Using CERIFbased CRIS to support the academic and

Using CERIF-based CRIS to support the academic and research community: emerging services in Greece Nikos Houssos National Documentation Centre / National Hellenic Research Foundation, Greece euro. CRIS Task Group Leader: CRIS Architecture and Development

Agenda • Overview of the Greek research ecosystem • Structure of emerging national CRIS infrastructure in Greece • Services to the research community • The role of CERIF CRIS and interoperability euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greece - Research community demographics • 22 Universities, 18 Technological Educational Institutes, 13 Research Centres • 45. 239 researchers, 24. 674 FTEs (2011) • Permanent research personnel of public organisations: About 12. 000 researchers • Source: Sachini E. , Malliou N. , Ieromnimon T. , (2014), Research & Development Expenditure and Personnel in Greece in 2011, National Documentation Centre. ISBN: 978 -618 -5079 -02 -4. Available at http: //metrics. ekt. gr/el/node/117 euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greece - Research community demographics Researcher distribution per organisation type euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greece - Research community demographics Researcher distribution to Universities euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek research output profile • About 10. 000 -12. 000 publications indexed every year by Wo. S / Scopus • Steady increase in the last 20 years • Source: Sachini E. , Malliou N. , Houssos, N. Karaiskos, D. , (2012), Greek Scientific Publications. Bibliometric Analysis of Greek Publications in Scientific Journals (Wo. S – Scopus). National Documentation Centre. Available at http: //metrics. ekt. gr/en/epistimonikesdimosiefseis/ekdoseis-EKT euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Number of publications produced in Greece 1996 -2012 euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Emerging Greek CRIS infrastructure - structure • Each organisation operates its own institutional CRIS system • Policies, procedures and workflows at the institutional level • All institutional CRIS systems are based on the same CRIS software platform • CRIS software developed by EKT (Native CERIF database) • A central aggregator will provide a unified point of access to the entire information • CERIF XML is used for interoperability euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Support to institutions • CRIS software – including documentation for installation, configuration, usage • Software distribution system • Including certification procedure, notifications for new releases, versioning • Online helpdesk for support • http: //helpdesk. cris. ekt. gr • Semantics – vocabularies • CERIF standard semantics and additional vocabularies specific to the Greek environment • Tools for data import to the CERIF database • CERIF XML • Excel / CSV and Dublin Core through an open source library (Biblio-transformationengine, BTE – github. com/EKT/Biblio-Transformation-Engine) euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek CRIS infrastructure – development status • Development started in September 2013 – ends December 2014 • Software platform in pilot in two institutions since summer 2014 • National Hellenic Research Foundation, University of Patras • Software distributed to further 13 institutions – November 2014 • Individual CRIS systems and aggregator in operation within 2015 euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

The CRIS software platform - overview • Native CERIF database - support all CERIF entities • Java, Spring, JPA, Elastic Search, j. Query • Based on the open source CERIF-JPA library – used for the CERIF reference implementation • Search, faceted browsing • User interface (web forms) for editing all entities and semantic layer • Advanced support for data management / approval workflows • Sophisticated user roles / authorization • Security, Single Sign-On, integration with LDAP • Reporting • Highly configurable euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

The CRIS software platform - interoperability • Native CERIF database underlies institutional systems and the aggregator • CERIF XML bulk import (entities and semantic layer) • Compliance with the Open. AIRE CRIS guidelines – CERIF XML over OAIPMH • Implemented for public review version – planned support for final release • CERIF API support • Implemented for first API draft – planned support for final release • Single Sign-On (Shibboleth), integration with LDAP euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek Researcher Directory – researchers. gr • Database of Greek Researchers • Researchers in Greek organisations and Greek researchers abroad • Access only to researchers – registration only by invitation • Extremely easy interface for researchers to update their profile (one-click functions) • Pre-loaded information for permanent personnel of Greek public research performing organisations • Automatic loading of information from sources: • Cross. Ref, Pub. Med, Microsoft Academic Search, DBLP, Greek Books in Print • Link publications to researchers – automatic mechanisms • Automatic recognition of references from researcher CVs • Export profile in CERIF XML euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek Researcher Directory – Researcher Profile • Affiliations • Education • Research expertise – disciplines (Frascati) and keywords • Identifiers • ORCID, MAS ID, Scopus Author ID, Researcher. ID, … • Awards / Distinctions • Best paper awards, Journal Editorships, Scientific Society Fellowships, … • Publications • Journals, Conference Proceedings including impact figures • Projects (in development) euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek Researcher Directory - interoperability • User profiles updated semi-automatically • User profile data available in CERIF XML • Data provided back to organisations (pilot with two Greek institutions) • Export of a report according to the requirements of the Greek Higher Education Quality Authority (includes publications, journals) euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Greek Researcher Directory – figures and uptake • 11. 945 registered researchers • More than 45% of researchers have updated their profile themselves • More than 90. 000 publications added to profiles • More than 222. 000 publications linked with researchers • High traffic after periodic user notifications • Smooth user support through helpdesk euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014

Acknowledgements • The work presented in this article has been partly supported by the project "National Information System for Research & Technology/Social Networks-User Generated Content" (Project ID 296115) • Co-funded by Greece and the European Union. European Regional Development Fund through the Operational Programme "Digital Convergence" (NSFR) http: //www. epset. gr Digital Libraries Conference, 09 -12 September 2014, London, UK 26

Thank you for your attention! • More info: nhoussos AT ekt. gr http: //metrics. ekt. gr/cris http: //helpdesk. cris. ekt. gr http: //code. google. com/p/cerif-jpa-persistence http: //github. com/EKT/Biblio-Transformation-Engine euro. CRIS membership meeting, Amsterdam, 11 -12 Nov 2014