VOPE Institutional Support Toolkit Establishing and strengthening VOPEs
VOPE Institutional Support Toolkit Establishing and strengthening VOPEs workshop (Insert date of workshop here) (Insert presenter details here) (Insert conference name here) www. ioce. net
Anticipated Outcomes What you can learn • For workshop participants – Become aware of a range of helpful resources to be used to build strong and transparent VOPEs. – Become involved in disseminating the contents of the toolkit to other potential users. • For Toolkit Developers – Provides valuable feedback on existing resources – Highlights gaps and priorities for further development.
Agenda 09: 00 – 09: 15 – 09: 30 – 09: 45 1. 1. 1. 09: 45 – 10: 15 – 10: 30 – 11: 00 – 11: 30 – 12: 00 – 12: 30 – 13: 00 – 14: 30 – 14: 50 Welcome Introducing the toolkit and anticipated outcomes Ice breaker: Visual mapping of VOPE progress towards formalization and active contribution 1. Engage: Group discussion – Lessons on Founding a VOPE 1. Learning & Engagement Instructions Tea break 1. Learning & Engagement Carrying out VOPE work section 3 continuation 1. Learning & Engagement Eval. Agenda 2020 Network Resources section 4 1. Learning & Engagement Setting up a VOPE section 1 Lunch 1. Learning & Engagement Setting up a VOPE (continuation) section 1 1. Engage: Group Discussion – Lessons on Carrying out the business of a VOPE 14: 50 – 15: 20 – 15: 40– 15: 50 – 16: 20 – 16: 50 1. 1. 1. 16: 50 – 17: 00 1. Learning & Engagement Institutionalizing a VOPE section 2 Learning & Engagement Institutionalizing a VOPE (continuation) section 2 General Feedback Engage: Group Discussion – Lessons on Managing a VOPE Call to Action – How can VOPEs contribute towards expanding and promoting use of the toolkit? Closure
INTRODUCTION TO THE TOOLKIT
About the Toolkit • Voluntary Organization for Professional Evaluation (VOPE) • Institutional Capacity Toolkit – Collection of curated • descriptions, • tools, • advice, • examples, • software and toolboxes – developed by VOPEs and other organizations working to support non-profit organizations.
Who was involved? • Funding www. ioce. net • Compiled by Eval. Partners • Toolkit Task Team – – Provide advice Review deliverables as necessary Help to identify resources Sign off on deliverables Toolkit developed by www. benitawilliams. co. za
How was the Toolkit developed? Collect Data Design Toolkit Framework Check and Sign off (TKTF) Launch at Eval. MENA (Feb 2015) Translate to French • Topics • Resources Toolkit developed by www. benitawilliams. co. za
Who this toolkit is for This toolkit is for volunteers and staff involved in establishing and managing emergent and developed VOPEs. If your VOPE has just started out, this resource is for you. If your VOPE has been around for a long time, but you are interested in making it more transparent or active, this resource is also for you.
What this toolkit is NOT An exhaustive list of topics to which VOPEs should pay attention Good collection of information for VOPEs to consult BUT it does not replace the kind of information that an experienced professional or trained information specialist might be able to advise on. All of the material is included as is, and there is no guarantee that the material will be appropriate in your context.
Sections of Toolkit is divided into 4 parts: Linked to development of your VOPE New A few years later… Founded, starting the work of a VOPE
Designed to help, advise, support in: Steps towards founding a VOPE Decide on formalization Define a vision and mission Constitutions / founding documents and bylaws Register as a legal entity Establish a membership policy and membership register Annual General Meetings (AGMs) New Founded, starting the work of a VOPE Annual reports Email communications Developing an online presence for the VOPE Social media presence Human Resources (HR) Administration of membership Administration of voting Hosting conferences, workshops etc. Finance Hosting online evaluation capacity building events Receiving payments Doing advocacy Purchasing Publications and newsletters Developing guidelines and standards Evaluation awards Connecting regionally and internationally Making statements on issues of importance in evaluation er… t a l s r a e A few y
The Global Evaluation Agenda 2016 -2020 (also called Eval. Agenda 2020) was formally launched at the Parliament of Nepal on 25 th November, 2015. The aims of Eval. Agenda 2020 are to: Strengthen the enabling environment for evaluation. Develop Institutional capacities. Participate in Eval. Partners efforts to build individual capacities for evaluation, focusing on evaluators, commissioners and users of evaluation. Support the inter-linkages among these first three dimensions by working together (as governments, parliamentarians, VOPEs, the United Nations, foundations, civil society, private sector, academia, and other interested groups). Explore EVALSDG's Explore Eval. Gender+ Explore Eval. Youth Explore Eval. Indigenous Explore Global Parliamentarians Forum
Contents • Sections and Subsection posts – Discussion, advise, tips • Resources
WEBSITE: NAVIGATION AND CONTENTS
First time visitor
VOPE Toolkit Sections
Navigation Click the topic header to access additional information and a rich set of resources.
