Vice President Education VPE Club Officer Training Session

Vice President Education (VPE) Club Officer Training

Session Objectives Identify your role Understand your responsibilities Understand Base Camp Manager Find resources that help you www. toastmasters. org

Before Club Meetings Review scheduled roles. Offer support to the Toastmaster. Schedule education sessions. IE. Successful Club Series Notify the club president of education awards. www. toastmasters. org

Before Club Meetings Ø Review Path Progress Dashboard Ø Check on individual progress, is anyone: • Stalled? • Soon to complete a Level? • Requesting a Level Completion approval? • Requesting External Training approval? Ø Print Certificates *Blue = New with Pathways www. toastmasters. org

Upon Arrival at Club Meetings Verify assigned members have arrived and are prepared. Remind members to select an evaluator. Assist the Toastmaster. www. toastmasters. org

Upon Arrival at Club Meetings Greet guests. Inform Topicsmaster of any guests willing to participate. www. toastmasters. org

During Club Meetings Initial project completion records (old program). Ensure members fill out award applications. Recognize members for achievements. Remind members to complete selfassessment at end of project. *Blue = New with Pathways www. toastmasters. org

During Club Meetings Preside over meeting when necessary. Answer education program or speech contest questions. Explain Pathways evaluation criteria to club members. www. toastmasters. org

Outside the Club Meeting Promote participation in the education program. Orient new members. Share Pathways Navigator Assign a mentor to new members. *Blue = New with Pathways www. toastmasters. org

Outside the Club Meeting Review/Approve Level Completions. Submit education awards (per member request) in Club Central Attend club executive committee meetings. Attend district council meetings. *Blue = New with Pathways www. toastmasters. org

Outside the Club Meeting Facilitate member progress on Base Camp. Prepare president or secretary to approve Level completion(s) while you are on vacation. Prepare your successor for office. *Blue = New with Pathways www. toastmasters. org

The Executive Committee Prepare and present education program reports. Share information on upcoming speech contests. www. toastmasters. org

VPE Responsibility Action Plan How will you fulfill this responsibility? When will each action be completed? Who is available to help you? What materials and resources can you use? www. toastmasters. org

Affect of Home Club Setting • Controls what club can see members profile • Members in two or more clubs will only be visible to home club • Basecamp manager can approve requests for members in their home club www. toastmasters. org

DCP Credit for Pathways • Distinguished Club Program (DCP) credit is given to the club that submits the award in Club Central • DCP Credit is NOT determined by the member’s Home Club Setting www. toastmasters. org

Distinguished Club Program www. toastmasters. org 16

Logged in as Basecamp Manager www. toastmasters. org

Reviewing Member Curriculum Progress Key in member last name to find their profile. Select the member to view their profile. www. toastmasters. org

Reviewing Member Profile www. toastmasters. org

Reviewing Member Curriculum Progress Select Transcript to see the Curriculum(s) the member is working on. www. toastmasters. org

Review Detailed Curriculum Progress Click the down arrow to get a drop down. www. toastmasters. org Then Click on ‘View Training Details’

Review Detailed Curriculum Progress Every project in the path and the members status is shown www. toastmasters. org

Reviewing Club Members Progress Select “Member Progress” to review the progress of your members. www. toastmasters. org Note: The members you will see in basecamp will have their Pathways Home Club set to the same club as you. If you are not able to see a member ask them to make sure Their home club is set to the club you are working on.

Refreshing Dashboard Click on the triangle in the upper right corner to get a drop down menu Click on ‘Refresh’ to Refresh the information on your screen. This needs to be done EVERYTIME you Review Member Progress www. toastmasters. org

Reviewing Club Members Progress Click on the triangle in the upper right corner to get a drop down menu Click on ‘View Details’ to display Individual member progress information. www. toastmasters. org

Club Members Progress Details www. toastmasters. org

Review Pending Requests Select “Pending Requests” To check for any approvals your members require. www. toastmasters. org

Approve Pending Requests To approve click the green checkmark To Reject Click the Red ‘X’ www. toastmasters. org

Approve Pending Requests When Approving or Rejecting it is recommended that the officer provides reasons for approval or rejection. Click Submit to complete Approval or Rejection www. toastmasters. org

Awarding Level Completion Click Submit Education Awards www. toastmasters. org

Awarding Level Completion Click on the Arrow to display a list of members in YOUR Club Select the Member www. toastmasters. org

Awarding Level Completion Click on the Arrow to display a list of Education awards the member is eligible for Select the Award you are submitting www. toastmasters. org

Awarding Level Completion Verify that the member and award are correct. Click Review and Submit www. toastmasters. org

Awarding Level Completion Click Submit Award www. toastmasters. org

Pathways Resources Ø Pathways FAQ Ø https: //www. toastmasters. org/Education/Pathways/FAQ Ø Useful Files: http: //d 28 toastmasters. org/pathways/ Ø FAQ Ø Pathways Catalog Ø DTM Requirements Ø Onboarding a New Member Ø Additional Resources Ø Navigator Ø Where will Pathways Take You Flier” Ø Corporate Club Flier, “Transform Your Talent Flier” Ø Base Camp Manager Duties Ø VP of Education June TLI Presentation Ø Pathways for Presidents June TLI Presentation www. toastmasters. org

Additional Resources www. toastmasters. org

BCM emails go where? ? Ø Base camp sends email for approval requests, Club Contact on TI Website! Ø Currently President or VP Membership (VPM) Ø Needs to go to VP of Education (VPE) Ø Alternatives Use email contact from “Free Toast Host” club website Ø Create store forward email Ø Keep current contact; have them forward messages Ø Create Shared email between VPE, President, Secretary and VPM www. toastmasters. org 37

This concludes the session. Club Officer Training