USPS Updates December 2006 General STRS district codes

USPS Updates December 2006

General • STRS district codes added to validation file – See Release Notes in the USPS forum for complete listing 2

AUDRPT • Modified default to always generate ‘Demand’ report 3

USPEMS • USPEMX – Record indicated was changed for FY 07 • Now set to an “H” • PERDET – Validation updates • Hours in day less than. 25 • Date of birth less than 7/1/1935 or greater than 7/1/1985 • Updated cross validations on position codes and assignment areas • FTE can not be greater than 2. 0 per position code 4

Employee Email Direct Deposit Flag • Flag added to USPSCN/BIOSCN 5

Employee Email Direct Deposit Flag • Flag can be used to indicate if the employee should receive a direct deposit notice by email – Direct deposit email procedures no longer would key on just an email address to make decision – Changes must be completed by ITC if implementing this flag 6

Employee Email Direct Deposit Flag • The value in this new field will be used to determine if the employee is to get an email direct deposit notice, the email address will not determine if the employee is to get this notification – The email address will be used for the send of the notice as in the past 7

Employee Email Direct Deposit Flag • The email address will be used secondary for access to the HR Kiosk information available to each employee if your ITC is participating – An employee can now have an email in BIOSCN and not receive email direct deposit notices • Eliminates having to enter the “*” preceding the address – Contact ITC if uncertain you can utilize the HR Kiosk 8

Employee Email Direct Deposit Flag • Implementation of this field is optional for districts not using the HR Kiosk – Districts using the HR kiosk who have direct deposit employees must implement this flag 9

Employee Email Direct Deposit Flag • Implementation option with MASCHG – New option called MASENOT 10

Employee Email Direct Deposit Flag • Provide Actual/Projection option • Sorting options for report generated 11

Employee Email Direct Deposit Flag • MASCHG/MASENOT provides selection options 12

Employee Email Direct Deposit Flag • Options include 13

Employee Email Direct Deposit Flag • District should run MASCHG/MASENOT one time to implement and then should update the records in USPSCN/BIOSCN as new employees are added 14

Employee Email Direct Deposit Flag • CHKPRT – New token <EMAIL_DIRDEP> included in. DAT files for printing and notice generation • CHKPRT. DAT (Payroll checks) – Set to “N” – Email address included on all records if it exists • DIRCHK. DAT (Direct deposits) – Set to “Y” if BIOSCN flag is set – Email address included on all records if it exists 15

Employee Email Direct Deposit Flag • CHKPRT – Overrides the USPSCN/BIOSCN flag if ‘ignore direct deposit’ is selected in INICAL • Token value is always set to “N” • Employee will always receive payroll check 16

Employee Email Direct Deposit Flag • Added to UDMS views • USPLOAD/EMPLOAD – Allows • “Y”, “Yes”, “ 1” • ”N”, “No”, “ 2” 17

Employee Email Direct Deposit Flag • USPRPT/EMPMST 18

W 2 Reporting Changes • New field added to USPSDAT/DEDNAM REG type – Indicates designated Roth IRA 19

W 2 Reporting Changes • Designated Roth IRA values – 1 = 401(k) – 2 = 403(b) • District should set value on existing REG deduction type after December release installed at ITC – No changes required on USPSCN/DEDSCN – W 2 PROC will handle values 20

W 2 Reporting Changes • W 2 PROC – Will read Designated Roth records and will create labels and amounts for Box 12 • AA for 401(k) contributions • BB for 403(b) contributions – Amounts will appear on W 2 REPT • Same place as other special reporting such as life insurance, medicare pickup, etc. appear 21

W 2 Reporting Changes • W 2 PROC – The suffix for employee name will print by itself on the forms – Default for tape file creation changed to “N” 22

USPS Problems Corrected December 2006

CHKSTA • Increased size of internal table so more checks can be processed in a single run for a void and reissue – 800 at a time can now be processed 24

NEWCNT • NEWPAY – Problem with report caused employee name to be blank in some cases 25

USPRPT/CHKSTS • Incorrect gross amount appeared – Affected situations where a negative amount was processed 26

ODJFSRPT • Records were not being selected for the 12 th of the month counts correctly 27

USPS Technical Updates December 2006

CHKPRT • New token added for email direct deposit processing – <EMAIL_DIRDEP> • Indicates if employee is to receive an email direct deposit notice • Must be implemented if district intends to use HR Kiosk 29

Employee Email Direct Deposit Flag • ITC must modify paper notice. FRM files to use the <EMAIL_DIRDEP> token rather than <EMAIL> in IF Statements – <$SELECT/IF=“<$NOT><EMAIL_DIRDEP>”> 30

Employee Email Direct Deposit Flag • ITC must modify email notice. FRM files to use the <EMAIL_DIRDEP> token such as this example – <$SUPPRESS><_EM/VALUE=“<EMAIL_DIRDEP>”> 31

W 2 PROC • Added new tokens for Roth IRA amounts – <RW_ROTH_401 K> – <RW_ROTH_403 B> • Added new token for suffix – <EMPL_SUFFIX> 32

W 2 TAPE • New fields added for Roth IRA contribution amounts – Library – Totals 33