VITALEXPANDED TECHNOLOGIES INITIATIVE VETI DEVELOPING A WINNING PROPOSAL

VITAL/EXPANDED TECHNOLOGIES INITIATIVE (VETI) DEVELOPING A WINNING PROPOSAL Sam Sudhakar, Ph. D. Vice President & Chief Information Officer Division of Information Technology Services

Background Student Success Fee ■ Implemented Fall 2011 ■ Vital/Expanded Technologies is a component of the fee

Student Success Fee Allocation Revenues from the Student Success Initiative Fee goes towards the following four (4) priorities which comprise the Campus' Student Success, Graduation and Career Placement initiative: Program Academic Year Fee Rate Percentage Advising and Retention $51. 39 30% Student Development $28. 92 16% Expanded Technologies $41. 76 24% Career Services $51. 39 30% Total * $173. 46/Academic Year * includes Higher Education Price Index (HEPI) increase of 1. 8%

SSI Website

Unique Aspects of VETI – Student driven review committee ■ 6/11 are students (majority) – Annual allocation based on enrollment toward student facing technology initiatives – Accountability for impact on student success – Assessment Reports on effectiveness

Committee Membership Students* ■ Angelica Agudo ■ Helen Martinez ■ Natalie Martinez ■ Daisy Ramos Faculty • Rachel Keener, Counseling and Psychological Services, Faculty Senate Appointee • Priyanka Yalamanchili, Professor of Special Education, Rehabilitation & Counseling • Mihaela Popescu, Professor of Communication Studies- Provost Designee ■ Kristy Robles ■ Jessica Zacarias Administrators • Sam Sudhakar, VP & CIO • Anna Ni, Interim Associate Dean, Jack H. Brown College of Business and Public Administration

Call for Proposals Timeline – January 08 – March 13, 2020, 5: 00 pm Committee Review – March 16 – May 3, 2020 Recommendation to SSI Steering Committee & President’s Cabinet Award Announcement – June 05, 2020 Funds Available – July 1, 2020

Eligibility ■ Any recognized ASI student organization ■ Any department within a college – Faculty proposals must have department chair and Dean approval ■ Any department within a division – Must have Vice President approval

Total Amount Funded $ 56, 000. 00 $ 21, 000. 00 i. Macs for the open labs at PDC $ 8, 805. 44 e. Advising: Enhancing Academic Advising through Digital Access Ability Sports & Education Phase II $ 40, 000. 00 $ 63, 353. 00 PDC PAWS Radio $ 3, 256. 79 Updating and Expanding Alternate access New teaching and learning resource: Innovative Materials Collection Y: You O: Own T: The E: Experience: The Coussoulis Arena Live Video Broadcast Program $ 17, 210. 00 $ 13, 177. 00 $ 70, 373. 00 Accessible Technology Blackboard Ally Pilot, Increase Accessibility of Course Content in LMS: Phase 2, Building Faculty Support & $ 69, 036. 00 Remediation Capacity BRAINSSTIM: Brain Recording of Astronauts in NASA Simulations and Student Technologies for Impacted Majors (BRAINSSTIM) $ 61, 000. 00 Mobile Mac Lab for Graduate Resource and Support Programs $ 29, 699. 13 i. Pad Kiosks $ 3, 177. 00 PDC LIBRARY E-Learning Academy Second Year (continuation) $ 17, 381. 00 $ 39, 525. 00 "COYOTE Xpress" Transportation Program $ 7, 000. 00 Office of Student Research and Office of Graduate Studies Student Resource Center $ 8, 000. 00 Wi-Fi Infrastructure Expansion Dronology: Advancing CSUSB Student Careers Using Diverse UAV Applications Pfau Library Laptop Upgrade Theatre Arts Collaborative Design Lab and Experimental Théâtre i. OLabs: Putting the Phun back in Physics! $ 45, 000. 00 $ 50, 000. 00 $ 30, 000. 00 $ 17, 277. 00 "Standing solid" and "going with the flow": computational models of solid and fluid behavior in physics and biology $ 34, 094. 00 FY 19 -20 Awards Proposal Title Visualizing the Skeletons of Molecules: Identifying My Reaction Product Using NMR Spectroscopy Next generation computer laboratory for molecular sciences

24/7 Study Space A new scanning electron microscope for exploring the micro -universe

Veterans Success Center Classroom

Virtual Reality Lab for Producing Engaging Instructional Content

Proposal Submission Process ■ Proposals submitted online at the VETI website ■ Committee reviews proposals online ■ Each proposal is discussed in committee and ranked ■ Shortlisted Applicants will be invited to “Pitch” their proposal ■ After all proposals are ranked, funding recommendations are sent to the Student Success Initiative (SSI) steering committee and the President’s Cabinet ■ Some proposals may receive partial funding

Proposal Form Project Abstract 16) Project Title 17) Project Abstract (250 words or less) 18) Challenge(s) this project will address: 19) Alternate solution(s) should this project not be funded: 20) If funded, please specify the name(s) of who will be responsible for managing the project from inception to completion? __________________ 21) Please specify the name(s) of the area Information Technology Consultant and/or ITS staff member that was consulted in the preparation of this proposal: __________________ 22) Impact(s) if this project is not funded: __________________ 23) Cost: $$ (One time or recurring) __________________

