Vienna Youth Soccer 2013 14 Annual Report Annual

Vienna Youth Soccer 2013 -14 Annual Report Annual Meeting June 16, 2014

House: 2013 -14 Annual Report � Registration numbers: ◦ Fall 2855 ◦ Spring 2743 ◦ VYSA Recreational Coaches of the Year: Michel Vanderhart and Roger Mahach

Operations: 2013 -14 Annual Report � Purchased storage sheds at Colvin Run and Freedom Hill � Installed Knaack boxes for storage at Marshall, Madison, and Oak Marr � Initiated club-wide work day for minor field upgrades ◦ Over 100 volunteers signed up online to prepare fields and equipment for first games of the Spring season � Opened Oakton High School fields � Provided equipment for Faith Baptist Church Level Up Soccer Day Camps for Children (Summer 2013) � Worked with Adidas and other vendors to provide equipment for House & Travel programs ◦ 800+ balls, 1400 cones of various sizes, 1 st aid kits and ice packs, goals, and corner flags

Travel: 2013 -14 Annual Report � 849 ◦ ◦ players rostered on 62 teams National Capital Soccer League (20) Washington Area Girls Soccer League (23) Old Dominion Soccer League (19) US Youth Soccer Region 1 Spring Colonial League (1) � Travel Policies were revised and approved by the Board � Revised Travel Policies posted on vys. org � Next Year: ◦ Academy-based programs will continue and include U 9 through U 14 next year ◦ Travel will continue to offer opportunities for players at various levels of development and commitment

Travel: 2013 -14 Teams NCSL – 20 ODSL - 19 WAGS - 23 Boys Teams Girls Teams 2003/04 14 20 2005/06 13 20 2007/08 17 22 2009/10 22 29 2011/12 27 29 2013/14 30 32

VYS Travel: Sportsmanship Awards � � � � � U 10 Vipers Silver – Fall 2012 & 13 U 10 Spartans Black – Fall 2012 U 11 Spartans Silver – Spring 2012 U 11 Spartans White – Fall 2012 & 2013; Spring 2013 U 12 Lightning White – Fall 2012 & 13 U 13 Raptors Silver – Spring 2012 U 13 Raptors White – Fall 2013 U 14 FC Elite Black – Spring 2012 U 14 FC Elite White – Spring 2013 U 15 United White – Spring 2012 � � � � VYS usually has as many or more sportsmanship award recipients than any other single club in the area. � � � U 10 Fire White – Fall 2012 & 13 U 11 Fury Silver – Fall 2012 & 13 U 11 Fury White – Fall 2013 U 12 Pride Silver – Fall 2012 & Spring 2013 U 12 Pride White – Fall 2013 U 13 Freedom Black – Fall 2012 U 13 Freedom Red – Fall 2013 U 13 Freedom Silver – Spring 2012 U 13 Freedom White – Fall 2012 U 14 Patriots Black – Fall 2013 U 14 Patriots Red – Spring 2013 U 14 Patriots Silver – Fall 2013 U 15 Thunder Red – Fall 2012 U 15 Thunder White – Fall 2013 U 16 Strikers Red – Fall 2012 U 16 Strikers White – Spring 2013 U 19 Falcons – Fall 2013 U 19 Fusion – Fall 2013

VYS Travel: 2013 -14 Academy Programs � Consists of teams in U 9 through U 13 ◦ Professional trainers for U 9 and U 10 ◦ Professional coaches for U 11 and up � U 9 – 12 each have 8 teams; U 13 has 6 teams evenly divided Boys and Girls � Girls participate in WAGS POD (U 9 – U 11), WAGS and ODSL – 229 players � Boys participate in NCSL and ODSL – 237 players

Referees: 2013 -14 Annual Report � 139 referees are "registered" with VYS � Fall 2013 spent $28, 749 on referees; $3550 for reimbursements and $5392 for referee assignor � Coverage last season was approximately 99% probably more like 97% if you include assigned games with no shows. Coverage this season is the same. � Approximately 531 (U 9 -U 19) and 27 adult league games were scheduled to be played � VYS supplies referees for ODSL games run on our fields � Three divisions held end-of-season tournaments

Fields: 2013 -14 Annual Report � Total of 36 fields ◦ 27 grass, 9 turf ◦ 26 schools, 8 parks, 2 private � Maintenance provided by: Premier Sports Fields ◦ Mowing, lining, aerating, fertilizing, seeding, repair ◦ $152, 000 for this year’s expenditures � � Major Project: Installed three full-sized turf fields at Oakton HS No other major projects were undertaken due to the funding spent on Oakton HS ◦ Potential future projects: Idylwood, Nottoway, Thoreau MS, Vienna Adventist, New. Song

Treasurer: 2013 -14 Annual Report � Key Budgetary Goals ◦ Align budget to VYS goals and mission-focused areas ◦ Form committees to provide required oversight and transparency into spend activity ◦ Evaluate spend to ensure VYS receives value from dollars spent ◦ Benchmark current activities to best practices

Treasurer: 2013 -14 Profit and Loss � Information available upon request.

