Viewing Journal Entry Status Concept Viewing Journal Entry

Viewing Journal Entry Status Concept

Viewing Journal Entry Status

Viewing Journal Entry Status Step 1 Begin by navigating to the Review Journal Status - Journal Header page. Click the Scroll Down button.

Viewing Journal Entry Status Step 2 Click the General Ledger menu.

Viewing Journal Entry Status Step 3 Click the Journals menu.

Viewing Journal Entry Status Step 4 Click the Process Journals menu.

Viewing Journal Entry Status Step 5 Click the Review Journal Status menu.

Viewing Journal Entry Status Step 6 Click in the Journal ID field.

Viewing Journal Entry Status Step 7 Enter the desired information into the Journal ID field. Enter "0000000264".

Viewing Journal Entry Status Step 8 Click the Search button.

Viewing Journal Entry Status Step 9 Notice within the Search Results region there are four journals with the same Journal ID. The originating journal entry (dated April 26, 2013) and its related reversal journal (dated May 31, 2013) were posted and unposted at the same time.

Viewing Journal Entry Status Step 10 Use the Review Journal Status Journal Header page to review the basic journal header information from the Journal Entry - Header page.

Viewing Journal Entry Status Step 11 The journal Status can be one of the following: • Error: This edited journal has errors. The system recycled the journal; you must correct the errors before you can post it. • Post Incom (posting incomplete): Posting problems occurred, such as the system crashing after creating the reversal journal but before posting the original journal. Repost as soon as possible. • SJE Model (standard journal entry model): The system cannot post this journal because the journal posting process does not pick it up. • Edit Req'd (edit required): The system saved this unedited journal entry, but you must edit it before it can be posted. • Posted: The system posted this edited journal entry, but it may contain errors in disbursements to accounts that are temporarily posted to default balancing

Viewing Journal Entry Status Step 12 The Budget Status appears for the control budget ledger if you use the Commitment Control option. The status can be: • Error: The entry failed to pass budget checking. • Not Chk'd (not checked): The Budget Processor has not processed the journal. • Valid: The journal passed budget checking, and the process updated the control budget. • Provisionally Valid: The journal passed budget checking, but the Budget Processor did not update the control budget. This results when the Edit/Pre. Check (Budget Check Only) option is selected. • Warning: The Budget Processor issued a warning, which means that the control budget had insufficient funds. However, it passed budget checking because the Commitment Control option for the control budget is set to

Viewing Journal Entry Status Step 13 The Journal Line Totals group box displays the number of lines in the journal entry and the total amounts of the debits and the credits.

Viewing Journal Entry Status Step 14 Click the Journal Lines tab.

Viewing Journal Entry Status Step 15 You can click the Template List link to access the Journal Entry Template List page, where you can select a different journal entry template if you need to see additional columns in the Journal Line Data scroll area.

Viewing Journal Entry Status Step 16 The Journal Line Data group box lists the journal line data, including Chart. Fields, amounts, and so on.

Viewing Journal Entry Status Step 17 The last column is N/R. An N appears if the line amount is a natural debit or credit. An R appears if the line amount is a reversed debit or credit. This should not be confused with a reversal entry, however. The N/R designation supports the separate debit and credit feature, when enabled.

Viewing Journal Entry Status Step 18 You have successfully viewed the status, header information, and line details for a journal. End of Procedure.