VPA Quarterly Howgozit Second Quarter 2012 1 July

VPA Quarterly “Howgozit” Second Quarter 2012 1 July 2011 – 31 December 2011* Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…. . Vince Lombardi

2 nd Quarter Update - 2012 • Metrics to assess “how we’re doing” – ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness – Provide the data assessment for Program Review at year’s end • Evaluate division level performance, where possible – ‘bean counter’ vs. functional area insight – YOUR assessment should be discussed • Key Areas: – Finance/Budget— 2011 -12 Mid-year update, first look 2012 -13 and metric review – Classified Staffing—Potential changes to consider – Facilities, Modernization and Support Services

2011 -12 Mid-Year Assessment • ‘Triggers’ – already ‘pulled’ – $5 M cut to LRCCD this year – ALREADY PLANNED FOR IN THE “X’ budget – College plan based on ‘tentative’ budget X scenario— now ‘adopted’ budget X • Fee and other shortfalls evident for this year: – DO assessing impact; not likely to adjust current year CDF – But, shortfalls will be covered: reserves & staffing savings • For SCC significant improvements realized – CDF Adjustment (+7. 5% / - $28 K > +$164 K) – Carryover adjustment: +$48 K – Other ATL Savings and improvements • Conservative management of funds continues

Funds Available Changes Source of Funds College Discretionary Fund (CDF) 09 -10 PDF OTO (214, 139/PDF) 10 -11 PDF OTO (94, 936/PDF) Instructionally Related (IR) Out of State Tuition 09 -10 PDF (180, 643) 10 -11 PDF (165, 781) SIEF & LM (70, 824/PDF) 10 -11 PDF (68, 053) State Lottery Funds Non-Instructional Equipment 09 -10 PDF (229, 730) 10 -11 PDF (84, 788) Partnership for Excellence (PFE) Subtotal Other Funding Categorical Integration Capital Outlay/Bookstore Carryover 2009 -10 Unallocated ($270, 975) 2010 -11 Unallocated ($190, 601) Budget Committee Reserve ($200, 418) Subtotal Total Funds Available May 2, 2011 Memo 11 -12 Funding 2, 047, 840 53, 535 47, 468 200, 000 63, 300 45, 161 82, 890 17, 706 34, 026 282, 597 60, 342 57, 433 42, 394 423, 552 3, 458, 244 2011 -12 Mid Year Update 2, 211, 680 53, 535 47, 468 200, 000 63, 300 45, 161 82, 890 17, 706 34, 026 282, 597 60, 342 57, 433 42, 394 423, 552 3, 622, 084 Change 163, 840 0 0 0 163, 840 43, 420 100, 000 75, 000 67, 744 190, 601 0 476, 765 43, 420 125, 000 123, 000 67, 744 190, 601 0 549, 765 0 25, 000 48, 000 0 73, 000 3, 935, 009 4, 171, 849 236, 840

Commitments 11 -12 Planned 11 -12 Mid-Year Change Commitments CDF bases 1, 712, 201 0 Instructionally Related (IR) bases 200, 000 0 Lottery bases 148, 750 0 2, 060, 951 0 36, 700 0 0 Child Development Center Overrun 50, 000 65, 000 15, 000 Extend Sick Lv Backfill - Mgmt/Staff 40, 000 30, 000 (10, 000) Modernization/Swing Space 40, 000 0 Mgt/Classified Staff Backfill 0 0 0 166, 700 171, 700 5, 000 Subtotal Institutional Summer School Accreditation Preparation Subtotal Students 0 Student Access Cards 3, 000 0 30, 000 0 150, 000 100, 000 (50, 000) Bus Rent-Field Trips/Athletic Travel 60, 000 35, 000 (25, 000) Post Season Competition 55, 000 30, 000 (25, 000) 5, 000 0 303, 000 203, 000 (100, 000) International Student Center Financial Aid Overpayments/R 2 T 4 Event Security Subtotal