Treasurer: Registration Trends � Information available upon request.

Treasurer: Overall Budget Categories � Information available upon request.

Treasurer: 2013 -14 Annual Report � Recommendations ◦ Form committees to evaluate VYS spend ◦ Obtain additional professional staff to support VYS as it grows into the next tier of youth organization (>$1 M)

Admin Staff: 2013 -14 Annual Report � � Registration: Transitioned to new Roster. Pro system for registration. Benefits: improved user-friendly interface, ability to build custom forms and implement discounts, resulting in faster and precise registrations. Fields: ◦ Automated field selections for house and travel practices using Constant Contact, rather than paper and pencil and scans, allowed for coach/manager ease in selecting field choices for weekly practices. ◦ Installed Master Field Schedule on Google Docs to provide realtime updates to all house/travel teams. ◦ Updated online field maps to include, aerial view of field, labeled playing spaces, address and link to google maps for directions. ◦ Worked with other local youth sports to maximize limited field usage on Vienna area fields. ◦ Applied for permits and requested additional space ◦ Coordinated with area schools, parks and Community Center staff to ensure fields were maintained and meeting rooms were available for VYS.

Admin Staff: 2013 -14 Annual Report � � � Uniforms: Ordered, sorted and delivered House uniforms to U 13 -19 teams each season, ~400 each year. Scholarship: Aided scholarship applicants through walk in registrations and visited directly to schools with high, lowincome students. Reached out to school counselors and ESOL teachers to enroll needy kids in soccer programs. Also worked closely with House Commissioners to place students on teams with “buddies” to help insure players had transportation to and from practices and games. All-Stars: Coordinated and organized about 40 All Star teams each season. Initiated monthly face to face meetings with staff and Technical team to enhance communication. Website, Newsletter, Social Media: See Communications slide.

Communications: 2013 -14 Annual Report � Website Improvements: ◦ Installed e-news button ◦ Integrated with Google calendars and forms for tryouts, house schedules ◦ Added partners and sponsors page for DC United and Washington Spirit news and offers ◦ Redesigned field closings page ◦ Added Academies page with FAQs and curriculum information ◦ Based on analytics, users appear to be more engaged (longer site duration (up 5%), using site more (up 14%), new users (up 14%), and total pageviews increased 8% from this time last year � E-newsletter Stats: ◦ Addition of new features: local and national soccer news, health and fitness tips, coaching articles, and PCA tips. ◦ 45% average open rate (25% average for non-profit industry) � Social Media: ◦ Facebook: Engaged 711 Facebook fans (537: June 2013) ◦ Twitter: Created new VYS account to promote sponsorships and partnerships: @VYSSOCCER

Registration: 2013 -14 Annual Report � � Fall 2013 ◦ House 2855 (2012: 2859) ◦ Travel 883 ◦ TOPSoccer 20 ◦ Parent 111 Spring 2014 ◦ House 2743 (2013: 2815) ◦ Travel 849 ◦ TOPSoccer 24 ◦ Parent 111 � � � Less dependency on paper forms and check processing Held one walk-in registration with volunteers helping families register online and pay by credit card Expanded relationship with school counselors to help scholarship players register online and coordinate transportation ◦ 148 Fall; 166 Spring

Community: 2013 -14 Annual Report � Ensure all children seeking to play soccer are able to do so: ◦ House Scholarship Players: 126 players (4. 6%) received $15, 120 ◦ Travel Scholarship Players: 40 players (4. 7%) received $18, 452 � Make a difference in our community ◦ “Give Cancer the Boot” Awareness Campaign and $2, 000 donation to Life with Cancer ◦ "Play it Forward" sports equipment drive benefits Leveling the Playing Field and needy athletes in our area ◦ “i. Can Food Drive” to benefit Food for Others food bank � Four food drives resulted in donations of 6700 pounds of food

