VIPR Overview September 2008 Automate PreSeason Instruments Across

VIPR Overview September 2008

Automate Pre-Season Instruments Across the Business Lifecycle Generate Priority Prepare Solicit Inspect Evaluate For Best Value Award Dispatch Contract Evaluate Performance List Admin Pay Report IBS Mods Electronic Data Flow Scope: • • An Acquisition Management System (not Fire Ops or Finance) All preseason incident procurement instruments All aviation contracts paid on an FS-6500 -122 (not end product) Not: incident sign-ups, cooperator / land use agreements VIPR Overview – June 2008 2 Close

ESB Incident Business Solutions (IBS) VIPR ROSS ISuite Pre-season Solicitations & Awards Dispatch resources at incidents Manage Incident Resources Priority Dispatch Table Aircraft contracts VIPR Overview – June 2008 ABS Payment for Aircraft 3 IBDB at the ASC Payment Work Process FFIS Make Payments DOI Payment Processes

VIPR Stakeholder Community FS USDA NPS BIA USFWS FEMA NASF DOI Todd Repass Washington, DC Glenn Haggstrom Washington, DC Deputy Bus Ops CFO Jesse King Washington, DC Deputy S&PF CIO Julie Whaley, BLM Boise, ID Jim Hubbard Washington, DC Vaughn Stokes Washington, DC Hank Kashdan Washington, DC Hallie Locklear, BLM Boise, ID Tom Harbour Washington, DC Finance Operations Finance Systems Karren Alexander Arlington, VA Donna Carmical Albuquerque, NM EGov AQM Ron Hooper Arlington, VA Tanya Sharratt Vancouver, WA ASC Incident Finance BAO John King Arlington, VA Tah Yang Arlington, VA Doug Nash Arlington, VA Ken Adee Portland, OR Cliff Berg Arlington, VA Mike Grube Asheville, NC Craig Kirby Ogden, UT Jim Damato Arlington, VA Leigh Armstrong Albuquerque, NM Formatta Chris Glover Atlanta, GA Jeff Park Albuquerque, NM Marylea Lockard Albuquerque, NM Barb Loving, DOI/OWFC Washington, DC FAM Interagency NIFC Karyn Wood Boise, ID Neal Hitchcock Boise, ID Mary Szymoniak Boise, ID Cheryl Molis Boise, ID Policy & System Operations Security Matt De. Long, DOI/AMD Boise, ID Laurie Lewandowski Arlington, VA Ron Wester Arlington, VA NICC AQM NIFC Sue Prentiss Boise, ID FESSAA Cheryl Emch Eugene, OR Sarah Clore Arlington, VA Laurie Sonju Missoula, MT Shane La. Valley Missoula, MT VIPR Overview – June 2008 Systems Branch Larry Bowser Fort Collins, CO Ea. TIS Policy Branch Chuck Wamack, BLM Boise, ID Byron Brown Arlington, VA Ron Schilz Missoula, MT ROSS Jon Skeels Golden, CO Terry Kiele Fort Collins, CO Susan Shirts Golden, CO VIPR Laura Smyrl Fort Collins, CO NWCG FEWT Contract Equipment Task Group Dick Reynolds Clovis, CA 4

AQM Systems 3 Year Plan O N D J FY 2008 F M A M J 2007 J A S O N D J F M FY 09 A M 2008 FY 10/FY 11/FY 12 J J A S O 2009 2010/2011/2012 EERA Database Use of Ea. TIS in R 1, R 5, R 6 CBA Tool for Non-Ea. TIS Regions November 2008: Deploy VIPR 1. 0 Development of VIPR Version 1. 0 VIPR 1. 0 Change Control Board Dispatch Feasibility Study ROSS Integration Analysis Design Develop Address Deferred Requirements: - Aviation - National Contracts - DOI / BLM Use of EAV until VIPR delivers aviation functionality VIPR Overview – June 2008 Test VIPR-ROSS Integration: Timeline is proposed, not confirmed 5

VIPR Progress: Requirements Review and Approval Mid-Mgt Review & Briefing to Senior Mgt AQM FESSAA Team 2007 Expert SMEs J F M Aviation Contracting Officers A J National Contracts Team (NIFC) Equipment Contracting Officers VIPR Overview – June 2008 M J A Finance Inspectors & Performance Evaluators S O N Dispatch Joint Application Development Sessions: Validation & Development 6 D 2008 Stakeholder Communities J F

VIPR Plan: Design and Development • IRB Approved • Charter Signed O N D 2008 2007 VIPR Design Team Assembled Application Hosting Environment J F Sprint 1 Admin Module A Sprint 3 CO Module Sprint 2 Admin Module VIPR Overview – June 2008 M M Sprint 5 Vendor Module Sprint 4 CO Module Initial Risk Analysis (C&A) OMB-300 Secure. CAP J J Sprint 7 Sprint 6 A S O Sprint 9 Sprint 8 VIPR Dev Team Design/Development 7 N D 2009 Project Management

VIPR Plan: Prepare to Go Live Assess for Success 2008 Go/No Go Assessment Jul Aug Go/No Go Assessment Sep Go/No Go Assessment Oct Ea. TIS Offline 8 Help Desk Training Nov Beta Testing Data Migration into VIPR Overview – June 2008 Final Go/No Go Assessment Dec Final Integration Testing