Tracking Financial Aid Overpayments Summary as of 31 Dec 2011 fdafd

Commitments Program Plans IT Resource/Replacement Continuous Quality Improvement Honors. 4 FTE Writing Center Staff Development. 5 FTE Cultural Democracy Initiative (CDI) Distance Education Safety, Security & Environment Non-Instruct Equip & Infrastructure Library Materials Archive Librarian (. 3 FTE ) Tutoring Marketing/Outreach Advertising AV Media Services Articulation Subtotal Total Commitments Total Funds Available Balance of Funds Available Budget Committee Allocation Future Year Allocation 11 -12 Planned 436, 303 8, 000 9, 500 37, 046 40, 744 0 8, 500 50, 500 35, 900 67, 500 18, 067 188, 805 125, 000 63, 169 11 -12 Mid Year 436, 303 8, 000 9, 500 37, 046 40, 744 0 8, 500 10, 000 20, 000 67, 500 18, 067 188, 805 115, 000 63, 169 CHANGE 0 0 0 0 (40, 500) (15, 900) 0 0 0 (10, 000) 0 5, 000 0 1, 094, 034 1, 027, 634 (66, 400) 3, 624, 685 3, 935, 009 3, 463, 285 (161, 400) 4, 171, 849 236, 840 310, 324 200, 000 708, 564 300, 000 398, 240 100, 000 110, 324 408, 564 298, 240

2012 -13 Initial Planning Factors • State situation remains a difficult variable – Governor’s proposal, if all is approved, would ‘straight line’ funding for ’ 12 -13 – Categorical ‘consolidation’ proposed • Fee shortfall (-$3. 6 M) and failure of tax plan ($12 M) would lead to serious funding shortfalls – – Two year problem ’ 12 -14 Reserves NOT sufficient to handle Impact similar to ‘ 11 -12 ‘tentative’ B scenario District preparing ‘scenarios’ for BOT approval • Chancellor ‘road show’ to follow • SCC timeline for budget will be delayed • Carryover strategy will provide us with seed money in several areas but ‘pop-up cuts’ not accounted for

Partial Scenario Comparisons W/ APPROVED TAXES ADOPTED SCENARIO ‘C’ W/O TAX MEASURE TENTATIVE SCENARIO ‘B’ -12. 5 % - 15 % - 3 (SCC -1) - 6 (SCC -2) -18 (SCC – 6) -44 (SCC -15) 40% 25% NONE 3% + furlough Employee Out-of-Pocket $96 $153 Faculty Positions Held 15 20 $25. 527 M $25. 669 M CATEGORY CDF/Discretionary Mgt Reduction Classified Reduction Categorical Augmentation Salary Rollback Reserve Draw

Funds Available—First Look 2012 -13

2012 -13 ‘First Look’ Numbers w/ Taxes Approved—Best Case • Funds Available: + $659 K ($4. 26 M) • Increase CDF Base by 5% (-15% hold back) – IR at 100% of base; Lottery at 85% of base • Modify ATL allocations based on past performance and improvements • Program Plans at 11 -12 Level or better • Budget Committee: $250 K • ~$50 K to carry forward to FY 13 -14

College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Dec 2011

Expenditure Comparison Year-to-Date— 31 Dec 2011

White Paper Usage Year-to-Date 31 Dec 2011

Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Dec 2011

Lottery Burn Rate Year-to-Date 31 Dec 2011 Division Reduced Base Appropriation Burn Rate Division Expenditures Percentage s Indicator* Burn Rate AT 28, 050 36, 327 0 0% 30% BSS 3, 205 4, 785 447 9% 50% HFA 29, 521 32, 672 17, 613 54% 50% IT 2, 720 3, 155 2, 500 79% 100% P. E. , Health & Athletics 59, 500 63, 144 42, 144 67% 50% Science 25, 755 28, 096 13, 096 47% 50% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Special Activities Fund Burn Rate As of 12/31/11

