USTCCity U Collaboration Scheme Graduation Arrangement Graduation Arrangement

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USTC-City. U Collaboration Scheme Graduation Arrangement

USTC-City. U Collaboration Scheme Graduation Arrangement

Graduation Arrangement n Residence Requirement ¡ ¡ n “ 1+4” study mode, 2 years

Graduation Arrangement n Residence Requirement ¡ ¡ n “ 1+4” study mode, 2 years (for students who were admitted the scheme in or before 2014) / 3 Years ( for students who were admitted the scheme in or after 2015). Students are registered in part-time mode. “ 3+2” study mode, 1. 5 year in full-time-equivalent. (1 year in HK and 1 year in Shenzhen) Coursework Requirement ¡ ¡ ¡ Students are required to take a minimum of 14 credit units (students of CB are required to fulfil 15 credit units) Credit transfer is limited to a maximum of 7 credit units You may ask the General Office for the no. of credit units transferred. To apply for credit transfer, please use SGS 16 form, which can be downloaded from http: //www. sgs. cityu. edu. hk/suzhou/.

Graduation Arrangement n 1) 2) 3) 4) The following documents (downloaded from http: //

Graduation Arrangement n 1) 2) 3) 4) The following documents (downloaded from http: // www. sgs. cityu. edu. hk/suzhou/) have to be submitted to SGS for the arrangement of examination no later than 15 March 2018: SGS 09 U Form: Notice of Submission of Thesis for Examination Arrangements for Students under the USTC-City. U Collaboration Scheme (On the form, you need to fill in the proposed unbound thesis submission date and thesis title (in English & Chinese). an abstract of thesis, a copy of the Research Degree Planner summary sheet (applicable to students admitted from 1 September 2014 onwards) SGS 09 A Form: Certifying Form for Submission of Thesis for Examination (with supervisor’s and head’s signature) SGS 09 B Form: Statement on the Extent of Research Collaboration 4 copies of English unbound thesis in ring bound

Graduation Arrangement n Composition of Examiners (5 examiners) City. U’s requirement: SGS will send

Graduation Arrangement n Composition of Examiners (5 examiners) City. U’s requirement: SGS will send invitations to them only Ø Ø Internal Examiner (also as City. U Panel Chair) Internal Examiner External Examiner City. U Supervisor USTC’s requirement: Ø 5 examiners (Student can report to 學 位 辦 likes this as the name of City. U examiners will not be disclosed. )

Graduation Arrangement City. U SGS 中科大 學位辦 Joint Oral Exam.

Graduation Arrangement City. U SGS 中科大 學位辦 Joint Oral Exam.

Graduation Arrangement n Major Job Duties of SGS (USTC students): o Invite 3 examiners

Graduation Arrangement n Major Job Duties of SGS (USTC students): o Invite 3 examiners recommended by City. U supervisor Send the unbound thesis (in English) to 3 examiners and ask them to fill in a Thesis Assessment Reports Distribute the completed Thesis Assessment Reports among student, City. U supervisor and examiners SGS will give student 3 completed Thesis Assessment Reports (in English) so as to apply for USTC degree certificate Coordinate the oral exam on the spot o o

Graduation Arrangement n o o YOU/USTC supervisor have to: Invite other examiners to fulfill

Graduation Arrangement n o o YOU/USTC supervisor have to: Invite other examiners to fulfill the oral exam requirement of USTC Send the unbound thesis (in Chinese) to these examiners and ask them to fill in 论文评阅书 (City. U will provide you with 3 reports in English to apply for the USTC Ph. D) Important note: students have to collect the completed 论 文评阅书 from all examiners whom you have given the unbound thesis (in Chinese) to before the oral exam. Otherwise, USTC will not allow students to sit for the joint oral exam. Inform the other examiners the date and time of oral exam, if necessary

Graduation Arrangement Unbound Thesis in Ring Bound

Graduation Arrangement Unbound Thesis in Ring Bound

Graduation Arrangement n In May 2018: ¡ ¡ ¡ Oral Exam Date (Student will

Graduation Arrangement n In May 2018: ¡ ¡ ¡ Oral Exam Date (Student will be informed by SGS in advance) Candidate is required to present at the oral examination for about 20 -30 minutes in English Please inform Suzhou Office if you need computer aid or you need to do testing Examiners will ask questions in the Q & A session. If candidate uses Chinese to answer a question raised by USTC examiners in Chinese, they should also answer again in English in case there are foreign examiners. Panel of examiners will make recommendation to SGS Student will be informed of the result on the same day

Graduation Arrangement n After the Oral Examination o Panel of examiners may award the

Graduation Arrangement n After the Oral Examination o Panel of examiners may award the candidate with the Ph. D degree or ask the candidate to revise thesis o Once the College approves the revision, student will have a status “Study Completed” and students cannot use the Peter Ho Conference Scholarship if applicable. o Students are required to upload electronic version of your thesis (printed on both sides of the paper) normally within one month from the date s/he receives an email named thesis submission to City. U Scholars.

Graduation Arrangement o o o Student is required to follow Appendix 7 & 8

Graduation Arrangement o o o Student is required to follow Appendix 7 & 8 of the Guidebook for the format of the cover, spine and title page. The release of stipend, even within the normal study period, will be stopped starting from the following month once thesis revision period after examination is due regardless of whether the revised thesis is submitted, or the “Reply Proforma of Recommendation for the Award of MPhil/Ph. D Degree” is received by SGS/Suzhou and the student’s status is changed to “STUDY COMPLETED”, whichever is earlier. If the student is unable to submit the revised thesis by the deadline, s/he may request for an extension for revisions from the Exam Panel. If approved, stipend will continue to be released until the deadline for revisions within the student’s normal study period. Student will not get the City. U degree certificate and academic transcript if s/he fails to submit the bound thesis by the specified date. Bound Thesis

Graduation Arrangement n Venue for examination Basically in Suzhou, but it can be in

Graduation Arrangement n Venue for examination Basically in Suzhou, but it can be in Hong Kong or in Hefei if both City. U & USTC supervisors agree. ¡ Normally Examiners may participate in the oral examination via tele-conferencing device if they cannot attend the exam in person. However, USTC does NOT accept remote voting (遥距投票). In order to fulfill the requirement of USTC, there must be 5 examiners (excluding City. U & USTC supervisors) attending the oral examination in person. Dates for examination (to graduate in 2018) ¡ Thesis submission not later than 15 March 2018; Oral exam not later than 31 May 2018 (科大学位证颁发前) ¡ Students MUST provide 科大学位证/毕业证 in time to get the City. U’s degree certificate in Oct 2018. ¡ n

Graduation Arrangement n n To extend the candidature, SGS 03 form, which can be

Graduation Arrangement n n To extend the candidature, SGS 03 form, which can be downloaded from SGS webpage should be filled. Maximum extended period: 6 months x 2 times. NO stipend, NO free accommodation and No office in Suzhou/Shenzhen. Award presentation ¡ Upon fulfillment of both institutions’ academic and examination requirements, Students should provide the USTC degree certificate to apply for the City. U degree certificate within 3 years after the end of their normal study period. This will give them a maximum of 8 years to complete the joint Ph. D programme. Students will be terminated if they fail to complete their study within 8 years. ¡ City. U’s degree certificate will indicate that the Ph. D award is jointly granted by City. U and USTC. ¡ Students can attend the award ceremonies of USTC and City. U respectively. For City. U, the congregation usually takes place in November 2018.

THE END Thank you!!

THE END Thank you!!