Utility Installation Review UIR System InternetBased Utility Permit

Utility Installation Review (UIR) System Internet-Based Utility Permit Implementation Transportation Operations Group 1

Why is It Important? • Large number of utilities within the ROW • Thousands of utility permits per year • Hundreds of utility agreements per year • Institutional memory at Tx. DOT • Quality of information provided by utilities • TTI Research Project 0 -2110 üPrototype GIS-based utility inventory model üPrototype Internet-based utility permitting system Transportation Operations Group 2

Workflow Diagram - Overview Submitting • Notice of Proposed Installation Reviewing • Approval/Pre-construction • 48 -hr Notification • Traffic Control Plan Construction Post-construction • As-Built Certification Transportation Operations Group 3

Workflow Diagram (Part 1) Submitting Reviewing Approval Transportation Operations Group 4

Workflow Diagram (Part 2) Pre-construction Construction Post-construction Transportation Operations Group 5

User System Requirements • Desktop/Laptop with Pentium Processor or higher • Internet Explorer 6. 0 • Adobe Acrobat Reader 6. 0 • Internet connection • Email account • UIR active account Transportation Operations Group 6

Additional Information https: //apps. dot. state. tx. us/uirpro/ http: //uir. tamu. edu/uirdemo/ (demo) • Online help system • User manual • Training materials Cesar Quiroga – TTI (RS): c-quiroga@tamu. edu, 210 -731 -9938 Jesse Cooper – ROW (PD): jcoope 2@dot. state. tx. us, 512 -416 -2874 John Campbell – ROW (PC): jcampbel@dot. state. tx. us, 512 -416 -2909 Transportation Operations Group 7

Project Status • Pilot implementation in San Antonio • Four utility companies üWater utility üElectric utility üMajor telecom üCable TV company • All utility permits within Bexar County • Lessons learned for statewide implementation Transportation Operations Group 8

Implementation Issues • Utility company acceptability üDetailed utility installation coordinates üBuy-in from administration üConcern about Internet-based procedures üProprietary information security • DOT concerns üSystem scalability üAbility to capture district-level procedures Transportation Operations Group 9

Project Status (as of 09/24/08) Online Future Transportation Operations Group 10

Project Status (as of 09/24/08) District Started Total Active San Antonio 09/05 4, 945 1, 777 Pharr 06/06 3, 650 Bryan 05/07 583 461 Fort Worth 06/07 1, 445 792 Houston 09/07 481 Total 11, 104 Transportation Operations Group 1, 372 396 4, 798 11

Major System Functionality • Database-driven • Interactive GIS-based permit location • Permit event and document tracking • PDF file conversion • Utility company/DOT user management • Tabular and map-based reports • Performance measures Transportation Operations Group 12

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Benefits • Automation • More thorough, faster reviews • Reporting and accountability • Institutional memory • Document retention practices Transportation Operations Group 15

Challenges • Garbage in / garbage out … üAutomation does not “automatically” result in better, more reliable deliverables • DOT and utility company training • Utility company compliance üUtility Accommodation Rules üNotification to DOT prior to construction Transportation Operations Group 16