Categorical Program Burn Rate Year-to-Date 9 Feb 2012 Categorical Project Grant OPR Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate DOL Green. Force Initiative 340 A AT 257, 893 134, 189 52% 84% Basic Skills 10 -11 576 x AVPI 265, 835 70, 428 26% 63% Regional Cons VTEA IB 334 A AVPI 6, 276 2, 650 42% 63% VTEA 316 x AVPI 1, 062, 865 524, 516 49% 63% Child Development Instructor Agmt 331 A BSS 16, 250 0 0% 40% Child Development Coordinator Agmt 331 E BSS 5, 850 2, 930 50% CA Early Childhood Mentor Program 332 D BSS 650 0 0% 0% ARRA - CA Connect 371 D MSE 8, 000 1, 189 15% 31% MESA/CCP 589 A MSE 50, 500 20, 189 40% 63% MESA/CCP Extension 589 D MSE 8, 122 8, 121 100% Natl Science Fdn - STEM Scholarship 390 M MSE 4, 015 2, 631 66% 63% Health Occup Prep & Ed (HOPE) Yr 4 462 A SAH 331, 351 188, 956 57% 63% Nursing Enrollment Growth Yr 2 453 D SAH 51, 355 47, 681 93% 100% Nursing Enrollment Growth Yr 3 453 C SAH 75, 437 20, 764 28% 84% BOG BFAP 438 A SSE 807, 252 426, 724 53% 65% BOG BFAP Extension 438 B SSE 117, 869 100% Cal. WORKs 592 x SSE 248, 325 235, 475 95% 63% CARE 411 A SSE 156, 285 64, 771 41% 50% DOR College to Career 381 L SSE 250, 000 48, 370 19% 63% DSPS 428 A/B/H SSE 919, 439 549, 020 60% 63% EOPS 408 A/B SSE 951, 741 625, 397 66% 63% Local Tech Prep 329 A SSE 41, 796 6, 958 17% 63% Matriculation 597 C SSE 646, 547 389, 557 60% 63% TANF 590 A SSE 87, 014 32, 676 38% 63% TANF Work Study 381 Q SSE 228, 309 61, 044 27% 63% Work. Ability 381 F SSE 211, 465 117, 635 56% 63% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Program Burn Rate Year-to-Date 9 Feb 2012 Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate Basic Skills 10 -11 AVPI 265, 835 70, 428 26% 63% VTEA AVPI 1, 062, 865 524, 516 49% 63% Cal. WORKs/TANF SSE 335, 339 268, 151 80% 63% DSPS SSE 919, 439 549, 020 60% 63% Matriculation SSE 646, 547 389, 557 60% 63% BOG BFAP SSE 807, 252 426, 724 53% 63% CARE SSE 156, 285 64, 771 41% 50% EOPS SSE 951, 741 625, 397 66% 63% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Backfill 2011 -12 As of 9 Feb 2012 40% Operational Capability FY 2010 - 2011 FY 2011 - 2012 Total With 100% Initial Backfill & Allocation Backfill ARRA 589, 320 931, 234 66, 535 Allocation Total With Backfill 97, 511 1, 028, 745 335, 339 2 919, 439 98, 458 1, 017, 899 942, 892 104, 650 37, 824 980, 716 951, 741 30, 444 982, 185 680, 576 239, 977 313, 710 994, 286 647, 026 333, 424 980, 450 449, 045 3, 593, 067 2, 853, 545 3, 144, 022 411, 162 335, 339 462, 326 3, 315, 873

Categorical Backfill from District Reserves As of 9 February 2012 Backfill Amount Budgeted Encumbered Expended - Balance % Unspent DSPS 98, 458. 00 540. 91 97, 917. 09 99. 45% EOPS 30, 444. 00 20, 327. 32 6, 304. 68 3, 812. 00 12. 52% MATRIC 333, 424. 00 - 95. 32% 15, 601. 55 317, 822. 45 462, 326. 00 20, 868. 23 21, 906. 23 419, 551. 54

Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Dec 2011

Classified Hiring Year-to-Date 31 Dec 2011 • Freeze imposed FY 11/3 • * FY 11/3 & 4 @ 0 • New hiring protocol Apr ’ 11 • Baseline: 11 Apr ’ 11 • Updated Jan 2012 • CSA manage vacancy bogies • More pressure to reduce

