VERONA BOARD OF EDUCATION REFERENDUM PROJECTS UPDATE APRIL

VERONA BOARD OF EDUCATION REFERENDUM PROJECTS UPDATE APRIL 12, 2016 Prepared by: Joe Trause, Director of Facilities

Projects by Type – Phase 1 Ø Projects Completed: Ø Ø Ø Ø Ø VHS Mechanical System Replacement – Phase 1 General Construction – Vestibules (except VHS) and Main Offices Site Improvements – Sidewalks, Curbs, and Asphalt at VHS, HBW, Forest, and FN Brown Bleacher Upgrades at VHS (Both Gyms) and Brookdale Exterior Door Replacements – District Wide Back Up Generator – VHS Fire Panel Replacements – FNB, Forest Technology – District Wide Security Upgrades – District Wide with the exception of the vestibules located at BOE Office and High School.

Projects by Type – Phase 2 Ø Projects To Be Completed: VHS Mechanical System Replacement – Phase 2 Ø General Construction – Music Addition, VHS Vestibule and Kitchens at VHS and HBW Ø Masonry Repairs Ø Multi-Purpose Field Project Ø

Mechanical System Replacement - VHS Ø Ø Scope includes replacement of all “original” HVAC equipment installed prior to 2007, much was original to 1956 and 1975. Project addresses IAQ concerns in common areas, classrooms and main office along with upgrades to equipment and controls in classrooms. Energy efficient equipment and controls will be installed. Due to the extensive engineering involved and the difficulty of executing this work during the school year, mechanical work will be executed primarily in the summers of 2015 and 2016. AMCO Mechanical is the Contractor and work is on schedule.

Verona HS Mechanical System Upgrades FORMER VHS BOILERS NEW AERCO CONDENSING BOILERS

Verona HS Mechanical System Upgrades NEW AIR HANDLERS

General Construction Project VHS MAIN OFFICE AFTER CONSTRUCTION

General Construction Project F. N. BROWN MAIN OFFICE AFTER CONSTRUCTION

General Construction Project FOREST MAIN OFFICE AFTER CONSTRUCTION

General Construction Project ELEMETARY SCHOOLS VESTIBULES

Exterior Door Project EXISTING DOORS NEW DOORS • Installation began September 14, 2015.

Technology Upgrades District Items Completed: Project includes network replacement which includes a switch count to allow for future growth, wi-fi access points throughout the district, phone system replacement at VHS, a back-up generator at VHS and cabling for both technology and security purposes. Ø Security plan includes 120 cameras (district wide), 29 card reader/access control locations and a web-based management system to integrate all components. Ø Visitor management systems at 8 locations: Ø Ø Each schools Main Entrances and Laning Pre-School Entrance. Items To Be Completed: Ø Visitor management systems installation for the Board Office and VHS will be completed after construction of the vestibules.

Security Upgrades District Items Completed: Project includes the creation of secure vestibules at each school, office reconfiguration at VHS, FNB and Forest. Also includes a security camera system, visitor management system, and enhanced access controls. Ø Installation of technology based hardware. Ø Items To Note: Ø Until our new system is fully installed, we are continuing our visitor procedures as we had last year so our schools continue to be safe.

Security Upgrades ISONAS CARD READERS SISCO FAST PASS VISITOR MGT

Multi-Purpose Field & Site Improvements at VHS Ø Ø Ø Engineering firm, French & Parrello Associates, is in the process of developing a full site plan for the Verona Planning Board’s review on January 29, 2016 we received verbal approval. Project advertised on March 15, 2016. Bid Specs were available on March 17, 2016. Pre-Bid Meeting held on March 24, 2016. Bid Opening will be held on April 21, 2016. Bid Review due April 25, 2016.

Energy Savings Improvement Program Some highlights of the program include: Items Completed: LED lighting district wide with the exception of 11 classrooms at VHS (to be completed after abatement). Ø New, High Efficiency Boilers at Laning ES. Ø Upgraded Boiler Burner Controls at 5 schools. Ø Upgraded Building Management Systems at 5 schools. Ø Vending and Computer Miser systems. Ø Other ECM’s including steam trap replacement and building envelope improvements, etc. Ø

Energy Saving Improvement Program LANING AVENUE Former Boiler New Boiler

Energy Saving Improvement Program LANING AVENUE New LED Fixtures Gymnasium-Before Gymnasium-After

Energy Saving Improvement Program LANING AVENUE New LED Fixtures Multi-Purpose Room-Before Multi-Purpose Room-After

