Viewing and Updating Journal Entries Concept Viewing and

Viewing and Updating Journal Entries Concept

Viewing and Updating Journal Entries

Viewing and Updating Journal Entries Step 1 Begin by navigating to the journal Header page. Click the Scroll Down arrow.

Viewing and Updating Journal Entries Step 2 Click the General Ledger menu.

Viewing and Updating Journal Entries Step 3 Click the Journals menu.

Viewing and Updating Journal Entries Step 4 Click the Journal Entry menu.

Viewing and Updating Journal Entries Step 5 Click the Create/Update Journal Entries menu.

Viewing and Updating Journal Entries Step 6 Click the Find an Existing Value tab.

Viewing and Updating Journal Entries Step 7 Click in the Journal ID field.

Viewing and Updating Journal Entries Step 8 Enter the desired information into the Journal ID field. Enter "0000005284".

Viewing and Updating Journal Entries Step 9 Click the Journal Header Status list.

Viewing and Updating Journal Entries Step 10 If you are not sure what the journal status is, select the blank value from the list. This way, the search returns the journal regardless of its header status. Click the (null) list item.

Viewing and Updating Journal Entries Step 11 Click the Search button.

Viewing and Updating Journal Entries Step 12 The Header page displays information that uniquely identifies a journal entry.

Viewing and Updating Journal Entries Step 13 You can add attachments to your journals to provide supporting documentation. The parenthetical number indicates the number of attachments for the journal. Currently, there are no attachments. Click the Attachments (0) link.

Viewing and Updating Journal Entries Step 14 Use the Journal Entry Attachments page to add supporting documents to the journal.

Viewing and Updating Journal Entries Step 15 When selected, the Show to Approver? check box enables approvers to see an attachment (if approval workflow is enabled). If you deselect this check box, approvers are not able to view the deselected attachments. The approver can access the enabled attachments and add new attachments from the Approval Attachments page (JRNL_APPR_ATT_SEC). Access this page from the Attachments link of the GL Journal Approval page (General Ledger, Journals, Journal Entry, Manage Journal Approval, Manage GL Journal Approval. Click the Journal ID link. ) OR (Worklist, Worklist – click the Attachments link).

Viewing and Updating Journal Entries Step 16 Click the Add Attachment button to add supporting documents to the journal entry. Click the Add Attachment button.

Viewing and Updating Journal Entries Step 17 Click the Browse. . . button.

Viewing and Updating Journal Entries Step 18 Select any file that you want to attach to the journal. Double-click the 2009 US 001. xls list item.

Viewing and Updating Journal Entries Step 19 Click the Upload button.

Viewing and Updating Journal Entries Step 20 Notice your file now appears in the Details group box in the File Name column.

Viewing and Updating Journal Entries Step 21 Click in the Description field.

Viewing and Updating Journal Entries Step 22 Add a meaningful description for your supporting document. Enter the desired information into the 2009 US 001. xls field. Enter "US 001 2009 Expense Schedule".

Viewing and Updating Journal Entries Step 23 Click the OK button.

Viewing and Updating Journal Entries Step 24 Notice that the number of attachments displays in the link. If you click the Attachments link again, you will see that the system details have been added for the attachment as well.

Viewing and Updating Journal Entries Step 25 Click the Save button.

Viewing and Updating Journal Entries Step 26 Click the OK button.

Viewing and Updating Journal Entries Step 27 Click the Attachments (1) menu.

Viewing and Updating Journal Entries Step 28 Notice that the User, Name, and Date/Time Stamp were added once the journal was saved. Click the OK button.

Viewing and Updating Journal Entries Step 29 Click the Lines tab.

Viewing and Updating Journal Entries Step 30 Use the Lines page to enter and review the general ledger transactions. Also request further processing from this page.

Viewing and Updating Journal Entries Step 31 Use the Process field to select a task to run. Choose from the following tasks: • Budget Check Journal: enables you to check the journal lines for the control budget. • Copy Journal: enables you to copy your journal to a new journal. • Delete Journal: enables you to delete the current journal. There are two journal delete methods: Physical Delete and Logical Delete. You select the Journal Delete Method on the Installation Options - General Ledger page. • Edit / Pre-Check: enables the journal to be edited and run through the Budget Processor. However, the Budget Processor will only check the journal but the funds will not be reserved. This option appears only when General Ledger is enabled for Budget Pre-Check within the Commitment Control

Viewing and Updating Journal Entries Step 32 For this example, retain the default selection of Edit Journal.

Viewing and Updating Journal Entries Step 33 Click the Process button.

Viewing and Updating Journal Entries Step 34 Notice that the Journal Status has changed from N to V (from Needs Editing to Valid). Click the OK button.

Viewing and Updating Journal Entries Step 35 You have successfully viewed and updated a journal entry. End of Procedure.