USTCCity U Collaboration Scheme Graduation Arrangement Graduation Arrangement

USTC-City. U Collaboration Scheme Graduation Arrangement

Graduation Arrangement n Residence Requirement ¡ n A period of not less than 2 years Coursework Requirement ¡ ¡ Students are required to take a minimum of 14 credit units (students of CB are required to fulfil 27 credit units) A compulsory 1 credit unit on SG 8001 or SG 8001 M Credit transfer is limited to a maximum of 7 credit units (a maximum of 13 credit units for CB students) You may ask the General Office for the no. of credit units transferred. To apply for credit transfer, please use SGS 16 form, which can be downloaded from http: //www. suzh. cityu. edu. hk/.

Graduation Arrangement n n SGS 09 U form: Notice of Submission of Thesis for Examination Arrangements for Students under the USTC-City. U Collaboration Scheme (downloaded from http: //www. suzh. cityu. edu. hk/) with an abstract of thesis (about 1 page), THREE months (latest by 15 Jan 2011) before the submission of the unbound thesis (by 15 April 2011) On the form, you need to fill in: ¡ ¡ n Proposed unbound thesis submission date Thesis title (in English & Chinese) Then pass it to your supervisor to fill in the rest

Graduation Arrangement n Composition of Examiners (5 examiners) City. U’s requirement: SGS will send invitations to them only Ø Ø Internal Examiner (also as City. U Panel Chair) Internal Examiner External Examiner City. U Supervisor USTC’s requirement: 5 examiners (Student can report to 學 位 辦 likes this as the name of City. U examiners will not be disclosed. ) Ø

Graduation Arrangement City. U SGS 中科大 學位辦 Joint Oral Exam.

Graduation Arrangement n Major Job Duties of SGS: o Invite 3 examiners recommended by City. U supervisor Send the unbound thesis (in English) to 3 examiners and ask them to fill in a Thesis Assessment Reports Distribute the completed Thesis Assessment Reports among student, City. U supervisor and examiners SGS will give student 3 completed Thesis Assessment Reports (in English) so as to apply for USTC degree certificate Coordinate the oral exam on the spot o o

Graduation Arrangement n o o YOU/USTC supervisor have to: Invite other examiners to fulfill the oral exam requirement of USTC Send the unbound thesis (in Chinese) to these examiners and ask them to fill in 论文评阅书 (City. U will provide you with 3 reports in English to apply for the USTC Ph. D) Important note: students have to collect the completed 论 文评阅书 from all examiners whom you have given the unbound thesis (in Chinese) to before the oral exam. Otherwise, USTC will not allow students to sit for the joint oral exam. Inform the other examiners the date and time of oral exam, if necessary

Graduation Arrangement n On unbound thesis submission date, submit ¡ ¡ ¡ 4 copies of English unbound thesis in ring bound SGS 09 A form: Certifying Form for Submission of Thesis for Examination (with supervisor’s and head’s signature) SGS 09 B form: Statement on the Extent of Research Collaboration Unbound Thesis in Ring Bound

Graduation Arrangement n Six weeks after unbound thesis submitted ¡ ¡ ¡ Oral Exam Date (Student will be informed by SGS in advance) Candidate is required to present at the oral examination for about 20 -30 minutes in English Please inform Suzhou Office if you need computer aid or you need to do testing Examiners will ask questions in the Q & A session Panel of examiners will make recommendation to SGS Student will be informed of the result on the same day

Graduation Arrangement n After the Oral Examination o o Panel of examiners may award the candidate with the Ph. D degree or ask the candidate to revise thesis Once the College approves the revision, student will have a status “Study Completed” and students cannot use the Peter Ho Conference Scholarship if applicable. Except for CA students, student is required to submit FOUR bound theses (one for City. U library, one for department, one for City. U supervisor and one for USTC) normally within one week from the date s/he receives a letter to confirm the revisions to thesis by himself/herself. For CA students, only THREE bound theses are needed because CA dept. does not keep a copy.

Graduation Arrangement o o o Student is required to follow Appendix 12 & 13 of the Guidebook for the format of the cover, spine and title page. Once student submits the bound thesis, the stipend will be stopped. Student will not get the City. U degree certificate if s/he fails to submit the bound thesis. Bound Thesis

Graduation Arrangement n Venue for examination Basically in Suzhou, but it can be in Hong Kong or in Hefei if both City. U & USTC supervisors agree. ¡ Examiners, who are not able to attend, may participate in the oral examination via tele-conferencing device. However, USTC does NOT accept remote voting (遥距投 票 ). In order to fulfill the requirement of USTC, there must be 5 examiners (excluding City. U & USTC supervisors) attending the oral examination in person. Dates for examination (to graduate in 2012) ¡ Thesis submission not later than 15 April 2012; Oral exam not later than 31 May 2012 (科大学位证颁发前) ¡ Students MUST provide 科大学位证 to get the City. U’s degree certificate in October 2012. ¡ n

Graduation Arrangement n n To extend the candidature, SGS 03 form, which can be downloaded from SGS webpage should be filled. Maximum extended period: 6 months x 2 times. NO stipend. Award presentation ¡ Upon fulfillment of both institutions’ academic and examination requirements, the student will receive a Ph. D degree certificate jointly awarded by City. U and USTC. ¡ City. U’s degree certificate will indicate that the Ph. D award is jointly granted by City. U and USTC. ¡ Students can attend the award ceremonies of USTC and that of City. U respectively. For City. U, the award ceremony takes place in November 2012.

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