Vendors Advantage Financial System Vendors Each person or
- Slides: 53
Vendors Advantage Financial System
Vendors Each person or entity that ASU pays must be setup as a vendor Each vendor in Advantage is assigned a unique vendor number A business with multiple locations will use the same vendor number with a unique address indicator
Vendors Vendor Numbers: Businesses – Federal Tax ID number Individuals – an ASU assigned F 31 - number Employees and Students – ASU Affiliate ID
Miscellaneous Vendor Codes One-time use codes that allow name and address to be manually entered on payment REFUND – used to pay individuals less than $250 on PVQ documents INTV 1 – used to pay interviewee expenses on PVQ documents
Vendors To find an existing vendor: Search for the vendors name on VNAM Search for the vendor number on VEND
Vendor Tables VNAM – search by vendor name
Vendor Tables VNAS – search by vendor sort name
Vendor Tables VEND – search by vendor number
Vendor Tables VEN 2 – verify the address
Vendor Tables VEN 3 – verify tax information
Vendor Tables VNA 2 - verify the vendor is not marked Do Not Use on (DNU will list the valid vendor number)
ASU Vendors On-campus Service Departments provide goods or services to departments and are listed as Vendors Lists of on-campus vendor codes are available from Financial Services List by Vendor Code List by Vendor Name
Vendor Setup If a Vendor does not exist in Advantage, they must be setup before payment can be made The department creates a VE (Vendor Entry) document and applies Level 1 approval The VE, along with appropriate backup, is submitted to the Advantage Helpline for processing
Vendor Setup Accepted VE backup documentation: Off-Campus Vendors – a completed ASU Substitute W 9 or IRS Form W 9 Foreign Vendors – IRS Form W-8 BEN ASU-Affiliated Individuals – no backup needed, Advantage Helpline will verify employment or student enrollment
VE: ASU Employee Enter the Affiliate ID as the vendor number
VE: ASU Employee Enter the Affiliate’s name as it will appear on the check
VE: ASU Employee Enter the department name and mail code for delivery
VE: ASU Employee Enter the Sort Name as Last, First
VE: ASU Employee Enter your first name, phone extension, and date of entry
VE: ASU Employee Enter “Y” to mark the vendor as an Individual
VE: ASU Employee Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F 7 key
VE: ASU Employee After Editing, the VE will populate the entry date and move to PEND 1 status for approvals
VE: Off-Campus Individual Enter “INDIVIDUAL” for the vendor number if the vendor is using their SSN; if not, enter the Tax ID number
VE: Off-Campus Individual Enter the individual’s name as it will appear on the check
VE: Off-Campus Individual Enter the individual’s address
VE: Off-Campus Individual Enter the individual’s telephone and fax number, if provided
VE: Off-Campus Individual Enter the Sort Name as Last, First
VE: Off-Campus Individual Enter your first name, phone extension, and date of entry
VE: Off-Campus Individual Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F 7 key
VE: Off-Campus Individual After Editing, the VE will populate the entry date and move to PEND 1 status for approvals
VE: Off-Campus Business Enter the Tax ID Number of the company
VE: Off-Campus Business Enter the company name as it will appear on the check
VE: Off-Campus Business Enter the company address
VE: Off-Campus Business Enter the company telephone and fax number, if provided
VE: Off-Campus Business Enter the a contact at the company, if provided
VE: Off-Campus Business Enter the company name
VE: Off-Campus Business Enter your first name, phone extension, and date of entry
VE: Off-Campus Business Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F 7 key
VE: Off-Campus Business After Editing, the VE will populate the entry date and move to PEND 1 status for approvals
VE: Foreign Entity Enter “FOREIGN” for the vendor number
VE: Foreign Entity Enter the company name as it will appear on the check
VE: Foreign Entity Enter the entire address including city and postal code on address lines 1 and 2
VE: Foreign Entity Enter the country name (no abbreviations) in the city field
VE: Foreign Entity State and zip code fields should be left blank
VE: Foreign Entity Enter the telephone and fax number, if provided
VE: Foreign Entity Enter a contact at the company, if provided
VE: Foreign Entity Enter the company name
VE: Foreign Entity Enter your first name, phone extension, and date of entry
VE: Foreign Entity Edit the document to validate all entries and check for errors Enter “ED” in the Function field and Enter Press the F 7 key
VE: Foreign Entity After Editing, the VE will populate the entry date and move to PEND 1 status for approvals
Updating Vendors A Vendor in Advantage may be updated to change a name, address, contact person, etc. Submit a completed Vendor Change Form with backup documentation to the Advantage Helpline to make the change
Vendor Error Messages “Don’t Use. See VNA 2” Vendors are marked Do Not Use (DNU) to mark them as invalid vendor numbers A corresponding valid vendor number will be listed on VNA 2
Vendor Error Messages “No W 9 Form Received” A document includes a charge to 7310 (services) and acceptable backup has not been received for the vendor The department should request the Substitute W 9, IRS W 9, or IRS W 8 -BEN and submit to the Advantage Helpline
- 1 person singular
- Whats 2nd person
- Person person = new person()
- Is the word that a pronoun
- Comparative advantage ppf
- Actual mechanical advantage vs ideal mechanical advantage
- Comparative advantage exists when one person can produce
- Freedom financial advantage
- Pharmacy carousel vendors
- Street art vendors nyc
- Minnesota ignition interlock device program guidelines
- Fix engine vendors
- 3pi logistics partners
- Forrester wave email marketing vendors 2017
- Real-time interaction management
- Big data fabric
- Forrester wave email marketing vendors 2017
- Forrester attribution wave
- Top ids ips vendors
- Unified storage solution
- Late binding data warehouse
- Define federated search
- Olt odf
- X-haul
- Ordnance factory registration
- Spend analysis vendors
- Top 10 ambulatory ehr vendors
- Sem vendors
- Odu procurement
- Stars ii vendors
- Etc in formal writing
- First person vs third person writing
- Person-job fit and person-organization fit
- External conflicts in fahrenheit 451
- Class person string name person(string name)
- Chapter 18 safely moving the person
- An account of a person's life written by that person
- One persons trash is another persons treasure
- When a person is logrolled the person is
- Theme of the lion and the mouse
- Person a and person b
- A person swings on a swing when the person sits still
- Hi how are you doing ?
- “let [each person] step to the music he hears.”
- 7-3 practice more multiplication properties of exponents
- Identify each line or segment that intersects each circle
- Non-financial motivators
- Tilt frame container system
- Advantages of direct system of cold water supply
- Strategic information system advantages and disadvantages
- General ledger master file
- Is earth an open or closed system
- Circularory system
- Solve each system by elimination