Using Google Calendar Google Forms to Organize Anything

Using Google Calendar & Google Forms to Organize Anything Lori Y. Lee Zanesville City Schools llee@zanesville. k 12. oh. us Twitter @llee_zanesville http: //goo. gl/B 0 Hp. L

Overview • Zanesville's use of Google Calendars & Google Forms • Creating a Google Calendar • Creating a Google Form • Using both to Organize Anything

Zanesville Use of Calendar & Forms • Used in Media Center • o Requests for Media Center Visits o Requests for Laptop Carts o Calendars for both Check out our Webpage o http: //www. zanesville. k 12. oh. us/domain/100

Creating a Calendar 1. Once in Google Account, choose Calendar 2. My Calendars select the arrow to find Create a New Calendar

• Name the Calendar • Make sure to specify the correct time zone

Setting up a Calendar • • On right side click the Gear Select Calendar Settings

Calendar Settings • Many personalizations can be made o o Date & time format Default meeting length Default calendar view Viewing weather

Adding Events • Click and drag on your calendar screen. • Use the Create Event link. • Create from your calendar list. • Use the Quick Add link.

Publish a Calendar

What is a Google Form? • A tool to build questionnaires or surveys • Responses are recorded in a spreadsheet • Notifications can be activated for immediate response

Creating a Google Form • Go to Drive • Create • Choose Form

1. Name your form 2. Choose a Question Type Text Paragraph Text Multiple Choice Checkboxes Choose from a list Scale Grid 3. Type question 4. Is it a Required Question 5. Edit/Copy/Delete Question

Creating a Google Form View an example of a Live Form http: //goo. gl/v. TW 4 T View the gathered data http: //goo. gl/wuefs

Setting Form Notification 1. Under Tools go to Notification Rules 2. Decide how you want to be notified 3. When a form is submitted 4. When to receive an email

Publish a Google Form • Several places to find Link to Embed o Spreadsheet side go to Form then to Embed form into Web page o Spreadsheet side go to Form then to Edit Form § At the bottom on the form will be a link address to publish form § At top click More Actions for Embed

Google Form Refreshed

Google Form Refreshed Features • • • Forms now allows users to collaborate with others in real-time Multiple users can work on the same form simultaneously Unlike the previous version, forms are no longer tied to a specific spreadsheet. Responses are collected and stored only in the form If owners prefer to see the data in a spreadsheet, they can specify a destination spreadsheet for the data at any time.

Q&A Feedback http: //goo. gl/d. Ai. Jm Thanks for attending!