TOPSoccer: 2013 -14 Annual Report � � � Successfully completed its 5 th year! 20 players in Fall 2013, 24 in Spring 2014 ◦ Increase from 12 in Spring 2012 ◦ Split players to A and B teams 8 -10 coaches; 4 administrative volunteers; 25 buddies Provided two one-hour sessions held at Freedom Hill on Saturday afternoons TOPS Buddies Megan Kenny and Becca Benson awarded FFX County Champions of Character

PCA: 2013 -14 Annual Report � Administrative Activities ◦ Established VYS PCA Database to track coaches' PCA certifications ◦ Updated PCA area of VYS website to support RSVP function for PCA events ◦ Used VYS newsletter to highlight upcoming PCA events and report results � Pre-Season Courses Offered ◦ Two Double-Goal 1 Coaching Courses offered in late March ◦ 57 House and Travel coaches representing a wide range of age groups attended both workshops � In-season Courses Offered ◦ "Supportive Saturday" Double-Goal Parent (Parent Talks) for all U 6 boys and girls' games ◦ Brought the workshops to the parents at the U 6 game locations ◦ More than 50 parents in the U 6 age group participated � Next Steps for VYS PCA Activities for Fall 2014 Season ◦ Renew PCA-VYS partnership Agreement in summer 2014 ◦ Identify VYS's PCA goals for Fall 2014 season ◦ Set up courses for parents and coaches

Technical Staff: 2013 -14 Annual Report � House (Coaches) ◦ * We are providing more coaches training opportunities within VYS. This year we offered the USSF “E” and “F” license. Also, we created our own “VYS Coaching Course where we provided to the 5 & U 6 and U 7 & U 8 coaches in VYS. So, more coaches are pursuing higher coaching education than previous years which are translating into a better knowledge and understanding on how to run practice and coach in games. ◦ * All Star coaches meeting (presentation) ◦ * Work with the VP of House to offer our assistance. ◦ Room for improvement: � * Have a continuity of licenses to be provided to our coaches as well as more coaching support content on our VYS website (curriculum, age/skill appropriate lesson plans, and informative videos). Our VYS Technical Staff will continue providing more licenses and content information for our coaches in VYS.

Technical Staff: 2013 -14 Annual Report � House (Players) ◦ * We increased the amount of training opportunities to our VYS House players and saw a significant amount of the players taking advantage of our programs compared to last year. ◦ * With the quality programs offered and our players attending the programs, the results start showing and the skill level of our young players within the House is getting stronger. For example: During our tryouts we are seeing our House players competing fairly with our developmental players in the Academy. ◦ * There are more opportunities for interaction between House and Travel players as we try to grow stronger together as a community club. ◦ Community events � GMU College, DC United and Spirit games. ◦ VYS Programs � Summer, Winter, pickup and GK programs. ◦ VYS Games � Scrimmages Travel vs. House All Stars. ◦ Room for Improvement � * Continue to create more training/program opportunities. � * Improve the quality of training/coaching which will improve their develop * Work with the VP of House to offer our assistant.

Technical Staff: 2013 -14 Annual Report � Travel (Coaches) ◦ * We will continue to utilize one of the highest number of coaches involved in VYSA (ODP Program). ◦ * The principles, goals and vision in our Travel program are more defined and respected. ◦ * The communication within VYS, Academies and with the Travel Families is getting better every season. ◦ Room for improvement: � * Encourage our coaches to continue their education on an ongoing basis. � * More opportunity for coaching licenses in VYS. � * More training, presentations, communication with our parents and professional coaches to become better teachers of the game.

Technical Staff: 2013 -14 Annual Report � Travel (Players) ◦ * The number of players staying in our VYS Travel program has increased significantly compared to the year before. ◦ * The communication/feedback between the professional staff with the players increased significantly compared from last year. ◦ Room for improvement: � * Better education for players and families (what it takes - play at the highest level) � * More information to players, parents and coaches (website) � * Continuity with players’ feedback � * Continually look to challenge our players (training, Leagues)

Technical Staff: 2013 -14 Annual Report � VYS Programs (House and Travel) ◦ Summer � The amount of players that participated in our Summer 2013 tripled from the year before. ◦ Fall � We have a significant amount of players attending our fall programs. ◦ Winter � We provided the same amount of sessions as the year before but we almost sold out all sessions this year. A huge increase in number from the years before. ◦ Spring � Almost the same amount of players that attended the Fall programs, participated in the Spring but we add two new programs: VYS U 9 & U 10 Cross Over. So far the program has been very successful and we have plans to continue next year.