VIDYALAYA KALYAN SAMITIS presented by Dr Madhu Teotia

VIDYALAYA KALYAN SAMITIS presented by: Dr Madhu Teotia Addl Director(Education)

• VIDYALAYA KALYAN SAMITI / SCHOOL WELFARE COMMITTEE • Including Ba. LA Funds • Under Bhagidari Cell of Office of the CM • Since 2003 • PLAN Fund • PWF : 9 TH TO 12 TH only after RTE 2009

AIM • To provide learning that is joyful, interesting and meaningful • To make schools centers of excellence by ensuring optimum use of available resources and infrastructure.

FEATURES • Similar to RKS; 650 VKS • An asset of Rs 2, 000+Rs 2, 000 per VKS • Approx. Rs 26 Crore/yr • Last guidelines on 23 Oct 2007 ie >5 yrs ago, New guidelines/revision due • RMSA Fund can be spent through VKS till SMDCs are formed

• Maintain quotation file, vouchers file, bill file, stock registers, meeting minutes register • Work should be awarded to genuine & recognised agencies • Handover all VKS record to successor/ coconvenor • Financial yr ending: proper stock verification of articles purchased out of VKS fund & entries made in stock register

COMPOSITION

• • One VKS in each school building RPVVs not covered Equal women participation Convenor(female HOS). . similar to Secy…backbone…issues ID Cards to VKS members with his sign with prominent mention of validity period(sample? )

• Co-convenor…all Admnve functions other than financial powers of convenor in absence/vacancy of convenor, • PTA (5+1), Students(6), RWA (Chairperson & Vice Chairperson), Govt Nominees by MLA(2), NGO(1), JE (ex-officio, no voting right)= 17 • Quorum is 60% = 9 • Majority for decision= 5

• If no Chairman/VC nominee…EO/DEO shall chair… elect a member • TERM: One yr extendable by one more yr • If any member doesnot attend 3 continuous VKS meetings, re-nominate someone else • Frequency: atleast monthly, 1 st Saturday, b/w 11 am to 3 pm

• Dist Nodal officer(DDE/EO/DEO): atleast one quaterly meeting with all Chairman of VKS • If sanitation outsourced, no expenditure out of VKS for cleaning • Emergent situation, 5% expenditure allowed by Convenor, ex-post facto approval required by VKS • Best VKS awarded almost every yr

• Special Audits by Audit branch of DOE • Illustrative list of 60 works • No member including Chairman to use name of VKS in their visiting cards/ letterheads • Photos mandatory for works => Rs 5000 • 1 Almirah & 6 covered dustbins for sanitary napkins/ kishori yojana since March 2012 • Half yearly reports by 10 Oct !

List of works Replacement/Repairing of Dual Desks Equipments of Home Science Labs Repair of Boundary Wall of School Work of Horticulture Minor Electrical work Improvement in Basic amenities

• Civil/electrical repair work > Rs 50, 000 should be through PWD / DSIIDC only • No permanent/ part time employee out of VKS fund • Obsolete, surplus, unserviceable stores can be disposed off upto Rs 5000 at a time • Major furniture repair > Rs 15, 000 out of separate Non-Plan Fund

Conveners are authorized to incur expenditure up to Rs. 15, 000/- per item at a time without calling quotations however the approval of VKS is required and a Certificate on the bills is to be given

An expenditure is excess of Rs. 15, 000/- per item at a time would be incurred only after observing codal formalities as per GFR.

Sanction for more than Rs. 15, 000/- has to be issued with the certificate that DDE’s approval has been taken Electrical and Electronic items to have ISI Mark.

Replacement/Purchase of Black Board/Book Shelves/Text Book Storage/ Teachers-Table & chairs and Science Lab Equipment will not exceed Rs. 15, 000/- per year totally for all items taken together

• Purchase of publications, books, journal and periodical shall not exceed Rs. 2, 000/- of the funds allocated for the year. • Expenditure on printing and binding (Library Books) will not exceed Rs. 5, 000/- per annum.

• Replacement/Purchase of Ceiling Fans/Exhaust Fans/Flood Lights will not exceed Rs. 15, 000/- per year totally for all items taken together. • Expenditure on glass fittings/window panes shall not exceed Rs. 10, 000/- of total funds allocated in a year. • Imprest Money of Rs. 5, 000/- will be maintained by the Convener

OBSERVATIONS • VKS fund should be proportional to student enrollment as allocation of same amount to each school is not justified(100 - 5900 students) • VKS formation should be in time every yr • Monthly meetings not held; <6 meetings/yr with no recorded reasons • Quarterly exp. Not evenly distributed throughout the yr • Issues other than those involving exp. rarely discussed • Audit at any level rarely conducted