VPA Quarterly Howgozit First Quarter 2012 1 July

VPA Quarterly “Howgozit” First Quarter 2012 1 July 2011 – 30 September 2011 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…. . Vince Lombardi

1 st Quarter Update - 2012 • Metrics to assess “how we’re doing” – Identify areas that need training, better guidance or process changes – ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness – Provide the data assessment for Program Review at year’s end • Evaluate division level performance, where possible – ‘bean counter’ vs. functional area insight – YOUR assessment should be discussed • Key Areas: – Finance/Budget—Update and metric review – Classified Staffing—New bogies for 2012 – Facilities, Modernization and Support Services

Governor’s Budget Proposal 2011 -12 (Feb 2011) • $25 B + problem over two years – Proposal concentrates changes in 2011 -12 – ‘spread the pain’ to all constituencies • $12. 5 Billion in Cuts • $12 Billion in Revenue – Ballot initiative in June 2011—didn’t happen • $1. 9 Billion other • Drove LRCCD planning for 2011 -12 tentative budget (to BOT June 2011)

LRCCD Budget Scenarios FY 2011 -13 Basis of LRCCD Tentative Budget—June 2011 & SCC Budget Development— 2 May 2011 • Scenario A: – Governor’s budget: -$400 M (CCC) – Reduced workload / fee increase offset: -$290 M – LRCCD Portion: -$13. 2 M • Scenario B: – Additional $250 M for total -$650 M – Reduced Workload / fee increase offset: -$540 M – LRCCD Portion: -$24. 6 • Scenario C: – Additional $500 M for total of $900 M – Reduced workload / fee increase offset: -$790 M – LRCCD Portion: -$36. 0 M

Option A Scenario Tentative Budget Academic Year 10 -11 Gen Purpose Reduction FY 11 -13 (2) 12 -13 10 -11 $M Category/Description Gen Purpose Reduction FY 09 -10 (1) 11 -12 Option B 8. 7 - 8. 7 13. 2 11 -12 Option C 12 -13 10 -11 $M 11 -12 12 -13 $M 8. 7 8. 7 13. 2 - 24. 6 - 36. 0 Growth (3) (5. 8) 5. 8 (5. 8) 5. 8 Categorical Reductions (Base: 08 -09) [5] 12. 3 12. 3 40% 40% 25% Total Reductions (6) 15. 2 28. 4 15. 2 39. 8 15. 2 51. 2 Total w/ District Increase (12) 23. 7 43. 9 50. 9 23. 7 55. 3 62. 3 23. 7 66. 8 73. 7 District Backfill from Reserves (37) (6. 3) 3. 3 20. 3 (6. 3) 10. 3 25. 3 (6. 3) 10. 0 25. 6 - District Backfill % (31)

Option A Scenario Tentative Budget Academic Year Option B Option C 10 -11 11 -12 12 -13 10% 10% 12. 5% 10% 20% Category/Description Discretionary Reductions CDF Base: $2. 560 M STAFF Reductions $M $M $M - Management (25) [2 -yr attrition] - . 08 . 16 2 - . 24 . 49 6 - . 44 . 89 11 - Classified Staff (26) [2 -yr attrition] - . 19 . 38 10 - . 83 1. 7 44 - 1. 7 3. 3 88 - Salary Savings (28) . 87 1. 8 1. 5 - Faculty Positions Held (27) . 34 12 1. 2 +30 1. 7 +15 . 34 12 1. 2 +30 1. 8 +20 - - - 3% 5. 8 5. 5% 10. 5 Salary Rollback (27) [trombone clause]

California Enacted Budget—June ‘ 11 • New revenue anticipated – $6. 6 B (vs $25 B shortfall) – Plus additional $4 B in NEW revenue • ‘What if’ triggers built into the state budget – Tier 0: + $3 -4 B in new revenue – Tier 1: + $2 -3 B – Tier 2: < $2 B • Factored into LRCCD Adopted Budget (Sep 2011) – Scenario A = Z Budget – Scenario B = Y Budget – Scenario C = X Budget (implemented) • Quantitative impacts 2011 -12 (CCC / LRCCD) – Scenario A: $313 M / $14. 8 M – Scenario B: $368 M / $17. 4 M – Scenario C: $440 M / $20. 8 M

Scenario Impact Comparisons Budget Scenario Tentative vs Adopted Option A =Z Option B =Y Option C =X Academic Year 11 -12 12 -13 Category/Description $M $M $M CCC Apportionment Cuts 290 540 790 -Adopted 313 368 440 LRCCD Cuts 13. 2 24. 6 36. 0 -Adopted 14. 8 17. 4 13. 4 20. 8 16. 8 College Discretionary Cuts 10% 12. 5% 15% 20. 0% -Adopted 10% 10% 12. 5% Categorical Backfill 40% 25% 20% -Adopted 40% 40% 40% Classified Staff (x 3 yr/1 Jul ’ 13) 10 44 88 - Adopted (FTE Reduction) 10 10 18

2011 -14 Budget Plan 2 May 2011—President’s Budget Memo (C)

Commitments— 11 -14 Update 2 May 2011 Base Budget Allocations • Scenario C: 20% Reduction to CDF Base Allocation from DO • Now reduced to -12. 5%, yielding +$190 K in CDF funds • Improvements in IR and Lottery already included

Commitments— 11 -14 Update 2 May 2011 Student Allocations • Financial Aid overpayment remains a large ‘variable’…RISK • Better tracking tools now in place • Continued emphasis on faculty ‘roster management’

Tracking Financial Aid Overpayments Summary as of 30 Sep 2011

Commitments— 11 -14 Update 2 May 2011 Summary of Proposed Allocations + $190 K w/ C (X) • 2011 -12 Plan being executed—good confidence overall • What adjustments needed? What timing?