Energy Saving Improvement Program BROOKDALE AVENUE New LED Fixtures Classroom

Energy Saving Improvement Program FOREST AVENUE New LED Fixtures Gym

Energy Saving Improvement Program H. B. WHITEHORNE MIDDLE SCHOOL New LED Fixtures Gym

Energy Saving Improvement Program De-Stratification Fans • In locations with high ceiling areas such as gymnasiums, warm air stratifies close to the ceiling. In areas with ceilings greater than 20 feet, there is approximately a 15°F+ temperature difference between the floor and the ceiling. De-stratification fans de-stratify the air to a zero to 3°F differential from floor to ceiling and wall to wall.

Energy Saving Improvement Program Plug Load Management • A plug load is a type of energy used by products that are powered by means of ordinary AC plugs, such as printers, projectors, televisions, window air conditioners. These products continue to consume energy even when the device is turned off, known as phantom loads. Plug load management uses an existing Wi-Fi network to program an electrical plug to a set schedule by the user. The plug will stop all electrical power to the device during the off periods, turning off the equipment and eliminating phantom loads.

Energy Saving Improvement Program Boiler Burner Controls • A controller will be installed to efficiently manage the firing of the boiler by monitoring and controlling the burner fuel and air ratios. This unit eliminates mechanical linkages in the traditional burners and replaces the same with electronic equivalents. This eliminates the sluggish operation of the linkages and significantly decreases response time. The air to fuel ratio is therefore maintained accurately, resulting in fuel savings.

Maintenance & Capital Reserve Ø 1. Reserve Priorities: HBW: Locker room wall. Dangerous stress cracks. Est. Cost = $80, 000 (Maintenance Reserve) 2. VHS: Ceiling Fire Patch as per Verona Township Code Official. Est. Cost = $28, 000 (Referendum) 3. VHS: Asbestos Removal for LED Lighting in 11 classrooms. Est. Cost = $160, 000 (ESIP) 4. VHS: Wood shop room (STEM) wall, door and windows installation. Est. Cost = $ 5, 000 (Maintenance Reserve) 5. DISTRICT: Replace dangerous and worn stair treads. Est. Cost = $84, 000 (Maintenance Reserve) (split between 2016/2017, 2017/2018, 2018/2019 & 2019/2020) 6. LANING: Boiler for gym and 4 classrooms. Est. Cost = $35, 000 (ESIP) (split between 2016/2017 & 2018/2019) 7. VHS: Boys restroom near auditorium. Est. Cost = $7, 000 (Maintenance Reserve) 8. DISTRICT: Floor Machines to help restore the flooring. Est. Cost = $8, 437 (Propane Stripping) Est. Cost = $877 (Wet Vac. ) Est. Cost = $8, 192 (Burnisher)

Maintenance & Capital Reserve Ø Total Estimated Cost for Reserve Priorities: Total Maintenance Reserve 2016/2017 = $130, 506 Analysis: Ø Total Maintenance Reserve 2017/2018 = $21, 000 $218, 586 Ø Total Maintenance Reserve 2018/2019 = $21, 000 $193, 506 Ø Total Maintenance Reserve 2019/2020 = $21, 000 $25, 080 $193, 506 $89, 993 Ø Total ESIP 2016/2017 = Ø Total ESIP 2017/2018 = Ø Maintenance Reserve Actual Reserve = Projects = Remaining Reserve = *Capital Reserve = $177, 500 $195, 000 *Pending credit/rebate Ø Total Referendum 2016/2017 = $28, 000 Ø Grand Total of Estimated Cost = $416, 506

Summary Ø Ø Ø Ø Masonry Repairs was bid on March 29, 2016. Kitchen and Music Room renovations will take place in summer of 2016. This is due to no bidders for the first bid that took place in May 2015. The second bid was not until the end of June 2015 which caused time constraints for the project to be completed in the summer of 2015. Multi-Purpose Field Project bid open date is scheduled for April 21, 2016. All projects have an anticipated completion date of October 2016. The Town’s Construction Official has been very cooperative in allowing work to progress unimpeded and work is progressing on all awarded projects although some delays have been experienced with regards to plan review for tennis courts and fields. Long lead times on certain pieces of equipment will impact completion dates on certain HVAC components. Given the diverse nature of the projects and the ability to implement certain aspects, completion dates for the various components will be spread across this 2 year period. Various trades are cooperating to keep projects moving.