UPGRADE TO BANNER 8 Or Banner MARCH MADNESS

UPGRADE TO BANNER 8 Or Banner MARCH MADNESS!

Banner 8 Upgrade? What’s an upgrade? ◦ A process to replace all or part of a current system with improved functionality and performance. What is it NOT? ◦ Not a full implementation like we completed in FY 2009. Why upgrade? ◦ Support for Banner 7 will discontinue at the end of FY 2010. This is a normal process for a vendor ◦ We also want to take advantage of new functionality in the Banner 8 version.

Downtime Banner System will come down March 10 th 5: 00 p. m. (ct) The system will come back up March 16 th 8: 00 a. m. (ct) System is down Thursday (3/11), Friday 3/12), and Monday 3/15).

What can’t you do? HR/Payroll related ◦ ◦ ◦ Epaf’s Web Time Entry Web Leave Reports View Leave Balances online View Earnings Statements online

What can’t you do? Finance related ◦ ◦ ◦ ◦ ◦ Tech. Buy Travel System Traffic & Parking system Property Inventory system Interdepartmental Billing through Gateway Direct Pays Contract Database Contract Accounts Receivable Vendor Queries PARs

What can’t you do? Finance related cont. ◦ ◦ Cash Receipts Accounts Payable Checks Accounts Payable Invoices MPIP Patient Refunds

So…what CAN I do? View Cognos reports ◦ Data will be from close of business on 3/10/2010. ◦ Refreshed data will be available on 3/17/2010 for close of business 3/16/2010 Processes that are still a form (paper, excel, adobe forms) ◦ These will be held by the Finance and Admin offices until Banner comes up

So…what CAN I do? Call and email us ◦ We are still available and can answer your questions.

Revised Deadlines EPAF’s ◦ March 4 th Deadline for SM 6 (3/1 – 3/15) Please do not submit epafs after March 4 th for future payrolls Please wait until after the system comes back up March 16 th Multi-Purpose One Time Payment forms ◦ March 4 th For payment on SM 6 (3/1 – 3/15)

Revised Deadlines Manual Check Requests ◦ March 4 th payable on 3/10/2010 ◦ Next deadline will be 3/18/2010 payable on 3/26/2010 Web Leave Reports (WLR) ◦ March 10 th - this is 5 days early ◦ For Exempt employees to record February leave

Revised Deadlines Finance related deadlines ◦ Several deadlines on March 9 th and 10 th

Normal Deadlines will resume when the system comes back up on March 16 th. WTE for SM 6 (3/1 – 3/15) is still March 17 th

Communication Email ◦ To this group ◦ To all employees Announcement Page These will take place starting mid-February You will be notified when the system is back up.

Downtime Processes

QUESTIONS?