UPDATE TO 2011 COOPERATIVE AGREEMENTINTERIM PROGRESS REPORT IPR

UPDATE TO 2011 COOPERATIVE AGREEMENT-INTERIM PROGRESS REPORT (IPR) TO THE CENTERS FOR DISEASE CONTROL AND PREVENTION (CDC) HIV Prevention Planning Council July 8, 2010

Updated Timeline for 2011 Application Review Thursday, May 24 th • HPS received notice of Cooperative Agreement application Thursday, June 10 th HPPC Meeting • HPS presented Introduction to CDC Cooperative Agreement/Interim Progress Report (IPR). Thursday, June 24 th Steering Meeting • HPS updated Steering Committee on status of application. Thursday, July 8 th YOU ARE HERE • HPS updates HPPC on status of application and recommendations from Steering Committee for HPPC review. Thursday, July 22 nd Steering Committee Meeting: • Review Draft of Narrative and Budget--All HPPC members are encouraged to attend this meeting. The meeting is scheduled at 25 Van Ness Avenue, in room 330 A from 3: 30 PM-5: 00 PM. Thursday, August 5 th Steering Committee Meeting: • Informal meeting to review the application narrative. The meeting is scheduled at 25 Van Ness Avenue, in room 330 A from 3: 30 PM-5: 00 PM. Thursday, August 12 th HPPC Meeting • Final Presentation on Narrative and Budget as well as vote for Letter of Concurrence

Overview of 2011 Interim Progress report Cooperative Agreement: This term is used to reference the contract that HIV Prevention Section (HPS) has with CDC for prevention funding. Cooperative Agreements usually run 5 years. The current Cooperative Agreement is 2 years (January 2010 – December 2011). Interim Progress Report: The term used to describe the report submitted to CDC during the Cooperative Agreement period. This includes a report on previous year’s activities and proposed activities for the project period.

Content of Interim Progress Reporting Project Period January 1, 2010 -June 30, 2010: The majority of questions in the IPR are focused on providing CDC with information on activities delivered in the jurisdiction for the first six months of 2010. Please note that given delays in reporting programmatic data (e. g. , Counseling, Testing, and Linkages, Partner Services), we will inform CDC that the data is not complete for the period requested. New Project Period January 1, 2011 -December 31, 2011: The primary role of the HPPC is to review the programmatic activities for January through December 2011. Given that we will be in the middle of an request of Proposals (RFP) process we clearly report the activities outlined for the first six months based on our current contracts and the 2004 Plan. We will also provide an overview of the proposed changes to the activities based on the 2010 Prevention Plan.

What is the Role of the HPPC “The Community Planning Group’s role in HIV prevention community planning is to: 1. Review the health department application to CDC for federal HIV prevention funds, including the proposed budget; and 2. Develop a written response describing whether the health department application does or does not, and to what degree, agrees with the priorities set forth in the comprehensive HIV prevention plan. ” CDC Guidance

What is Concurrence? § Each year HPS is required to submit a letter with the application from the HPPC to indicate that the council has reviewed the document and whether the council believes the application reflects the priorities established in the HIV Prevention Plan. Concurrence Process Community Planning Process HIV Prevention Plan Health Department Application Programmatic evaluation feedback to HPPC Program

Options for Concurrence: HPPC agrees that the actions planned in the IPR for January 1, 2011 through December 31, 2011 reflects the priorities in the Plan(s). Concurrence with reservations: HPPC basically agrees with the planned actions but has some concerns about them. The reservations/concerns should be identified in the letter. Community Planning Process HIV Prevention Plan Nonconcurrence: HPPC does not agree that the actions planned for 2011 reflect the Plan. A letter of nonconcurrence should describe the particular actions with which the HPPC disagrees. Instances of nonconcurrence are reviewed by CDC on a case-by-case basis. After consultation with the grantee and HPPC, CDC will determine an appropriate course of action.