There is an introductory description about each toolkit topic. English and French You can print of download sections and resources.
Besides the overview description, each topic provides links to a set of curated examples, software, tools and advice. These resources are sourced from third party websites, or contributed by other VOPEs. A flag will indicate the resource language, and the TOP RESOURCES will be highlighted.
Rate or Comment on a Resource • Use the rating or comment options to provide feedback on a resource.
Anticipated Outcomes What you can learn • For workshop participants – Become aware of a range of helpful resources to be used to build strong and transparent VOPEs. – Become involved in disseminating the contents of the toolkit to other potential users. • For Toolkit Developers – Provides valuable feedback on existing resources – Highlights gaps and priorities for further development.
ICE BREAKER
PROFILE OF PARTICIPANTS LEADERS OF NATIONAL VOPEs
Profile Q 1: How Formal is your VOPE? Rate from 1 to 10 (very formal) • A. Legally recognized by government • B. Formal network of people interested in M&E • C. Stable or continually growing number of interested people • D. Defined geographic focus • E. Formal governance structure/hierarchy • F. Has constitution • G. as charter and bylaws • H. Has strategic plan / development plan / vision plan for the organization • I. Has annual general meetings • J. Produces annual reports
Profile Q 2: How Active is your VOPE? Rate as Low, Low-medium, High-medium or High) • A. Services (Events, Information sharing, Defined ethical guidelines / standards) • B. Networks (Local / international) • C. Communication (mechanism and frequency)
NEEDS AND PROFILE ANALYSIS
ENGAGE!
Learning and Engagement Sessions! English • Material (Website) • Explore! Click through, discuss • Evaluate! Use one evaluation form per resource – 4 questions. Please complete.
PROFILE OF PARTICIPANTS ENGAGE! 1 Setting up a VOPE
Exploring setting up a VOPE • 1. 1 Explore founding a VOPE • 1. 2 Explore deciding on formalization • 1. 3 Explore defining a Vision and Mission • 1. 4 Explore writing Constitutions, Founding Documents and Bylaws • 1. 5 Explore registering as a legal entity • 1. 6 Explore establishing a membership policy and membership register • 1. 7 Explore hosting Annual General Meetings
PROFILE OF PARTICIPANTS ENGAGE! 2 Institutionalizing a VOPE
EXPLORING THE INSTITUTIONALIZATION OF A VOPE 2. 1 EXPLORE COMPILING ANNUAL REPORTS 2. 2 EXPLORE ADMINISTERING EMAIL COMMUNICATION EFFICIENTLY 2. 3 EXPLORE DEVELOPING A WEBSITE FOR THE VOPE 2. 4 EXPLORE DEVELOPING A SOCIAL MEDIA PRESENCE 2. 5 EXPLORE MANAGING HUMAN RESOURCES 2. 6 EXPLORE ADMINISTERING MEMBERSHIP EFFICIENTLY 2. 7 EXPLORE ADMINISTERING VOTING 2. 8 EXPLORE MANAGING FINANCES
PROFILE OF PARTICIPANTS ENGAGE! 3 Carrying out VOPE work
EXPLORE CARRYING OUT VOPE WORK 3. 1 EXPLORE HOSTING CONFERENCES, WORKSHOPS AND OTHER EVENTS 3. 2 EXPLORE MAKING ONLINE EVALUATION CAPACITY BUILDING RESOURCES AVAILABLE 3. 3 EXPLORE DOING ADVOCACY 3. 4 EXPLORE PUBLICATIONS AND NEWSLETTERS 3. 5 EXPLORE DEVELOPING GUIDELINES AND STANDARDS 3. 6 EXPLORE BESTOWING EVALUATION AWARDS 3. 7 EXPLORE CONNECTING REGIONALLY AND INTERNATIONALLY 3. 8 EXPLORE MAKING STATEMENTS ON ISSUES OF IMPORTANCE IN EVALUATION
PROFILE OF PARTICIPANTS ENGAGE! 4 Eval. Agenda 2020 Network Resources
EXPLORING EVALAGENDA 2020 NETWORK RESOURCES 4. 1 EXPLORE EVALSDG'S 4. 2 EXPLORE EVALGENDER+ 4. 3 EXPLORE EVALYOUTH 4. 4 EXPLORE EVALINDIGENOUS 4. 5 EXPLORE GLOBAL PARLIAMENTARIANS FORUM
WE NEED YOUR HELP/ CALL FOR PARTICIPATION? &
You can be part of this exciting venture! • Become familiar with the online version • Advocate and share • Train others on the toolkit – Become a toolkit champions • Contribute additional resources • Suggest/ contribute new topics to be included in the website • Submit comments on the website itself (vopetoolkit@gmail. com)
www. vopetoolkit. ioce. net
VOPETOOLKIT@GMAIL. COM TWITTER: @VOPETOOLKIT
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