Regional Council l l Assistance with relocation of transportable items Financial contribution Waimarie Croquet Club l l l Planning and managing its members’ interests in the project Assistance with technical advice on lawn establishment Raising its share of the funding
The relocation sub-committee is working to: l Complete a Heads of Agreement with HCC and GWRC including project management and financial management responsibilities l Align funding body requirements with construction requirements. l Secure a lease at Walter Nash Park including land for the final two courts l Deal with GST on the Club’s contributions Issue that the Club needs to resolve l Three years or four to raise funds? Ideally a four year fundraising period, but play in 2016 requires lawn sowing in 2015. All funding must therefore be in by winter 2015, but the Club may need longer – How do we best bridge the gap?
Money and time l Project cost (initial 4 lawns) $420, 000 plus GST l HCC and GWRC contribution Waimarie Club contribution $150, 000 plus GST $270, 000 (plus GST) l l l Fundraising period Construction completed End of final season on Ewen Park Play commences on new site 2013, 14, 15 July 2016 August 2016 September 2016
Breakdown of initial cost estimates l Earthworks Drainage & irrigation Fencing Seating Other $190, 000 $ 66, 000 $ 27, 000 $ 40, 000 $ 97, 000 l Total $420, 000 l l
Waimarie fundraising 1. 2. 3. 4. Applications to Trusts $125, 000 Club Reserves Voluntary Loans 30, 000 Fundraising Activities Total by 2015 $ 95, 000 $ $ 20, 000 $270, 000
1. Applications to Trusts $125, 000 over three years l Total includes contributions from Croquet NZ and Wellington Croquet Association ($10, 000 in total) l Trusts won't fund retrospectively and require money to be spent in a specified time l The Club currently applies to Trusts for its operating expenditure, that cannot be jeopardised by the new project.
2. Club Reserves $95, 000 over three years l The Club has already accumulated a surplus of $60, 000 and could target $95, 000 by 2015. l The surplus could be raised by increases in subscriptions and prudent financial management of the Club’s operations.
Building the reserves: possibilities l l l l Reduced insurance cover, no advertising except in year book Turning the Club’s tournaments into fundraisers Increased charges: Winter Croquet ($5), Mah Jong ($5), Winter lunch ($25) Double the social subscription to $20 Progressive increase in subs per year, charging for competition entry, and /or introducing lawn fees ($20 pa plus entry fees) A $5 competition entry fee will cover engraving costs - or alternatively, a further $10 sub increase A lawn fee charge of $1 (up to a max of $3 pw) = $20 in subs A lawn fee charge of $2 (up to a max of $5 pw) = $50 in subs
3. Voluntary confidential loans $30, 000 over three years l Members who want to support the Club in this way lend the Club a sum of money, in confidence, for a period of time. l Repayment at no interest is offered back to a portion of the members on a yearly balloted basis. Those balloted out can stay in for a longer part of the defined period of repayment. l The loan can be a one-off payment, or if preferred, a range of entry levels to enable members to build up their contribution over a three year period.
4. Fundraising activities $20, 000 over three years l The Club needs a fundraising committee to co-ordinate fundraising l Potential initiatives include: - Selling naming rights to lawns , shelter structures, seats etc - Fundraising events as a social programme - External opportunities such as bridge tournaments - Ongoing smaller activities on playing days
Your role as a member Become informed Read the brochure, ask questions for more information Become a supporter Attend the Special General Meeting and vote for the project. Assist in running and participating in fundraising activities Become a donor Take up the loan scheme, make a donation or take naming rights to an item available Become a worker Join the fundraising committee, help make it all happen!
Next steps… l Further exploration of grant possibilities l Complete Heads of Agreement with the two Councils, take steps to secure rights to the land l Members informed of further progress by end of January l Special General Meeting 11. 30 am, 9 th Feb 2013 in the Clubrooms l Fundraising Committee underway by March 2013 l Presentations to the two Councils in April / May 2013 l Commission the detailed engineering design and specifications in 2013
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