Using Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION

Using Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION: Central African Republic Case Study Sandra Basgall Monitoring & Evaluation Regional Technical Advisor CARO Give hope to a world of need OR Dashevsky Solution Architect GKIM www. crs. org

Problem • Beneficiary Registration • Beneficiary Tracking • Lack of accurate, timely data How do we solve these problems? Give hope to a world of need www. crs. org

Solution • • Barcoded Cards i. Form. Builder i. Pods Barcode Reader Give hope to a world of need www. crs. org

Architecture Overview Give hope to a world of need www. crs. org

Methodology Give hope to a world of need www. crs. org

Barcoding a Beneficiary Family Give hope to a world of need www. crs. org

Barcode Identification Give hope to a world of need www. crs. org

Process Overview Beneficiaries Registration • Provide Beneficiary Card • Collect basic Beneficiary information Voucher Distribution • Distribution of the vouchers to beneficiaries Vendor Registration • Provide Vendor registration card • Register Vendor and collect basic information Vendor Checkout Exit Interview Give hope to a world of need • Provide payment to vendors based on coupons received • Interview beneficiaries • Interview vendors www. crs. org

Process • Register Beneficiaries Give hope to a world of need www. crs. org

Beneficiary Report Give hope to a world of need www. crs. org

Seed Fair Give hope to a world of need www. crs. org

Process continues Check-in Beneficiaries Give hope to a world of need www. crs. org

Process continues Voucher Distribution Give hope to a world of need www. crs. org

Process continues Register Vendors Give hope to a world of need www. crs. org

Process continues Check-out Vendors Pay Vendors Give hope to a world of need www. crs. org

Reporting Give hope to a world of need www. crs. org

Outcomes Activity Initial Registration Personnel Time Total Beneficiaries Registered Give hope to a world of need Traditional Fair Caritas animators spent up to two weeks registering beneficiaries in their respective zones, then lists were compiled and sent to CRS in Bangui 20 2 weeks ICT 4 D Fair CRS and Caritas staff met directly with beneficiaries to register and give beneficiary cards 7, 919 6, 000 5 2 -3 days www. crs. org

Outcomes Continued Activity Personnel Time (average) Max beneficiaries/fair Give hope to a world of need Traditional Fair 6 6 hours 400 ICT 4 D Fair 3 3. 5 hours 400 www. crs. org

Hypothesis Results • Barcodes saved time in registering beneficiaries, • Barcodes save time in validating beneficiaries • Barcodes reduce time needed in paying venders Give hope to a world of need www. crs. org

Assumption Results • Voucher more accurately and efficiently calculated • Barcode and scanner system can be easily used and accepted • Equipment was robust enough to continue to work effectively with limited maintenance Give hope to a world of need www. crs. org

What to improve • Be able to check data daily to correct for errors. • Picture when scanned for identification. • Develop upload/download mechanism such as a hot spot so i. Pods can be synced immediately. • Either find a fix for the i. Pods when scanning vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the i. Pod. Give hope to a world of need www. crs. org

How we addressing this issues • DREAM Mini Server – Synchronize data between devices with out internet connection – Access Reports with out need for internet connection – Modify Forms offline Give hope to a world of need www. crs. org

Next Steps • Pilot a more complex project. • Include task as well as beneficiary. Give hope to a world of need www. crs. org

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Questions Give hope to a world of need www. crs. org