Proposal Form 24) What are your intended Process Outcomes and/or Student Learning Outcomes? "Process Outcomes" describe the improvements you expect to see as a result of changes to existing offerings, approaches, or processes in your office operation. Examples of these types of outcomes include: increased student use of your services, increased student satisfaction with your services, reduced waiting time for appointments, increased attendance at your events, reduce error rates, etc. "Student Learning Outcomes" describe the knowledge, skills, or behaviors that you intend for students to acquire as they interact with your program/office. 25) Assessment Plan and Key Performance Indicators (KPI) (Measurable/Verifiable) (Please note Measure(s) 1 below will provide evidence for Outcome 1 above and so forth) 26) In the spirit of transparency, we want to ensure students are aware of the various ways in which their Student Success Initiative fees are being used to support them at CSUSB. If awarded, how do you intend to publicize or make students aware of your project’s SSI funding source?

Proposal Form Project Timeline 32) Export here the Excel file that contains the Budget information for your project. * 27) Start Date (MM/DD/YYYY) _______________ __ 28) End Date (MM/DD/YYYY) _______________ __ 29) First Quarter of Student Use (example: Spring 2017, Fall 2018) _______________ __ 30) Matching funds or resources allocated to project 31) Statements of support by collaborating organization(s) or 33) California State University, San Bernardino I hereby certify: I understand that the project that I have proposed must be accessible to students with disabilities and comply with Section 508 and IT guidelines. I will participate in mandatory training for electronic & information technology purchases and outcomes assessment reporting. I have shared my proposal with my Dean/Vice President and received an affirmative to move forward with submitting it to the VETI Committee for consideration.

Components Funding Available – FY 2020 -21 - $750, 000 – FY 2019 -20 - $750, 000 – FY 2018 -19 - $910, 000 – FY 2017 -2018 - $846, 000 Funds Distributions – 55% General proposals – 45% College Specific proposals

Selection Process Proposals submitted shall be prioritized and recommended for funding based on the following proposed criteria: – Technology that is directly used to enhance instructional technology resources for students and the faculty in the classroom – Supports the CSU Graduation Initiative 2025 (https: //www 2. calstate. edu/graduation-initiative-2025) – Expands technology access at the Palm Desert Campus – Enhances student access across the institution – Enhances the student experience and success – Supports a high utilization rate for student constituent groups – Provides enhanced technology resources for students with special needs or disabilities – Provides enhanced training for student use of technology – Relative cost/rate of return on investment

Data as of 2/3/2020

Data as of 2/3/2020

Tips ■ Provide a descriptive Title ■ The abstract (250 word limit) should speak to the way in which these purchases will support students overall success in their academic program ■ Students look for high impact projects – those that support the greatest number of students ■ Preference will be given to proposals that have letters of support from students/ASI recognized student organizations ■ Consider internal resources needed to accomplish project. Be sure they are available in the timeframe when funds are distributed and mentioned in the overall abstract. (e. g. Technical Support from College ITC)

Tips Cont. ■ Develop a reasonable timeline, include time to purchase, implement, test, and deploy ■ Estimate first term of use by students, it should not be more than 12 months out ■ Collaborative efforts are ranked higher – foster partnership ■ The committee appreciates proposals with matching funds but they are not ranked higher ■ Preference will be given to projects that have a sustainability plan built in ■ Be as detailed in the budget as possible. The final purchases will be compared to the budget request. Any items not identified will require another approval by the VP &CIO

Notification ■ All individuals who submitted proposals will be notified via email if they received an award or if their proposal was not funded ■ All decisions are final ■ The Campus Community is notified of all proposals that are funded

Important to Remember ■ Be prepared to demonstrate how funds are used – SSI Fair, Marketing, Signage, IT Governance Executive Committee ■ You can ask for help in the process ■ Unfunded VETI Proposals may be funded by other sources

Procurement Process ■ Awardees will attend a mandatory workshop on submission of procurement requisitions – Preferred vendor information – Be sure to include your local ITC or ITS in the vendor selection process – Product detail – Electronic and Information Technology Accessibility Guidelines ■ All purchase requests are processed through the ITS Budget Office ■ ITS Budget Office will monitor expenditures and report status regularly to the VP&CIO

Assessment Reports ■ All awardees will be required to submit a progress and summative report on the total expenditures and effectiveness of the project in meeting their stated objectives ■ A template for the reports will be provided ■ Progress Report will be due on February 1, 2021 ■ Summative Report will be due on April 15, 2022

Important Sites Name Vital/Expanded Technology Initiative Email http: //its. csusb. edu/vital. Technology. html Information Technology Services http: //its. csusb. edu/ Student Success Initiative http: //ssi. csusb. edu/ Institutional Research & Analytics http: //ir. csusb. edu/

Contact information Name Samuel Sudhakar Email ssudhakar@csusb. edu Phone x 75100 Vice President & CIO, ITS Jennifer Mersman Jennifer. mersman@csusb. ed u x 73757 alvarado@csusb. edu x 75100 gguzman@csusb. edu x 75081 Assessment Associate, Institutional Research & Analytics, ITS Karina Alvarado Executive Assistant to the VP/CIO, ITS Gabby Guzman ITS Budget Analyst