Updating the MINERVA Work Plan Antonella Fresa MINERVA

Updating the MINERVA Work Plan Antonella Fresa MINERVA Technical Coordinator Parma, 19 th November 2003 5 th official NRG meeting

Components of MINERVA Work Plan Ø Knowledge base Ø Benchmarking Ø Working Groups’ activities Ø Specific Topics of Minerva Plus Ø Sustainability and European Added Value + Training and Dissemination Parma, 19 th November 2003 5 th official NRG meeting

The Knowledge Base On-line prototype available in the restricted Members Area since 26/10/2003 Searchable items: • Institutions • People • Competence centres • Good practices • Guidelines • Benchmarking (not yet active) Parma, 19 th November 2003 5 th official NRG meeting

The Knowledge Base It will store and organise all the factual information collected through the working groups and all the other activities of the network Next steps: Ø Completion of the technical development, including the integration of the Benchmarking section, Ø Agreement on the data entry policy, Ø Commitment of all the partners in data maintenance, Ø Strategy for accessing and exploiting data, Ø Populating the database. Parma, 19 th November 2003 5 th official NRG meeting

The Knowledge Base: Data entry policy - Currently, every user can add new records: - Management of multiple authorisations for data entry? - One single data entry point? - How to verify the quality of the information? - Porting of the existing data: - It is necessary to plan the activity Parma, 19 th November 2003 5 th official NRG meeting

The Knowledge Base: Data maintenance A Knowledge Base exists if data are maintained! - All the partners should commit to provide data for the knowledge base, - A physical interface, a person, should be appointed as the contact point for the knowledge base in each country. Parma, 19 th November 2003 5 th official NRG meeting

The Knowledge Base: Access and Exploitation Strategy The Knowledge Base must be accessed and exploited, otherwise it risks to become useless! It is necessary to decide: - How login are distributed? , by whom? - Is the access limited to he Minerva partners? - Or it is otherwise open to the signatories of the Minerva Cooperation Agreement? Parma, 19 th November 2003 5 th official NRG meeting

Long-term focus on benchmarking The on-line tool exists and it is going to be integrated into the knowledge base Open issues: – How to guarantee the integrity of the data (avoid duplications, check for possible misunderstanding in filling the questionnaires, etc. )? – How to guarantee that replies are trustable? – Are further translations needed? Parma, 19 th November 2003 5 th official NRG meeting

Long-term focus on benchmarking Flexibility must be maintained in the selection of the best tool for each country (paper, on-line, in national language, “ 3 -layers”-policy, programmes, projects) Open issue: - To plan the merging of the results coming from the difference tools into the Minerva knowledge base Parma, 19 th November 2003 5 th official NRG meeting

Long-term focus on benchmarking It is necessary to launch a big campaign of data collections. Open issue: - To motivate cultural institutions in the enlarged Europe, Russia and Israel to participate and to demonstrate derived benefits Parma, 19 th November 2003 5 th official NRG meeting

Updating the current Working Groups’ activities Ø WG Inventories & Multilingualism Ø WG Interoperability, Service porvision & IPR Ø WG Quality & User requirements Ø WG Good Practices & Competence Centres NEW subject: Preservation Parma, 19 th November 2003 5 th official NRG meeting

WG priorities: Inventories & Multilingualism • Collect data to test the validity of the agreed data model for a common technical framework • Launch of pilot projects to test the feasibility of the model for trans-European repositories • Conduct a European survey about the existing solutions for multilingualism, in order to identify gaps and recommendations (this working group works in strict coordination with “Interoperability”) Parma, 19 th November 2003 5 th official NRG meeting

WG priorities: Interoperability, Service provision & IPR • To draw up Technical Guidelines for Programmes; • To create a technical Observatory, keeping updated as technology changes (horizon-scanning with a research focus, monitoring developments, distributing authoring, promoting benchmarking); • To review DC. Culture implementation and testing; • To propose and to review applicability of an “educational licencing” IPR framework. Parma, 19 th November 2003 5 th official NRG meeting

WG Priorities: Quality & User requirements • To complete development and adoption of the 10 Principles for quality cultural web sites; • To develop the explanation document for the 10 Principles; • To disseminate the produced results; • To coordinate the results of the Quality working group with the other Minerva working groups. Parma, 19 th November 2003 5 th official NRG meeting

WG Priorities: Good Practices & Competence centres • To disseminate the Handbook on Good Practices; • To continue the collection of good practices and competence centres, through the on-line form; • To organise awareness events and to participate to third party conferences. Parma, 19 th November 2003 5 th official NRG meeting

Horizontal Priorities • Attention should be paid by all the working groups in reversing gathered data and information into the Minerva Knowledge Base; • Activation of the Minerva Plus activities and specific topics should be planned by the working groups. Parma, 19 th November 2003 5 th official NRG meeting

Minerva PLUS • Minerva PLUS is the enlargement of Minerva to NAS, Russia and Israel, funded by EC in the 6 FP. • It will hopefully start on January 2004. • A set of specific topics has been defined to be developed by the new partners, in the frame of the MINERVA PLUS project, within the same Working groups of Minerva. Parma, 19 th November 2003 5 th official NRG meeting

Minerva PLUS Specific Topics within the Inventories & multiligualism WG: ð Multilingual thesauruses within the Interoperability, Service Provision & IPR WG: ð Business Models for digitisation programmes within the Quality & User requirements WG: ð Needs and requirements for Small Cultural Institutions within the Good Practices & Competence Centres WG: ð Cost reduction for cultural digitisation, through work-flow improvements and selection criteria for identification of contents in the frame of new digitisation programmes Parma, 19 th November 2003 5 th official NRG meeting

Sustainability Supporting coordination activities has meant so far: - creating the NRG - funding and establish the MINERVA network. A further step is now necessary: to plan for the sustainability of this framework beyond the EC project. Priorities: - clear definition of the scope (ref. “European added value”), - autonomous organisational structure (EEIG? ), - complementary sources of funding. Parma, 19 th November 2003 5 th official NRG meeting