VMS Overview Current scenario Manual Visitors scribbling on
VMS - Overview Current scenario : Manual Visitors scribbling on notebook at entry and exit. Visitor pass without visitor details. No check on visitor entry/exit. Data reliability issues. No MIS. Audit concerns. Security Concerns. Management concerns in case of emergency. Proposed process : Automation by Vertex’s VMS Complete automated system for managing visitors. Professional manner of welcoming visitors. No paper work. Customized Visitor Pass with visitor photo and details. MIS on button click. Audit compliant.
Benefits Functional Benefits Pre-Requisition module for employee/officers Visitor Tracking Contractor management solution User Defined Gate Pass Blacklisting Employees Notification of Visitor’s arrival using Pop up/SMS/Email MIS
Architecture Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises ADMIN Internet/ Intranet VMS Database Security Guard EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments EMP 1 EMP 2 Office Premises EMP ‘N’
VMS Flow Visitors are of 2 types: Unscheduled Visitors Scheduled Visitors
VMS Flow : Unscheduled Visitors Security Person checks all checkout times and the final Out Enters time Visitor details in the application. . . ADMIN Internet/ Intranet The Security Person enrolls the image and the fingerprint My name is Mr. A. I want to meet Emp of the visitor 1 “Check Out Visitor” VMS Database “Check Out “OK Send Visitor” him” “Check Out Visitor” Security Guard POP UP: MR. A Has come to meet you Visitor Gate Pass Sends Name: Mr. A notification to Emp by EMP 1 Emp 1 transfers SMS: Mr Visitor to Emp 2 A Has Come to meet you EMP 2 Office Premises EMP ‘N’ IN Time: 13: 00 SMS/Popup/ PM Email Company Name: XYZ Gate Pass is given to the visitor
VMS Flow : Scheduled Visitors Security Person checks all checkout times and the final Out time ADMIN The Security Person enrolls the image and the fingerprint of the visitor Appointment I want an appointment No 001 “Check Out Visitor” Internet/ Intranet VMS Database “Check Out “OK Send Visitor” him” Security Guard Pop up: MR. A Has come to meet you Gate Pass Sends Name: Mr. A notification to Emp by EMP 1 Appointment No SMS: Mr 001 to Mr A on A Has 9 th June; 2: 30 Come to PMmeet you EMP 2 Office Premises EMP ‘N’ IN Time: SMS/Popup/ 13: 00 PM Email Company Name: XYZ Gate Pass is given to the visitor Appointm ent No 001 on 9 th. June; 2: 30 PM Visitor
VMS Flow : Scheduled Visitors(Kiosk Based) The visitor Visitor enters the enters OUT time appointment no on enrolls his on the kiosk fingerprint and takes his picture on the kiosk ADMIN Enter Requisition Code 1 2 3 4 Appointment No 001 I want an appointment Internet/ Intranet VMS Database “Check Out Visitor” Kiosk Screen Pop up: MR. A Has come to meet you Gate Pass Name: Mr. A EMP 1 Appointment No SMS: Mr 001 to Mr A on A Has 9 th June; 2: 30 Come to PMmeet you EMP 2 Office Premises EMP ‘N’ IN Time: 13: 00 PM Company Name: XYZ Appointm ent No 001 on 9 th. June; 2: 30 PM Visitor
Pre-Requisition module for employee/officers Employee Requisition Visitor’s Company Name, Address, Contact info Transfer Employee Display Visitor Details
Meeting Room Booking Meeting Date & Time Required Display Meeting Name and Meeting Details Display Meeting Room Summary
Pass Personalizer.
Gate Pass. Photo upload facility Visitor Details Visitee Details
Reports
Reports
Verticals Banking Government Retail Manufacturing Pharmaceuticals Oil Industry Hotel Industry IT
Clients Raj Bhavan
Contact Us Business Address: Unit No. 1, Parshwa Krupa, Near Motiba Rice Mill, Veer Savarkar Marg, Virar (E). Tal : Vasai, Dist : Palghar – 401305. Maharashtra, India. Branch Address: UNIT No. 736, 7 th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, MIND SPACE, MALAD (W), Mumbai - 64 Tel 91. 22. 42955146 / 47/ 48 / 49 | fax 91. 22. 28334866 | Mobile 91. 9167388837 ---------------------------------- For all Marketing and Product related enquiry please contact rajesh@vertexsystems. net ashishr@vertexsystems. net enquiries@vertexsystems. net Mr. Rajesh Tamore –: 9324500783 Mr. Ashish Rai –: 9167388837 Web : www. vertexsystems. net
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