VIPR 1. 0 Go / No Go September Criteria Go And… 1. Interagency FS met with DOI, FS will now proceed. 2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS. 3. Funding Development of VIPR 1. 0 is secured. VIPR may not have committed 2009 funding. 4. OMB-300 VIPR is no longer classified as a Major and is no longer required to submit to this requirement. 5. Secure. CAP / C&A office has not responded on the timeline as required. Mitigation plan is in place and a detailed project plan will be developed and managed very strictly through Sept/Oct/Nov. Continued risks could affect the Authority to Operate certificate needed by November 28. 6. AHE / Production Environment Timeline for initial AHE submission has slipped 2 weeks due to a system request in order to integrate with Formatta. The VIPR 1. 0 plan for Nov 28 has been updated and the target date is still in reach. 7. Paperwork Reduction Act Resolved. 8. Level 2 e. Authentication e. Auth Help Desk will be on board September 18, a slight slip. Roll out plan has been updated and continues on track. 9. IBS Help Desk Readiness An IBS Help Desk will be in place. 10. System Development Sprint 7 results completed as planned. Project plan has been re-prioritized to meet business needs and IT capabilities. Release of VIPR 1. 0 is on track. 11. Data Migration schedule is in place and in progress. 12. Training and Deployment Plans Phased training and deployment plans are in place. 13. Testing The VIPR release strategy needs to include a repeatable Test Plan and metrics of defects filed and resolved for each release. This criteria will be developed in September and evaluated beginning in October. Go / No Go Decision We have a GO decision. VIPR Overview – June 2008 9

VIPR Go / No Go August Criteria Go And… 1. Interagency FS met with DOI, FS will now proceed. 2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS. 3. Funding IRB has approved funding through 2009. 4. OMB-300 VIPR Core Team has work to do complete the gap areas before the rescoring. A failing score would not keep VIPR from deploying. 5. Secure. CAP / C&A Work must stay on schedule through the end of August. Continued risks could affect the Authority to Operate certificate needed by November 28. 6. AHE / Production Environment System administration question has been resolved. VIPR will send a release candidate to AHE September 2 for Go Live 10/28. 7. Paperwork Reduction Act VIPR has approval to move forward; the Formatta solution will exactly mimic the SF forms. 8. Level 2 e. Authentication e. Auth Help Desk will be on board September 1. 9. IBS Help Desk Readiness Contract is in place and the Help Desk training and deployment plan is in place. 10. System Development is on schedule; VIPR Core Team continues to make decisions on scope. 11. Data Migration schedule is in place and in progress. 12. Training and Deployment Plans Phased training and deployment plans are in place. Go / No Go Decision We have a GO decision. VIPR Overview – June 2008 10

VIPR Proposed Plan: Deployment and Training Internal Training Regions 3, 8, 9 Regions 1, 5, 6 Holiday Break 2008 Dec 8 Buffer Week: Allow for delays, issues Dec 15 Regions 8, 9 Dec 22 Dec 29 System Live Nationwide Regions 2, 4 2009 Jan 5 Jan 12 Jan 19 Region 1 Usage Feb 2 Feb 9 Region 2 Region 4 Region 5 Region 3 Jan 26 Region 6 Vendors in regions with open solicitations VIPR Overview – June 2008 11 Feb 16

Requirements Delivery and Traceability Business Requirement 1 Business Requirement 2 Feature 1 Feature 2 Feature 3 • Design Collateral (Use Cases, Screen Prototypes) • Development Collateral (Class Diagrams, Data Models) • Test Collateral (Test Plans, Successful Test Reports) Sprint 1 Design Develop Test Set of working functionality Non-Critical Defects and Enhancement Requests: Logged and will be done in some future Sprint Critical Defects Feature 4 Business Requirement 3 Feature 5 Response to Changing Business Need VIPR Overview – June 2008 • Design Collateral (Use Cases, Screen Prototypes) • Development Collateral (Class Diagrams, Data Models) • Test Collateral (Test Plans, Successful Test Reports) Sprint 2 Design Develop Test 12 Set of working functionality

Waterfall vs. Agile: Deliver! Waterfall Design Develop Agile Test Feature 1 Feature 2 Design Feature 1 Feature 2 Feature 3 Feature 4 Feature 5 Feature 6 Test Deliver Sprint 1 Working functionality Sprint 2 Working functionality Sprint 3 Working functionality Feature 4 Feature 7 Feature 8 Deliver All functionality delivered at one time • Business sees the working functionality for everything at one time—no opportunity for input throughout project life cycle • If issues during development or test, go back to Design phase—requires a lot of rework Feature 5 Feature 6 • Will have working functionality at end of each Sprint Feature 7 • Multiple releases of working software ensures collaboration with the Business throughout the Feature project life cycle 8 • If issues during development or test, can address in future Sprint VIPR Overview – June 2008 Develop 13

VIPR Architecture VIPR Overview – June 2008 14

Need more information? • VIPR Websites Internal: http: //fsweb. wo. fs. fed. us/aqm/vipr/ Public: http: //www. fs. fed. us/business/incident/vipr. php • Larry Bowser, Executive Project Manager lbowser@fs. fed. us • Laura Smyrl, Project Manager lsmyrl@fs. fed. us VIPR Overview – June 2008 15