RECOMMENDATIONS FROM STEERING COMMITTEE FOR IPR REVIEW

Recommendation #1: Prioritize 2011 Programmatic Activities § Since the primary role of the HPPC is to review the programmatic activities for January through December 2011, we will prioritize completing these questions so that we can get it to the HPPC for review.

How will the narrative be written: January-June 2011: Based the 2004 Prevention Plan and our current prevention contracts. Question for HPPC: Do the programmatic activities reflect the priority populations and prioritized focus areas identified in the 2004 Plan? July-December 2011: Based on the priority setting model & focus areas outlined in the 2010 Prevention Plan; and the results of the Request for Proposals (RFP) process. Question for HPPC: Do the programmatic activities reflect the priority populations and prioritized focus areas identified in the 2010 Plan?

Community Planning 1. In 2011, if the CPG plans to update their existing Comprehensive HIV Prevention Plan, describe the process by which the applicant will revise and update. 2. How many FTEs/consultants/contracts will be assigned to CPG activities during implementation of 2011 plan?

Counseling, Testing & Referral Services 1. Provide a CTRS plan for 2011. Provide a brief rationale for proposed changes, if applicable. 2. How many FTEs will be assigned/designated to conduct CTRS in 2011? 3. How many contractors will be designated to conduct CTRS in 2011?

Partner Services 1. Provide a PS plan for 2011. Provide a brief rationale for the proposed change/s. 2. How many FTEs will be assigned/designated to conduct PS in 2011? 3. How many contractors will be designated to conduct PS in 2011?

Prevention for HIV-Infected Persons 1. Provide the proposed prevention for HIV-IP plan for 2011. Provide a brief rationale for the propose change/s. 2. How many FTEs will be assigned/designated to conduct prevention for HIV-IP in 2011? 3. How many contractors will be designated to conduct prevention for HIV-IP in 2011?

Health Education & Risk Reduction 1. Provide a HE/RR plan for 2011. Provide a brief rationale for the proposed change/s. 2. How many FTEs will be assigned/ designated to conduct/monitor HE/RR in 2011?

Program Monitoring & Quality Assurance and Capacity Building 1. How many FTEs will be assigned/designated to QA activities in 2011? 2. Provide an updated Capacity Building program plan for 2011. If there are changes, provide a brief rationale for the propose changes.

Collaboration & Coordination § Describe plans to collaborate and coordinate with the following programs in 2011: § § § § § STD Prevention CDC directly funded CBOs HIV/AIDS Care Programs Surveillance programs Substance use prevention and treatment programs Juvenile and adult criminal justice Hepatitis prevention TB clinics and programs Mental health departments and community mental heath centers § § § Family planning and women’s health State and local education agencies Laboratory

Recommendation #2: Continue with the HPPC approved process of providing a summary of the budget Given the number of pages for the budget (which include the budget justification for all organizations funded under the cooperative agreement); the HPPC approved an overview of the budget by programmatic and administrative categories with a copy of the full budget at the office for anyone who wants to see the entire document.

How will it be written: January-June 2011: Based on our current prevention contracts funded through the CDC cooperative agreement. Question for HPPC: Does the proposed budget reflect the focus areas set forth in the comprehensive 2004 Plan? July-December 2011: Please note that we will provide CDC and the HPPC with a picture of the overall prevention resources, while the proportion of CDC funds for services will remain the same (e. g. , the activities will be based on the outcome of the RFP. Question for HPPC: Does the proposed budget reflect the focus areas set forth in the comprehensive 2010 Plan?

Summary: • HPS will prioritize writing 2011 Sections of the IPR including the budget • On Tuesday, July 20 th, HPS will send the 2011 Section to the HPPC for review • On Thursday, July 22 nd, HPS review the draft with the Steering Committee. • On Thursday, August 5 th, HPS will hold an informal meeting to review the 2011 section of the application. • On Friday, August 6 th we will send out the entire IPR. • On Thursday, August 12 th, HPS will present the information to the entire HPPC for review and vote.

Questions