College Discretionary Fund (CDF) Burn Rate Year-to-Date 30 Sept 2011

Expenditure Comparison Year-to-Date— 30 Sept 2011

White Paper Usage Year-to-Date 30 Sept 2011

Instructionally-Related Fund (IR) Burn Rate Year-to-Date 30 Sept 2011

Lottery Burn Rate Year-to-Date 30 Sept 2011

Special Activities Fund Burn Rate As of 9/30/11

Categorical Backfill 2011 -12 As of 1 Sep 2011

Categorical Program Burn Rate Year-to-Date 30 Sept 2011

Categorical Program Burn Rate Year-to-Date 30 Sept 2011

Classified Staffing Levels (less Child Development Center) Year-to-Date 30 Sep 2011

Classified Hiring Year-to-Date 30 Sep 2011 • Freeze imposed FY 11/3 • * FY 11/3 & 4 @ 0 • New hiring protocol Apr ’ 11 • Baseline: 11 Apr ’ 11 • CSA manage vacancy bogies

Classified Staff Management • Utilizing 7 April 2011 DO protocol for fill actions – Assess ‘operational need’ – Manage vacancies by CSA to meet bogie – 11 April baseline for staffing levels • Adopted budget ‘bogie’ improved – 44 to 88 vacancies forecast under Scenario B & C initially – 15 -25 over three years for SCC (1 July 2013) • Revised ‘bogie’ is six – Awaiting firm guidance from DO on ROE – Some relief with salary savings evident, but still TBD

Classified New Hires Orientation Good

Classified Evaluations Year-to-Date 30 Aug 2011

Administrative Services Workshops April 2011 Workshop Topics • Budget update • Close- Out • Paperwork Processing • Facilities & Summer projects Fall 2011 Workshop—Date TBD - Budget Update - Modernization Schedule - Selected process review - Fantasy football picks

Absence Reports Year to Date 30 Sept 2011

Intents Year to Date 30 Sept 2011

Travel Authorizations Year to Date 30 Sept 2011

Budget Entries Year to Date 30 Sept 2011

Requisitions Year to Date 30 Sept 2011

College Totals Year to Date 31 Mar 2011

Textbook Requisitions Year-to-Date Sept 2011

Textbook Rentals Year-to-Date Sept 2011

SCC Waste Diversion Report Year-to-Date 9/30/11

SCC Copier Usage 3 -Year Comparison

Modernization Schedule Update As of 30 Sep 2011 Building Start Construction Occupy Semester Start Type II $K Comment Davis Center Phase I Jun-10 Jan-12 Spring 2012 512 On schedule Performing Arts Center Jun-10 Mar-12 Spring 2012 951 Completion slipped to 1 Feb Hughes Stadium Mar-11 Sep-12 Fall 2012 Student Services Bldg Mar-13 Nov-14 Spring 2015 None Phased Construction 515 Design: Sep 2011 284 Design: Dec 11; LAC 11 Only Lusk Center Phase I Jun-13 Feb-14 Rodda Hall North/3 rd Floor Feb-14 Jul-14 Fall 2014 120 Design: Sep 12; Math/AJ/Other Mohr Hall Sep-14 Mar-16 Summer 2016 738 Design: Sep 12 Lillard Hall Jun-16 Dec-17 Spring 2018 1, 356 Design: Sep 14 Mohr Hall II, New Bldg Jun-17 Feb-19 Summer 2019 684 Design: Sep 15 TAP, B, C, G & H Lots, Drop Offs, PAC/JLot May-12 Jul-12 Spring 2014 Fall 2012 None Design: Jun 11; Integrate Funding; PAC, G and East Davis Center Phase II/III Jun-15 Dec-16 Spring 2017/2019 TBD Design: Aug 13; FPP worked West Sac Ctr, Phase II/III Jun-16 Dec-17 Spring 2018/2020 TBD Design: Aug 14

Summary & Closing Thoughts • Continuous Process Improvement is the goal – Metric data provides the feedback loop that lets us target the improvement effort – Your feedback AND INSIGHT are important and welcomed • Budget challenges remain – But, some flex with 2011 -12 budget – Management effort evident in controlling costs and working with the financial constraints— BRAVO!! • Modernization Schedule being reviewed – Concern for state bond initiatives – Need dialogue on ‘other’ projects • Keep up the Great Work!