Classified Staff Management • Utilizing 7 April 2011 DO protocol for fill actions – Assess ‘operational need’ – Manage vacancies by CSA to meet bogie – 11 April baseline has been updated as of Jan 2012 • Adopted budget ‘bogie’ improved – 6 vs. 15 -25 over three year period (1 Jul 2011 -2013) – 3. 65 FTE ‘closed’; 4. 5 by 1 Jul 2012; 6 by 1 Jul 2013 • Current year budget uncertainty will keep pressure on more classified vacancies – Faculty reductions and 50% rule – Some salary savings benefit to the college……. for now! – If we revert to tentative ‘B’, bogie is 15 w/ 12 due this summer

Classified New Hires Orientation Good

Classified Evaluations Year-to-Date 31 Dec 2011

Administrative Services Workshops April 2011 Workshop Topics • Budget update • Close- Out • Paperwork Processing • Facilities & Summer projects Spring 2012 Workshop—Date TBD - Budget Update - Modernization Schedule - Selected process review - Fiscal close out - Other?

Absence Reports Year to Date 31 Dec 2011

Intents Year to Date 31 Dec 2011

Travel Authorizations Year to Date 31 Dec 2011

Budget Entries Year to Date 31 Dec 2011

Requisitions Year to Date 31 Dec 2011

College Totals Year to Date 31 Dec 2011

Textbook Requisitions Year-to-Date Dec 2011

SCC Waste Diversion Report Year-to-Date 12/31/11

SCC Copier Usage 3 -Year Rolling Comparison

Modernization Schedule Update As of 31 Dec 2011 Building Start Construction Occupy Semester Start Type II $K Davis Center Phase I Jun-10 Jan-12 Spring 2012 512 Open Performing Arts Center Jun-10 Mar-12 Spring 2012 951 Completion slipped to 29 Feb Hughes Stadium Mar-11 Sep-12 Fall 2012 Student Services Bldg Mar-13 Nov-14 Spring 2015 None Comment Phased Construction 515 Design: Sep 2011 284 Design: Dec 11; LAC 11 Only Lusk Center Phase I Jun-13 Feb-14 Rodda Hall North/3 rd Floor Feb-14 Jul-14 Fall 2014 120 Design: Sep 12; Math/AJ/Other Mohr Hall Sep-14 Mar-16 Summer 2016 738 Design: Sep 12 Lillard Hall Jun-16 Dec-17 Spring 2018 1, 356 Design: Sep 14 Mohr Hall II, New Bldg Jun-17 Feb-19 Summer 2019 684 Design: Sep 15 TAP, B, C, G & H Lots, Drop Offs, PAC/JLot May-12 Jul-12 Spring 2014 Fall 2012 None Design: Jun 11; Integrate Funding; PAC, G and East Davis Center Phase II/III Jun-15 Dec-16 Spring 2017/2019 TBD Design: Aug 13; FPP worked West Sac Ctr, Phase II/III Jun-16 Dec-17 Spring 2018/2020 TBD Design: Aug 14

New Student Services Building

Other Issues • Mid-Year Budget Update (Handout) • Facility use web site – http: //www. scc. losrios. edu/x 72239. xml • Catering/Food Service Invoice Processing – Handout and posted to Inside SCC>admin services>>Information papers • Bulk Mail Procedures – Zero balance in bulk mail permit – User will need to coordinate postage costs and establish requisition to ‘cut a check’ • Classified Appreciation Luncheon – 13 April 2012 @ Art Court – Sign up sheets coming

Summary & Closing Thoughts • Continuous Process Improvement is the goal Improvement – Metric data provides the feedback loop that lets us target the improvement effort – Your feedback AND INSIGHT are important and welcomed • Budget challenges remain – State/district uncertainty will delay normal processes – Management effort evident in controlling costs and working with the financial constraints— BRAVO!! • Modernization schedule continues but…… – Concern for state bond initiatives – Need dialogue on ‘other’ projects • Keep up the Great Work!

SCC Building Summary Year-to-Date 12/31/11

Classified Hiring Year-to-Date 30 Sep 2011 • Freeze imposed FY 11/3 • * FY 11/3 & 4 @ 0 • New hiring protocol Apr ’ 11 • Baseline: 11 Apr ’ 11 • CSA manage vacancy bogies

Expenditure Comparison 3 rd Qtr 1 July 2009— 31 March 2010

Expenditure Comparison Year-to-Date— 30 Sept 2011