Virtual desktop for mobile elected Representative e Representative

Virtual desktop for mobile elected Representative e. Representative Project Overview

The e. Representative project is a transnational project involving elected assemblies in Catalonia, Hungary, Ireland, Lithuania, and The Netherlands and industrial partners HP, Scytl and Gov 2 U and academic partner ITC, Napier University. The Project aims to develop a secure, personalised, mobile working environment for elected representatives which will be based on a pan. European approach and so enable both inter and intra parliamentary communication.

e. Representative: Contract Number 026985 • Start date: 1 st February 2006. • Duration of the project: 24 months • The maximum Community contribution to the project is EUR 1, 517, 931 (ONE MILLION FIVE HUNDRED SEVENTEEN THOUSAND NINE HUNDRED THIRTY-ONE euro).

Objectives • understand what it means to be a mobile elected representative and model the associated legislative services needed by them and the tasks they need to undertake • appreciate and model the information and information systems associated with legislative scrutiny of legislation and policy • specify and develop a virtual desktop environment for secure mobile working • deploy the “e. Representative” desktop in a number of elected assemblies at national, regional and local level • critically evaluate its potential and usefulness for elected representatives and the impact on assembly legislative services

S&T innovations • • Personalised Information exchange on a pan European scale to foster an enlarged Europe System integration with assembly voting systems Secure remote access to information supporting multi-channel access modes in collaborative environments: Extension of DSpace to enable the robust operation of the repository and agent interaction supporting: – – • • Document authenticity verification "Trusted" federation of content. Content organisation, metadata for e. Gov publications Dynamic/customised views of data/search results. Intelligent agents delivering real-time assembly information Legislative Document Mark-up Language (LDML) – supporting evolution of an extensible European Standard document definition to support the exchange of legislative documents between heterogeneous systems

Milestones Elements Month Milestone 1 Elected representatives’ requirements and acceptance criteria Best Practice and current Situation in elected assemblies Completion of the legislative process model Completion of technical interface requirements M 6 Milestone 2 Public report on Privacy Enhancing Technologies Storyboard presented to elected assemblies Architectural design presented to elected assemblies M 12 Milestone 3 Alpha version of legislative working environment – intra-legislative communications M 14 Milestone 4 Completion of alpha pilot and assessment M 18 Milestone 5 ßeta version of legislative working environment – inter-legislative communications M 19 Milestone 6 Completion of ßeta pilot and validation and impact assessment report M 24

Work Packages

Legislative modelling and user requirements WP 1: capture and model legislative document production process including all significant events, inputs, resources & outputs associated with legislative proceedings WP 2: 1. Legislative process diagram 2. Collection and evaluation of existing data sources 3. Collection and evaluation of potential system development interfaces & standardisation define the “e. Representative” requirements in terms of principle electronic legislative activities they need to support in both participating assemblies & other assemblies in Europe 1. User requirements and acceptance criteria 2. Best Practice and current Situation in elected assemblies 3. Report on User Interface requirements

WP 3 & 4: The Virtual ‘desktop’

Using, Piloting & Evaluating WP 5: understanding how to progress from an “in-house” working environment to a “virtual mobile” working environment WP 6: Alpha pilot on intra-legislative communications Beta pilot on inter-legislative communication. WP 7: Does the environment perform as it should and does it deliver an environment that effectively supports the mobile work of elected representatives & associated legislative processes?

Dissemination • Range of Annual Conferences to be considered: • European Parliaments Research Initiative Conference • CALRE annual meeting - European Regional Parliaments exchange of best practices • Worldwide Forum on e. Democracy • E-Challenges conference • DEXA EGOV An International Conference on e. Government • The Digital Government Conference • IFIP conference on e. Bussines, e. Commerce and e. Government Conference • The European Conference on Information Systems ECIS

e. Representative will deliver • Secure, personalised, mobile working environment for elected representatives – Legislative process modelling & report on existing legacy systems – User Requirements & success criteria – Best Practice in Elected assemblies – Report on User Interface Requirements – Report on Privacy Enhancing Technologies (PET) in elected assemblies – Storyboard & architectural design report *new – Two versions of legislative working environment – Plan for moving towards a mobile working environment – Two pilot versions legislative working environment – Pilot analysis and assessment report – Project portal/collaborative environment